Yoga, meditation and volunteering for social initiatives
Bhoomika Sharma
Executive Assistant
Round Rock, Austin,Texas
Summary
Resourceful Senior Executive Assistant with 12+ years of experience in banking industry organizing large meetings, managing complex calendars of senior leaders, offering high level administrative support and assisting the executive team using exceptional communication and organizational skills.
Overview
17
17
years of professional experience
2
2
years of post-secondary education
Work History
Senior Executive Assistant
Citicorp Services India Pvt. Ltd.
Mumbai
09.2022 - 10.2023
- Efficiently managed calendars of 2 Managing Directors in US and 2 Directors in India. Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Attended daily calls with our teams in US, London and Belfast for updates on the action items, consolidated and reported it to the senior leaders.
- Prepared meeting agendas for Managing Directors and senior leadership team.
- Coordinated senior management visitations, company special events like townhalls, offsites, business kiosks and other team building initiatives.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Assisted senior management with major initiatives and projects.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for senior executives.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Maintained confidential, administrative support to executive team and members of the global Risk PMO teams.
- Created regular reports and sharepoints for the Ops. Risk team in US and updated internal databases.
- Participated in volunteering activities like blood donation drive, Citi walkathon, Citi pride ally.
Management Assistant
Credit Suisse Business Analytics (India) Pvt. Ltd.
Mumbai
09.2017 - 06.2021
- Attended weekly team meetings and noted minutes of the meeting.
- Tracked and followed up on the action items.
- Developed and implemented strategies to streamline office operations.
- Oversaw training and onboarding process for all newly hired employees.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Prepared and maintained PPT's, Org Charts, management committee updates for the team.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
Executive Assistant
INautix Technologies Pvt. Ltd., A BNY Mellon Company
Pune
07.2016 - 08.2017
- Delivered high level executive support to the Managing Director.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Updated Org. Charts and team budgets.
- Prepared powerpoint presentations on various topics as required by the MD. This also involved doing online research for getting information.
- Project Management - Was under training to work as a scrum master for 2 teams within the organization.
- Handled confidential and sensitive information with discretion and tact.
Executive Assistant
Pangea3, Thomson Reuters
Mumbai
05.2014 - 07.2015
- Calendar Management.
- Travel Arrangements for senior executives.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Trained employees on travel policies, raising expenses, expense utilization when travelling abroad and overall company policies.
- Coordinated with the Learning and Development Team for arranging Induction sessions of the new joiners and“Meet and Greet” (introductory) sessions with the senior executives.
- Attended training sessions like Excel, PowerPoint, Pangea3-Certified Trainer’s course.
- Coordinated with the HR team for interview setups of potential candidates with the senior executives.
- Sent client reports on the status of all the ongoing projects and coordinated with the teams to get updates on the next deliverables.
Senior Administrative Assistant
JPMorgan Services India Pvt. Ltd
Mumbai
08.2011 - 05.2014
- Delivered top-notch administrative support to the Investment Banking team of 150+ employees promoting excellence in office operations.
- Coached new employees on administrative procedures, latest company policies and performance standards..
- Handled all New hire’s joining formalities – Raised online requests through the internal system for adding all the required applications, databases and folders to their profiles, department accesses, adding them in the transport roster, arranging their Sodexo cards, setting up their phone extensions, desktop/laptop installations.
- Pre-planned for all the on-shore senior leaders visitations and ensured their smooth travel.
- Travels - International & Domestic - Coordinated with the travel desk and helped the team members travelling to different countries with their Visas, flights and accomodations as decided by the management.
- Helped team members raise their expenses and claims post travels.
- Vendor Co-ordination and Clearing Invoices - Coordinated with the Sourcing & Procurement team for timely delivery of our orders and with the Accounts team for clearing the vendor's payments.
- Inventory & Stationery Record Maintenance.
- Arranged for Rewards & Recognitions in the team.
- Coordinated with the HR for calling candidates, setting up Interviews, administering tests, maintaining updates & records.
Administrative Assistant/ Front Desk Executive
Jones Lang Lasalle (on Site At JPMorgan, Mumbai)
Mumbai
02.2010 - 08.2011
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Scheduled office meetings and client appointments for staff teams.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Liaised between clients and vendors and maintained effective lines of communication.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Front Desk Executive
Cushman And Wakefield (on Site At JP Morgan, Mumbai)
Mumbai
09.2009 - 01.2010
- Oversaw front desk operations with eye for bank reputation, staff productivity, and operational efficiency.
- Greeted visitors and employees upon arrival, offered assistance, and answered questions to build rapport and retention.
- Trained new staff on correct procedures, compliance requirements, and performance strategies.
- Attended staff meetings and brought issues to attention of upper management.
- Followed company security and check-in policies and procedures and reported suspicious activity to supervisor.
- Answered multi-line phone system to respond to inquiries and transfer calls to correct departments and personnel.
Nutrition Consultant
Gold's Gym
Mumbai
02.2007 - 01.2009
- Worked in fitness centers like Talwalkars and Gold's Gym, Mumbai as a nutrition consultant.
- Produced clear and concise meal and exercise plans for clients based on specific dietary needs and medical requirements.
- Monitored calorie count for individual clients in accordance with specific nutritional needs as specified by physicians.
- Developed and prepared low-fat, low-cholesterol and chemical-free meals.
- Coordinated with the fitness trainers on the client's work out schedule and planned their diet charts accordingly.
Education
Bachelor of Home Science - Food Science And Nutrition
SNDT Women's University
Mumbai, India 06.2005 - 04.2007
Skills
Administrative skills
undefinedAdditional Information
Volunteered at Isha Foundation
Volunteered for 1 year at Isha Foundation from 2021-2022.
I was part of the volunteers coordination department at the Isha Yoga Centre.
I was responsible for calling up the list of people who have shown interest in volunteering at Isha Foundation and explain them all the possible activities in which they can volunteer and share my experience of how the various yoga and meditation techniques taught here have helped me achieve balance, clarity and intensity in my life.
Interests
Timeline
Senior Executive Assistant
Citicorp Services India Pvt. Ltd.
09.2022 - 10.2023
Management Assistant
Credit Suisse Business Analytics (India) Pvt. Ltd.
09.2017 - 06.2021
Executive Assistant
INautix Technologies Pvt. Ltd., A BNY Mellon Company
07.2016 - 08.2017
Executive Assistant
Pangea3, Thomson Reuters
05.2014 - 07.2015
Senior Administrative Assistant
JPMorgan Services India Pvt. Ltd
08.2011 - 05.2014
Administrative Assistant/ Front Desk Executive
Jones Lang Lasalle (on Site At JPMorgan, Mumbai)
02.2010 - 08.2011
Front Desk Executive
Cushman And Wakefield (on Site At JP Morgan, Mumbai)
09.2009 - 01.2010
Nutrition Consultant
Gold's Gym
02.2007 - 01.2009
Bachelor of Home Science - Food Science And Nutrition
SNDT Women's University
06.2005 - 04.2007
Similar Profiles
VIKAS H. JAGANIVIKAS H. JAGANI
Compliance Officer at Citicorp Services India Pvt LimitedCompliance Officer at Citicorp Services India Pvt Limited
Rashmi PanickasseryRashmi Panickassery
Vice President at Citicorp Services India Pvt LtdVice President at Citicorp Services India Pvt Ltd
Vishakha AgrawalVishakha Agrawal
Senior Manager at Citicorp Services India Pvt LtdSenior Manager at Citicorp Services India Pvt Ltd