Barbara Torres
Piscataway,NJ
Summary
Reliable, adaptable and with excellent customer service ethics. Ability to handle a range of job responsibilities with accuracy and efficiency. Extensive experience in a variety of types of physical work and endurance to perform repetitive tasks. High ability to follow written and oral instructions with excellent understanding of safety guidelines for a variety of work contexts.
Overview
12
12
years of professional experience
Work History
Executive Secretary to the Engineering Director
Central University of Venezuela
Caracas, Venezuela
01.2012 - 04.2024
- Organized meetings, conferences, and travel arrangements for executives.
- Assisted in the preparation of presentations, reports, memos, letters, and other documents as needed.
- Processed invoices related to executive activities according to established guidelines.
- Ensured that all records were maintained in accordance with company policies and procedures.
- Greeted and directed visitors, answered phone calls, and provided general administrative support.
- Responsible for maintaining confidential files pertaining to executive operations.
- Facilitated communication between executives and other departments within the organization.
- Reviewed incoming correspondence; distributed materials accordingly.
- Created spreadsheets using Microsoft Excel to record data regarding departmental expenses and budgets.
- Managed calendar of appointments for executives; scheduled appointments with internal and external contacts.
- Maintained filing system for all documents related to executive activities.
- Coordinated various office activities such as ordering supplies and arranging catering services for events.
- Provided assistance in resolving customer complaints or inquiries in a timely manner.
Administrator - Manager
Ven energy
Caracas , Venezuela
02.2021 - 06.2022
- Assisted in developing departmental budgets; monitored expenses against budget allocations.
- Managed day-to-day operations including scheduling shifts, assigning tasks, resolving conflicts.
- Resolved customer complaints quickly and efficiently while maintaining excellent customer relations.
- Partnered with vendors to negotiate contracts for services that met organizational needs.
- Maintained accurate records of payroll information, attendance logs, time sheets.
- Reviewed financial statements regularly; identified areas for cost reduction initiatives.Payments to suppliers and employees.
Education
Associate Degree in Accounting -
Instituto Universitario Jesus Obrero
Caracas, Venezuela11-2019
Secretary -
INCE
Caracas, Venezuela08-2000
High School Diploma -
Unidad Educativa Nocturna Boraure
San Felipe, Venezuela07-1998
Skills
- Customer service
- Flexibility
- Document management
- Planning of events and meetings
- Clear and effective communication
- Coordination of activities
- Task supervision
- Stock control
- QA
- Spanish language
Timeline
Administrator - Manager
Ven energy
02.2021 - 06.2022
Executive Secretary to the Engineering Director
Central University of Venezuela
01.2012 - 04.2024
Associate Degree in Accounting -
Instituto Universitario Jesus Obrero
Secretary -
INCE
High School Diploma -
Unidad Educativa Nocturna Boraure
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