Hi, I’m
Bianca Tarantola
Construction Admin Support Clerk
Nashville,TN
One of the deep secrets of life is that all that is really worth doing is what we do for others.
Lewis Carroll
Summary
Influential Administrative Support Clerk with record of success managing administrative challenges and helping great company succeed. Hands-on professional with capabilities in SharePoint. Recognized for dynamic work ethic and team player attitude.
Overview
16
years of professional experience
Work History
MDHA
Construction Contracting Specialist
12.2022 - Current
Job overview
- Carefully review and update Purchasing, Compliance, Procurement, and Contract records to transfer files from server to SharePoint. Created new file system maps and designed 2 new SharePoint Sites.
- Generate comprehensive monthly reports and spreadsheets supporting team. These include the 123 Agency Counter Report, A&E Yardi Ledger, Historical Broker List, MDHA Marketplace Vendors List, and Project Overview Spreadsheet.
- Meticulously proofread RFAs and Addendums, monitor Purchasing Email, and forward inquiries to Community Development. Manage digital and hard copy compliance documents for record retention.
- Assist the Agency in ordering business cards, door tags, parking violations, envelopes, copy paper, Canon ink, and print jobs.
- Build rapport with vendors, residents, public, and colleagues through empathetic listening skills coupled with genuine assistance in resolving their concerns.
- Streamlined processes by creating automated "Lists" to track expiration and renewal dates for A&E COIs, Subcontractor COIs, Vendor COIs, General Contractor COIs, and Vendor Contracts. Collaborate to obtain compliant COIs.
- Generate Monthly Postage Reports for Finance, manage BRM and Annual Postage Machine Funds.
- Support Pre-Proposal, Pre-Construction, and Bid Opening meetings. Facilitate SharePoint meetings. Manage, schedule, and update Procurement and Conference Room Calendars.
- Create Review Committee RFP/WOPR Binders and Non-Disclosure forms, manage the collection of executed forms, and ensure prompt pick-up, delivery, and retrieval of the RFP/WOPR Binders.
- Facilitate vendor registration in person and online, ensuring successful enrollment in the Marketplace. Track progress and follow up via email or phone. Forward contact information to DBE consultant.
- Assist with uploading solicitations on Marketplace, monitor for questions submitted, and coordinate status with Agency website.
Vanderbilt University Medical Center
Associate Access Specialist
09.2021 - 12.2022
Job overview
- Received 80-100 phone calls daily in fast paced environment with goal of providing best health care experience to pediatric patients and their families
- Assisted families in scheduling appointments at 40 Vanderbilt pediatric clinics
- Adhered to individualized protocols for each clinic
- Maintained clear contact and communication through email, text and paging to doctor and nurse providers
- Collaborated with interpreters to assist families
- Accepted referrals and transcribe orders from providers
- Updated electronic medical records (EPIC), conducted insurance verification and maintained patient records.
- Addressed concerns raised by patients or caregivers promptly, fostering strong relationships built on trust and mutual respect.
Education
Nashville State Community CollegeNashville, TN
A.A.S. in Early Childhood Education
Skills
Task Prioritization
SharePoint Aptitude
Adaptability and Flexibility
Teamwork and Collaboration
Multitasking
Office Supply Management
Mail Handling and Delivery
Scheduling and Calendar Management
Cleaning and Sanitizing
Spreadsheet Development
Project Support
Time Efficient Templates
Records Maintenance
Mailroom Equipment Operation
Event and Activity Planning
Continuous Improvement
Accomplishments
2023 MDHA Rising Star Award
2012 YMCA E.A.S.T. Award
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Construction Contracting Specialist
MDHA
12.2022 - Current
Associate Access Specialist
Vanderbilt University Medical Center
09.2021 - 12.2022
Nashville State Community College
A.A.S. in Early Childhood Education