Azucena A Ortiz
Palmdale,CA
Summary
Enthusiastic assistant bringing expertise in administrative office support. Excellent ability to build positive rapport with customers, and maintain professional appearance. Seeking to bring administrative skills to an environment beneficial for mutual growth and development.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Elite Waterproofing & Coatings
Sun Valley
01.2022 - Current
- Assisted in obtaining necessary permits from local government agencies prior to starting work on a project.
- Assisted in the preparation of construction contracts and agreements, ensuring accuracy and compliance with applicable laws.
- Analyzed bids from subcontractors prior to awarding contracts in order to obtain best value services.
- Utilized document management system to organize company files, keeping up-to-date and easily accessible data.
- Coordinated with vendors to ensure timely delivery of materials needed for projects.
- Maintained records of all costs associated with each project, including labor expenses, material costs, equipment rentals.
- Filed necessary insurance documentation to provide completed operation coverage for jobsite activities.
- Assisted with payroll processing on occasions.
Career Services Specialist
UEI College
Encino, CA
07.2020 - 10.2020
- Comply with applicable federal and state laws and regulations, accredited standards, and institutional policies and procedures those related to student job placement
- Coordinated services with employers, partner agencies and community resources.
- Performed outreach services to recruit and screen applicants for career services.
- Closed files for individuals upon satisfactory completion of program services.
- Counseled students in career planning, job placement and academic goals.
- Provided excellent service and attention to customers when face-to-face or through phone conversations.
- Keeps detailed and accurate records relating to externship and job search process for each student/graduate in IEC’s database
- Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
Legal Administrative Assistant
Law Offices of Robert J. Colclough/ACSCA
Chatsworth, CA
02.2020 - 07.2020
- Provide numerous status updates for clients such as providing most up to date information from debtor and timely submit to customer for their review and records.
- Ensure legal documents are processed and handled in a timely and efficient manner in order to comply with appropriate regulations and deadlines.
- Answer direct attorney phone lines and acted as liaison between the courts and the attorney.
- Draft letters to the courts, sheriff’s department and employers.
- Assisted in maintaining department attorney personnel files with utmost confidentiality.
- Covered front desk receptionist occasionally
- Provide administrative and clerical support (filing, copying, scanning, faxing)
Virtual Assistant
Elite Waterproofing@gmail.com
Sun Valley, CA
09.2019 - 02.2020
- Properly and accurately calculate payroll and submit to financial institute for distribution.
- Input information in proper format for creation of contract proposals.
- Timely submit scope of work information to insurance brokers for certification approval.
Delivery Driver
Universal All Inc.
San Fernando , CA
01.2017 - 05.2019
- Managed day-to-day shipping and receiving, typically overseeing more than 100 packages in 24-hour period.
- Maintained solid connections with established customers to promote new products.
- Established lasting relationships with clientele through effective issue resolution and negotiation, boosting business opportunities.
Education
Diploma - Business Office Administration
UEI College
Encino, CA12.2019
High School Diploma -
UEI College
Encino, CA05.2019
Skills
- Strong interpersonal skills
- Customer Relations
- Report Writing
- Screening calls
- Multitasking & ability to meet deadlines
- Microsoft Office, Microsoft Outlook, and Excel
- Typing Skills; 10-Key, 50WPM
- General Office procedures: Faxing, answering phones, scanning and etc
- Bilingual
- Alertness, precision, problem solving, analytical,
- Memory concentration, writing ability, initiative, patience
- File and database management
Additional Information
Reference Upon Request
Timeline
Administrative Assistant
Elite Waterproofing & Coatings
01.2022 - Current
Career Services Specialist
UEI College
07.2020 - 10.2020
Legal Administrative Assistant
Law Offices of Robert J. Colclough/ACSCA
02.2020 - 07.2020
Virtual Assistant
Elite Waterproofing@gmail.com
09.2019 - 02.2020
Delivery Driver
Universal All Inc.
01.2017 - 05.2019
Diploma - Business Office Administration
UEI College
High School Diploma -
UEI College