Belinda Rae Knaus
Neah Bay,WA
Summary
Dependable Coordinator provides excellent office management and administrative support. Possesses strong communication and interpersonal skills with demonstrated ability to manage competing priorities and meet deadlines. Creative problem solver with strong analytical and critical thinking skills.
Overview
2021
2021
years of professional experience
1
1
Certification
Work History
Administrative Coordinator
Sophie Trettevick Indian Health Center
Neah Bay, Wa.
2020 - 2023
- Experience in the Tribal MIPS accounting system.
- Experience with TARGET Government Secure Access System.
- Experience with Keynotes/Avail Health Government
- Maintained strict confidentiality.
- Knowledge and understanding of policy procedures.
- Submitting and monitoring the purchase orders and check requests.
- Submit travel checks, hotel and flight requests.
- Answering phone and routing calls.
- Email, in-house mail and voicemail.
- Organizing Files.
- Assisted with ordering mass supplies.
- Send Fax/Log Fax.
- Keep a Log of all purchases.
- Log all phone calls.
- Independently handle all routine and non-routine work flows.
- Function Effectively under Pressure
- Dependable
- Detailed Orientated
- Coordinate information exchange between Makah Tribal Departments and STIHC and other public agencies including County, State and Tribes
- Assist with coordinating package delivery and pick-up
- Maintain internal logs
- Contact department letting them know their order is ready for pick-up.
- Effective Teamwork
- Effective in planning, organizing and prioritizing the daily work load.
- Ability to follow record disposal in accordance with the record retention policy.
- Solicit price quotes with vendors.
- Create a contract with new vendors.
- Records of Purchase Order and Check Requests
- Set-up Lemay Shredding for disposal
- Process credit card statements
- Greet clients
- Assist clients with filing out intake packets and release of Information.
- Ability to learn.
- Ability to adapt.
- Willingness to learn and study new information.
- Appointment scheduling and reminder calls.
- Perform urinalysis as needed.
- Mail off the urinalysis sample to lab.
- Monitor lab results in Cordant Health Laboratory.
- Enter data into Keynotes.
- Transfer data into Target secure access.
- Retrieving files or locating tribal property to confirm it is still actively working and accounted for. Experience in MIPS accounting program and process of purchase orders.
Coordinator
Makah Recovery Services
10.2020 - May2023
- Job duties: Maintain complex appointment schedule utilizing paper and electronic patient scheduling and health record systems.
- Perform urinalysis as needed.
- Mail the urinalysis to lab.
- Perform chart reviews on client records.
- Assist clients with initial paperwork and/or health insurance confirmation.
- Type and reproduce variety of daily correspondence and document from hand written, typed or rough copy.
- Transfer private client data from key notes into target secure access.
- Assist with planning and ordering supplies for activities.
- Coordinate drivers to transport clients where they need to be.
- Create new client file in key notes.
- Schedule appointments.
- Reminder phone calls.
- Take notes in meeting.
- Log phone calls in log book.
- Log schedule of drivers.
- Log sent fax transmission.
- Coordinate with treatment centers for transportation.
- Scan documents into charts.
- Chart monitoring for complete files.
- Maintain confidentiality daily.
- Thank you=)
Purchasing Agent
STIHC/Enterprises
Neah Bay, WA.
10.2018 - 10.2020
- Processed purchase orders for Sophie Trettevick and the Tribal Enterprises.
- Monitored balance of two credit cards.
- Submitted balance sheet and check request for the credit cards.
- Interacted with suppliers for delivery dates.
- Work with our vendors to place orders and set up payment.
- Negotiate contracts for our yearly services.
- Monitor emails for order confirmations.
- Store and manage several purchase orders, credit card transactions and contracts to efficiently retreive later on when needed.
- Contact departments to let them know order is in or if needed to change anything in regards to their order.
Travel/Mail Clerk
Makah Tribe
Neah Bay, WA
07.2017 - 10.2018
- Job duties were flight and hotel reservations. Process travel vouchers. Close out travel vouchers. Reimburse if needed.
- In house mail for several departments.
- United States Post Office mail. FedEx certified mail. Ordering mail supplies. Customer service.
- Greeted employees and customers.
- Received and sorted incoming payments with attention credibility.
- Ensure all employess remained informed of their balance due or reimbursement for travel. Request receipts when needed.
- Monitored vehicle insurance files.
- Created monthly credit card balance sheet for payment.
Education
Beginning -
Peninsula College
01-2018
Bellingham College
01-2011
High School -
Neah Bay High School
Neah Bay01-1995
Skills
- READ AND INTERPRET DOCUMENTS
- ABILITY TO ESTABLISH FACTS AND DRAW CONCLUSIONS
- ABILITY TO PRIORITIZE WORK LOADS
- KNOWLEDGE OF STANDARD OFFICE PROCEDURES
- SPEAK AND COMMUNCATE EFFECTIVELY TO OTHER EMPLOYEES OF THE ORGANIZATIONS
Certification
- BLOODBORNE PATHOGENS
- HEALTH INSURANCE PORTABILITY ACT HIPPA
- DISASTER PREPAREDENESS
- HAND HYGIENE
- IMPROVING CUSTOMER SERVICE ONE TRANSACTION AT A TIME
- FIRE SAFETY AND FIRE EXTINGUISHER TYPES
- INFECTION CONTROL AND PREVENTION IN NONHOSPITAL SETTING
- WORPLACE VIOLENCE PREVENTION AND INTERVENTION
- HAZARDOUS COMMUNICATION AND CHEMICAL SAFETY
Timeline
Coordinator
Makah Recovery Services
10.2020 - May2023
Purchasing Agent
STIHC/Enterprises
10.2018 - 10.2020
Travel/Mail Clerk
Makah Tribe
07.2017 - 10.2018
Administrative Coordinator
Sophie Trettevick Indian Health Center
2020 - 2023
Beginning -
Peninsula College
Bellingham College
High School -
Neah Bay High School
Section name
Appreciate where you are in your journey, even if it's not where you want to be. Every Season has a Purpose.