Barbara Ooley
Bloomington,IN
Summary
Strategic Preschool Director with expertise in enrollment management, regulatory compliance, and staff training. Focused on enhancing team dynamics and promoting community outreach initiatives while ensuring adherence to state regulations. Skilled in optimizing resource allocation and creating nurturing learning environments for children.
Overview
23
23
years of professional experience
Work History
Preschool Director
Grace Baptist Preschool
Bloomington, Indiana
05.2025 - Current
- Managed daily operations of preschool, ensuring compliance with state regulations.
- Coordinated staff training sessions to improve teaching methods and classroom management, fostering a more effective learning environment.
- Oversaw enrollment processes, maintaining accurate student records and documentation.
- Fostered positive relationships with parents through regular communication and events.
- Implemented safety protocols to ensure a secure environment for children and staff.
- Oversaw the hiring of qualified staff members, including teachers and classroom aides.
- Reviewed applications from prospective families interested in enrolling their children into the program.
- Managed financial resources for preschool program, overseeing budgeting, forecasting, and reporting to ensure fiscal responsibility.
- Maintained detailed records of student attendance, academic progress reports, disciplinary actions taken against students.
- Ensured compliance with state licensing regulations and federal laws related to early childhood education programs.
- Documented health concerns and communicated warnings regarding illnesses to staff and parents.
- Coordinated facility operations by establishing logical policies and communicating to staff, teachers and parents.
- Developed annual budget by evaluating teacher and program needs, implementing cost-effective solutions to optimize resource allocation.
- Actively participated in community outreach initiatives aimed at promoting the school's mission.
- Hired, mentored and monitored qualified childcare staff.
- Worked with parents and staff to improve student behavioral and learning issues with proactive approaches.
Administrative Assistant
Grace Baptist Church
Bloomington, IN
06.2021 - 05.2025
- Managed daily office operations and maintained organized filing systems.
- Assisted in preparing materials for church services and community events.
- Coordinated scheduling for meetings, events, and volunteer activities to optimize team engagement.
- Maintained communication with church members, addressing inquiries promptly to enhance member satisfaction.
- Supported financial record keeping and processing donations accurately.
- Organized church supplies and maintained inventory records efficiently.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Supported executive team with administrative tasks, scheduling meetings and managing calendars to ensure seamless operations.
- Managed database systems containing customer contact information.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Processed invoices for payment using accounting software applications.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Facilitated communication between different departments within the organization.
Office Manager
Jest Technologies
Bloomington, IN
06.2011 - 06.2021
- Managed daily office operations and ensured efficient workflow.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Streamlined communication between departments to improve collaboration.
- Managed front desk operations, greeting visitors and directing inquiries to appropriate personnel.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Maintained office supplies inventory and coordinated procurement to ensure availability.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Oversaw maintenance of office equipment and coordinated repairs.
- Maintained filing system for records, correspondence and other documents.
- Tracked invoices and payments to uphold accuracy in accounts receivable and payable.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Supervised staff members, organized schedules and delegated tasks.
- Delegated work to staff, setting priorities and goals.
- Provided training to new hires on office policies and procedures.
- Created spreadsheets in Excel to track data such as vacation requests, sick days.
- Ensured compliance with applicable laws regarding employment practices.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Resolved customer complaints or answered customers' questions.
Office Coordinator
L.A. Merry and Associates
Bloomington, IN
09.2003 - 05.2011
- Coordinated office activities to ensure smooth daily operations and workflow.
- Managed scheduling for meetings, appointments, and travel arrangements effectively.
- Scheduled appointments for staff members using Outlook calendar system.
- Organized office supplies inventory and ensured timely replenishment of stock.
- Developed and maintained filing systems for efficient document retrieval and storage.
- Greeted visitors and efficiently directed them to appropriate areas or personnel.
- Assisted with special projects initiated by the management team.
- Followed up with customer inquiries via phone or email promptly.
- Developed productive working relationships with customers through courteous service via phone or email correspondence.
- Managed daily mail distribution including sorting out incoming and outgoing mail.
- Compiled data, tracked changes, and created reports in Excel spreadsheets.
- Updated contact information lists regularly in accordance with company policy.
- Adhered to data confidentiality practices, coordinated meetings and maintained heavy daily call volumes.
- Used judgment and initiative in handling confidential matters and requests.
- Monitored payments due from clients and promptly contacted clients with past due payments.
Education
Religious Studies
Indiana University, Bloomington
Bloomington, INSkills
- Enrollment management
- Child development
- Staff training
- Regulatory compliance
- Emergency preparedness
- Resource allocation
Timeline
Preschool Director
Grace Baptist Preschool
05.2025 - Current
Administrative Assistant
Grace Baptist Church
06.2021 - 05.2025
Office Manager
Jest Technologies
06.2011 - 06.2021
Office Coordinator
L.A. Merry and Associates
09.2003 - 05.2011
Religious Studies
Indiana University, Bloomington