Brandy Yanas
Arlington,TX
Summary
A highly resourceful, flexible, innovative, and enthusiastic individual who possesses a considerable amount of knowledge regarding administrative and office procedures. A quick learner who can absorb new ideas and is experienced in coordinating, planning and organizing a wide range of administrative activities. Well organized and an excellent team player with a proven ability to work proactively in a complex and busy office environment.
Overview
13
13
years of professional experience
Work History
Accounts Payable
Professional Packaging Systems Inc.
Grand Prairie, TX
07.2022 - 06.2024
- Maintained up-to-date customer records, facilitating accurate invoicing and prompt payment receipt.
- Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
- Provided exceptional customer service to both internal departments and external clients regarding billing inquiries or disputes resolution.
- Supported month-end closing activities, ensuring accuracy in financial records and adherence to deadlines.
- Reduced the number of overdue invoices for improved cash flow management.
- Processed employee expense reimbursements, verifying accuracy of submitted documentation against company policies before approval.
- Enhanced vendor relationships through timely payments and clear communication channels.
- Prevented potential fraud or errors by meticulously reviewing incoming invoices for accuracy before entering into accounting system.
Accounts Payable Specialist/ HR Assistant
W.O.E. Construction
Grand Prairie, TX
07.2018 - 11.2021
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Prepared and mailed invoices to customers, processed payments and documented account updates
- Investigated daily variances and corrected errors to resolve discrepancies.
- Oversaw bookkeeping and accounting systems and entered data into systems accurately.
- Stayed on top of applicable federal and state requirements to minimize legal and financial risks.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Documented human resources records and maintained confidentiality of sensitive personal information.
- Responded to inquiries by answering telephone calls, in-person questions and emails.
- Maintained office supplies, distributed mail and processed invoices for payment.
- Partnered with management team to coordinate on-boarding and off-boarding processes.
- Supported managers in addressing employee relations issues, providing guidance on conflict resolution techniques.
- Developed training materials to facilitate consistent onboarding experiences for new hires across departments.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Answered and redirected incoming phone calls for office.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Processed employee termination paperwork at direction of supervisory staff.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
Sales Associate/Sales Lead Keyholder
Converse
Grand Prairie, TX
07.2012 - 06.2021
- Trained, coached and mentored new sales associates for maximum performance.
- Provided exceptional customer service to foster client loyalty and satisfaction.
- Monitored sales team performance and provided constructive feedback.
- Kept detailed track of sales and customer information in company system.
- Managed efficient cash register operations.
- Stocked merchandise, clearly labeling items, and arranging according to size or color.
- Built customer loyalty and retention by delivering excellent shopping experiences.
- Prioritized helping customers over completing other routine tasks in store.
Assistant Principal Secretary
Seguin High School
Arlington, TX
07.2015 - 03.2018
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed filing system, entered data and completed other clerical tasks.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Called parents and guardians to inquire about late or truant students.
- Pleasantly greeted all office visitors and asked open-ended questions to determine needs.
- Maintained accurate records of all absences, truancy issues and disciplinary actions.
- Developed exceptional time management, relationship building and organizational skills from working in busy school setting.
- Operated telephone systems to answer and route incoming calls along with taking and delivering messages.
Administrative Assistant/Dispatcher
Headwaters Construction Materials
Dallas, TX
12.2014 - 06.2015
- Directed dispatching, routing and tracking of fleet vehicles.
- Maintained updated and detailed records of calls in physical and electronic database.
- Planned, organized and managed work of subordinate staff to accomplish consistent work within organizational standards.
- Processed orders, ran bulk pick sheets, processed and printed invoices and created daily shipping logs.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Scheduled office meetings and client appointments for staff teams.
- Executed record filing system to improve document organization and management.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Dispatcher
Genesis Express
Grand Prairie, TX
04.2011 - 08.2011
- Directed dispatching, routing and tracking of 20+ fleet vehicles.
- Maintained updated and detailed records of calls in physical and electronic database.
- Planned, organized and managed work of subordinate staff to accomplish consistent work within organizational standards.
- Coordinated schedules for optimal coverage of daily workload and adjusted quickly to changing demands.
- Ordered supplies and allocated resources to personnel based on need.
- Coordinated repairs to vehicles to maintain fleet operations.
Education
Associate of Arts - Accounting
Tarrant County College
ArlingtonSkills
- Data Entry and 10-Key
- Accounts Payable and Accounts Receivable
- Transaction Verification
- Sales Tax Reporting
- Entry Verification
- Confidentiality and Data Protection
- Multitasking and Time Management
- Payroll Administration
- Office Supplies and Inventory
- Travel Coordination
- Administrative Procedures
- Organizing and Categorizing Data
- Account Auditing
- New employee onboarding
- Clerical Support
- Record preparation
- Background Checks
- Open enrollment coordination
- Training Coordination
- Meeting Preparation
- Office Administration
- Human Resources Support
- Administrative Support
- Scheduling
- New Hire Orientation
Timeline
Accounts Payable
Professional Packaging Systems Inc.
07.2022 - 06.2024
Accounts Payable Specialist/ HR Assistant
W.O.E. Construction
07.2018 - 11.2021
Assistant Principal Secretary
Seguin High School
07.2015 - 03.2018
Administrative Assistant/Dispatcher
Headwaters Construction Materials
12.2014 - 06.2015
Sales Associate/Sales Lead Keyholder
Converse
07.2012 - 06.2021
Dispatcher
Genesis Express
04.2011 - 08.2011
Associate of Arts - Accounting
Tarrant County College