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Bianca Sinishtaj
Utica,United States
Work Preference
Summary
Accomplished Executive Assistant and Virtual Executive Assistant supporting senior leaders through calendar management, CRM administration, webinar coordination, and special projects. Known for streamlining systems, improving office efficiency by 25%, and using technology-driven processes to save time, strengthen communication, and support business growth.
Overview
20
20
years of professional experience
Work History
Virtual Executive Assistant
The Project Booth
Greensboro, NC
03.2025 - Current
- An Executive/Operations partner who uses AI and technology to make the CEO more effective.
- Manage executive calendar and inbox operations, coordinating priorities, communications, meetings, and scheduling while anticipating the CEO's needs.
- Leverage AI and automation tools to streamline workflows, reduce repetitive administrative work, and improve operational efficiency.
- Proactively identify opportunities to improve processes and systems, researching and implementing technology-driven solutions that save time and increase efficiency.
- Oversee monthly webinar events from planning through execution, including Zoom Webinars, email marketing, CRM communications, automated campaigns, registration workflows, and post-event follow-up.
- Coordinate recurring virtual meetings and events, ensuring technology, schedules, communications, and supporting materials are organized and executed smoothly.
- Owned special projects and research initiatives, independently gathering information, evaluating options, and delivering actionable findings that informed strategic decision-making.
- February 2025 - Present (1 year 8 months)
Executive Assistant/ Leasing Agent
Gallo Companies
Sterling Heights, Michigan
01.2019 - 02.2025
- Coordinated with COO to develop and implement administrative policies and procedures, facilitating corporate transition within two years
- Increased business 30% by streamlining sales efforts utilizing technology and process improvements to surpass company goals
- Increased office efficiency 25% by overhauling the company's filing system and utilizing CRM software to quickly store and retrieve data
- Conducted research projects and compiled findings for executive review, contributing to 15% growth in business development
Executive Assistant
Save On Real Estate
Los Angeles, CA
09.2013 - 10.2018
- Coordinated executive calendars and travel for CEO, COO and VP, ensuring seamless communication between departments
- Created high-impact presentations, reports, and special projects to align with organizational goals.
- Implemented standard operating procedures, project management processes and marketing strategies, increasing company efficiency 30%
- Streamlined processes and enhanced team collaboration to support operational objectives.
Realtor
Nourmand & Associates
Hollywood, california
03.2012 - 01.2016
- Collaborated with top agents at Nourmand & Associates to deliver exceptional, dedicated service and representation to clients. Specialized in residential sales and leasing across key neighborhoods in Los Angeles, including Los Feliz, Hollywood, Hollywood Hills, Beverly Hills, and Brentwood. Provided comprehensive buyer and seller representation, ensuring tailored solutions for client needs. Realtor, C.A.R. member, N.A.R member, BHGLAAR (Beverly Hills/Greater Los Angeles Association of Realtors) member
- Advised luxury residential clients through property searches and neighborhood comparisons.
- Conducted open houses and private showings for qualified buyers.
- Prepared Nourmand & Associates listings for MLS publication and market exposure.
- Managed online presence for Nourmand & Associates by overseeing website updates and ensuring accurate property listings.
Executive Assistant
Bolour & Associates
Beverly Hills, California
01.2010 - 01.2013
- Supported CEO and EVP by managing scheduling, travel, and meeting coordination to ensure effective time management.
- Led marketing initiatives, including website content and email campaigns, to enhance brand visibility and engagement.
- Cultivated investor relations and coordinated due diligence to identify new business opportunities and streamline departmental processes.
- Managed executive calendars, appointments, and meeting logistics for Save On Real Estate leadership.
- Drafted correspondence, memos, and client communications in the Save On Real Estate office.
- Coordinated listing paperwork, contract packets, and closing documents with real estate agents.
- Coordinated marketing efforts including sponsorships, website content, targeted email blasts, and collateral, enhancing branding visibility by 50%
- Developed and maintained relationships with investors to support business initiatives. to drive business growth
- Facilitated Lending and Legal departments with due diligence and essential documents while maintaining confidentiality
Executive Assistant
BV Resorts
01.2007 - 01.2010
- Managed executive calendars, appointments, and meeting logistics for Save On Real Estate leadership
- Prepared confidential correspondence, reports, and documents for executive review
- Managed office operations, including vendor contracts, expense reports and equipment maintenance, contributing to a 80% increase in operational efficiency. Produced marketing materials for investor presentations, resulting in a 30% increase in new business partnerships. Coordinated travel arrangements, scheduling and expense management for senior executives, facilitating efficient executive functions.
- Facilitated communication with clients, ensuring timely responses to inquiries., phone calls, and follow-up messages for real estate operations
Education
Bachelor of Fine Arts - BFA - Business Administration and Management, General
Baruch College
New York, NY01-2007
Skills
- Calendar management
- Webinar coordination
- CRM administration
- Automation tools
- Google Workspace
- Process improvement
- Project coordination
Timeline
Virtual Executive Assistant
The Project Booth
03.2025 - Current
Executive Assistant/ Leasing Agent
Gallo Companies
01.2019 - 02.2025
Executive Assistant
Save On Real Estate
09.2013 - 10.2018
Realtor
Nourmand & Associates
03.2012 - 01.2016
Executive Assistant
Bolour & Associates
01.2010 - 01.2013
Executive Assistant
BV Resorts
01.2007 - 01.2010
Bachelor of Fine Arts - BFA - Business Administration and Management, General
Baruch College