Bianca Sinishtaj
Shelby Twp,USA
Summary
Strategic Virtual Executive Assistant with 10+ years of experience supporting C-suite leaders in fast-paced, growth-focused environments. Expert in streamlining operations, optimizing workflows, and managing complex calendars, communications, and projects. Known for implementing systems that increase efficiency, enhance team alignment, and drive measurable business results.
Overview
16
16
years of professional experience
Work History
Virtual Assistant
The Project Booth
Greensboro, NC
03.2025 - Current
- Manage daily operations for a fast-paced virtual business, ensuring alignment across calendars, communications, and project timelines
- Oversee inbox and calendar management, prioritizing competing demands to maximize executive productivity
- Coordinate and execute virtual events, webinars, and workshops, including tech setup, communications, and post-event follow-up
- Support marketing operations through email campaigns, SMS scheduling, and CRM management (Ontraport)
- Develop and refine SOPs to streamline recurring processes and improve operational efficiency
- Track project progress, deadlines, and deliverables, serving as a central point of coordination across teams
- Identify workflow inefficiencies and implement systems to enhance productivity and communication
- Utilize digital tools including Canva, Zoom, Google Workspace, and automation platforms to support business operations
Executive Assistant
Gallo Companies
Sterling Heights, MI
01.2022 - 02.2025
- Managed all aspects of office operations, including vendor contracts, expense reports and equipment maintenance, achieving an 80% increase in operational efficiency.
- Produced marketing materials for investor presentations, driving a 30% increase in new business partnerships.
- Supported senior executives with travel arrangements, scheduling and expense management, ensuring efficient executive functions.
- Increased business 30% by generating leads, streamlining sales efforts and improving processes.
Executive Assistant
Save On Real Estate
El Segundo, CA
01.2015 - 08.2021
- Supported CEO, COO, and President with calendar management, travel arrangements and cross-departmental communication, enabling a seamless executive workflow.
- Implemented operating procedures and project management systems, increasing overall office efficiency by 30%.
- Led marketing initiatives, including digital campaigns and client communications, boosting lead generation by 25%.
- Developed and maintained positive relations with clients and vendors, contributing to a 20% increase in business retention.
Executive Assistant
Bolour Associates
Beverly Hills, CA
01.2010 - 12.2014
- Managed all aspects of office operations, including vendor contracts, expense reports and equipment maintenance, achieving an 80% increase in operational efficiency.
- Produced marketing materials for investor presentations, driving a 30% increase in new business partnerships.
- Supported senior executives with travel arrangements, scheduling and expense management, ensuring efficient executive functions.
Education
Bachelor of Science - Industrial/Organizational Psychology
CUNY Baruch University
New York01.2007
Skills
Virtual Operations Management
Event & Webinar Coordination
Google Workspace
Tools: Canva, ChatGPT, Slack, Zoom
CORE EXPERTISE
- Executive & Calendar Management
- Inbox & Communication Management
- Operations & Workflow Optimization
- SOP Development & Process Improvement
- Project & Event Coordination
- CRM & Marketing Automation (Ontraport)
- Cross-Functional Team Coordination
Timeline
Virtual Assistant
The Project Booth
03.2025 - Current
Executive Assistant
Gallo Companies
01.2022 - 02.2025
Executive Assistant
Save On Real Estate
01.2015 - 08.2021
Executive Assistant
Bolour Associates
01.2010 - 12.2014
Bachelor of Science - Industrial/Organizational Psychology
CUNY Baruch University