Bianca Gill
Maplewood
Summary
Resourceful Executive Assistant with over 10 years of experience supporting senior leaders in mission-driven settings. Expertise in executive office management, governance coordination, and high-level communication with diverse stakeholders. Skilled in preparing board materials, managing initiatives, and optimizing operations, enabling leaders to concentrate on strategic vision and institutional impact.
Overview
8
8
years of professional experience
Work History
Executive Assistant to CCO, CFO & CMO
William Grant & Sons
01.2023 - Current
- Manage executive office operations for three C-suite leaders, coordinating 200+ meetings per month and ensuring alignment with organizational priorities and institutional planning cycles.
- Streamlined executive workflows and meeting cadence, reclaiming 8–10 hours per week across leadership and improving operational efficiency.
- Prepare board-level materials, executive briefings, and confidential communications with accuracy, discretion, and governance-appropriate context.
- Led leadership team rhythms, developing agendas, preparing briefings, documenting meetings, and tracking action items to enhance accountability and follow-through.
- Partner across HR, Finance, and Commercial teams to support strategic planning, organizational initiatives, and cross-departmental coordination.
- Planned and executed leadership off-sites, retreats, and institutional events (10–200 attendees), managing budgets, logistics, and vendor relationships to ensure successful outcomes.
- Coordinated complex domestic and international travel, ensuring seamless itineraries and contingency plans for high-visibility engagements to minimize disruptions.
Executive Assistant to CRO, CMO & SVP Finance
The Arena Group
01.2021 - 01.2023
- Managed complex calendars and high-volume communication, prioritizing effectively across internal teams and external partners to ensure seamless operations.
- Partnered with leadership teams to track deliverables and maintain operational clarity, streamlining execution of strategic initiatives.
- Oversaw expense reporting, vendor coordination, and contract routing in compliance with organizational policies and financial controls.
- Supported senior leadership during rapid organizational expansion, aligning revenue, finance, and marketing functions to facilitate growth.
Executive Assistant to Senior Vice President / Publisher
William H. Sadlier
01.2018 - 01.2019
- Coordinated executive support operations, optimizing calendars, internal communications, and workflow for senior publishing leader.
- Facilitated production timelines, editorial deadlines, and leadership meetings, aligning creative, editorial, and operational teams.
- Streamlined approval and review workflows, enhancing turnaround time and fostering cross-departmental collaboration.
Education
Bachelor of Arts - Broadcast Journalism & Sociology
Pennsylvania State University
University Park, PASkills
- Executive office management
- C-suite collaboration
- Priority management
- Confidential communications
- Governance and operations
- Board materials preparation
- Meeting documentation
- Cross-functional coordination
- Logistics management
- Domestic and international travel
- Leadership meetings facilitation
- events and offsites planning
- Productivity tools proficiency
- G Suite applications
- Microsoft Office suite
- Slack communication platform
- Microsoft Teams collaboration
- Concur travel management
- Egencia travel solutions
- Vendor management
Timeline
Executive Assistant to CCO, CFO & CMO
William Grant & Sons
01.2023 - Current
Executive Assistant to CRO, CMO & SVP Finance
The Arena Group
01.2021 - 01.2023
Executive Assistant to Senior Vice President / Publisher
William H. Sadlier
01.2018 - 01.2019
Bachelor of Arts - Broadcast Journalism & Sociology
Pennsylvania State University