BERNADETTE SCARPATI GEHRINGER
Westwood,NJ
Summary
An accomplished, results-driven Executive Administrative professional, highly experienced in all aspects of business operations including office management and the coordination, planning, managing and supporting daily operational and administrative functions of executives and strategic leaders. Excel in resolving employer challenges with innovative solutions utilizing systems and process improvements to increase efficiency, customer satisfaction and the bottom line. Provide comprehensive support for executive-level staff including calendar management, travel coordination, and all essential tasks. Complete multiple projects with minimal direction using limited resources. High energy, proactive team player with strong interpersonal and problem-solving skills. Develop and maintain detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency achieving organizational objectives. Focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues. Collaborate with prospective clients and all levels of management to establish and maintain strong productive business relationships within all areas of the company. Proficient in Microsoft Office System, Microsoft Visio, Microsoft Windows, PeopleSoft operating system.
Overview
26
26
years of professional experience
Work History
Executive Assistant to Senior Vice President, Market Access and Commercial Operations
Valeant Pharmaceuticals International, Inc.
02.2014 - Current
- Maintain a constantly changing calendars ensuring time is maximized
- Provide comprehensive back-up administrative support for Chief Executive Office, Executive Team, multiple Senior Vice Presidents and direct reports
- Manage professional and personal affairs with the highest level of confidentiality
- Successfully planned, assisted, coordinated and managed all meetings, conferences and off site events which included Board of Director, Quarterly Earnings Releases, Investor Relations road shows and conferences, Annual Shareholders Meetings, Analyst Day, and Investor Luncheons/Meetings
- Provided extensive on-site support to ensure a productive, successful completion and execution
- Deliver wide-range of administrative support including creating memos, letters, charts, PowerPoint presentations, as well as, correspondence and follow up of task assignments which required developing and maintaining detailed administrative and procedural processes that reduced redundancy, improved accuracy and efficiency, and achieved organizational objectives
- Planned and arranged domestic and international travel
- Also assisted with managing the travel of the corporate jet for all executives
- This included scheduling and planning travel, communicating, coordinating and confirming flight plans with flight crew assuring all details were accurate and executives' travel requirements were met in the most efficient manner
- Collaborate with all levels of management to establish and maintain strong productive business relationships within all areas of the company, which included identifying and addressing incoming requests and concerns, as well as, managing internal and external contacts with discretion and appropriate action
- Interfaced with large institutions, investors and shareholders whereby establishing investor confidence in the company's vision to deliver shareholder value and trust-worthy business relationships
- Maintain Investor Relations database using Thompson One to ensure investor records are up to date
- Responsible for responding to investor requests in a timely fashion thru the general email and investor portal and assist in shareholder questions/issue resolution, as needed
- Responsible for submission and follow up of subsequent expense reports for reimbursement ensuring accuracy and completeness in a timely manner
Executive Assistant to Chief Executive Officer, Chief Financial Officer & Chief Nursing Officer
HackensackUMC at Pascack Valley
10.2013 - 02.2014
- Provide discrete and confidential executive and administrative support coordination of sensitive company and non-company information including company financials
- Anticipate needs and prudently administer personal and business calendars
- Manage high-impact meeting scheduling for internal and external meetings, conference calls, and events
- Articulately and diplomatically handle numerous phone calls, face-to-face communications and written correspondence, while building positive rapport and fostering public relations
- Serve as go-to point person providing all necessary support, identifying and addressing urgent matters internally and externally for the hospital
- Provide support for reimbursement process, expense report processing, disbursement vouchers and purchase requisitions
- Spearhead special projects and events, and respond to obstacles and emergencies that may arise, performing appropriate resolution
- Research special requests with exceptional attention to detail; compile precise reports and presentations in order to prepare executives for meetings and presentations including the Board of Directors, Medical Executive Committee and various departmental committees
- Oversee administrative staff including interviewing, training and supervising task delegation, as well as ensuring coverage for vacations, leaves of absences
Executive Assistant to Senior Vice President, Consumer Solutions & Retail Markets
Medco Health Solutions (now Express Scripts)
09.1998 - 06.2013
- Provide discrete and confidential coordination of sensitive company and non-company information including company financial results
- Use company knowledge and judgment in answering routine and non-routine inquiries; direct inquiries to appropriate resources in cases where personal contact with executive is not necessary
- Maintain daily calendar - ensure executive remains on schedule and properly prioritized throughout the day given the changing business requirements
- Coordinate schedules, organize meetings and conference calls
- Anticipate travel needs of executive and coordinate complex travel arrangements typically involving multiple changes
- Ensure executive has proper travel documentation, procedures, itineraries, etc
- Manage multiple projects and priorities and initiate follow up to ensure timely achievement of commitments
- Coordinate and prepare Board of Directors reports and presentations for quarterly meetings, often within in short time-frames
- Prepare / distribute presentations, correspondence and memos using various software packages
- Coordinate key meetings and travel arrangements, ensure all information is prepared and provided to participants in advance of meetings
- Assist in preparation and distribution of key financial documents including, quarterly earnings, 10Q/10K, and SAS70 reports
- Provide support in managing the Talent Management & Total Compensation Management processes throughout the organization
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Interface directly with all levels of management throughout the company on various projects
- Provide direction to administrative assistants within the department including training new staff and ensuring coverage for vacations, leaves of absences, as well as interview and supervise clerical staff
- Point of contact for all employees for Education Assistant Program and reimbursement process
- Anticipate needs and accomplish responsibilities with limited direction
- Manage department expense accounts and budgets
- Process expense reports and disbursement vouchers
- Prepare / maintain organizational charts using Visio
- Provide telephone coverage and back up support for other executive assistants
- Order and maintain office equipment and office supplies
- Participate and organize various charity events
- Coordinate with Facilities Planning on moves / new hires
Education
Certificate - Intensive Secretarial / Word Processing Program
BERKELEY COLLEGE OF BUSINESS
Waldwick, NJSkills
- PowerPoint
- Microsoft Word
- Microsoft Excel
- Outlook
- Visio
- ExpenseNet
- JD Edwards
- UPS & FedEx System
Additionalinformation
Member, True, Available upon request
Timeline
Executive Assistant to Senior Vice President, Market Access and Commercial Operations
Valeant Pharmaceuticals International, Inc.
02.2014 - Current
Executive Assistant to Chief Executive Officer, Chief Financial Officer & Chief Nursing Officer
HackensackUMC at Pascack Valley
10.2013 - 02.2014
Executive Assistant to Senior Vice President, Consumer Solutions & Retail Markets
Medco Health Solutions (now Express Scripts)
09.1998 - 06.2013
Certificate - Intensive Secretarial / Word Processing Program
BERKELEY COLLEGE OF BUSINESS
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