Breanna Ross
Hayward,CA
Summary
Detail-oriented administrative professional with over three years of experience in providing technical support to leadership in education and public service. Expertise in data compilation, report preparation, database management, and budget tracking. Demonstrated ability to manage competing priorities and maintain accurate records while supporting cross-functional teams for efficient office operations.
Overview
9
9
years of professional experience
Work History
Associate Teacher
Imagination Lab School
08.2024 - 09.2025
- Maintained student records and database systems for accurate auditing and reporting.
- Compiled program data and prepared reports for leadership while ensuring confidentiality.
- Coordinated parent communications, meetings, and workshops; prepared materials for program leadership.
- Supported supply procurement, tracked expenditures, and maintained inventory records.
- Participated in committee meetings and documented minutes to support program initiatives.
Studio Administrator
Charcoalblue
04.2022 - 08.2024
- Delivered high-level administrative and technical support to senior leadership and staff for department operations and compliance.
- Compiled and analyzed data to prepare reports and presentations for stakeholders.
- Developed and maintained electronic filing systems to ensure compliance with security protocols.
- Coordinated meetings, workshops, and events while managing calendars and tracking follow-up actions.
- Assisted with budget tracking, processing invoices, and maintaining accurate financial records.
- Procured a new office and supplies, and managed the inventory of departmental resources.
- Facilitated communication among leadership, partners, staff, and clients by responding to inquiries.
Practicum Program Coordinator
Palo Alto University
10.2018 - 12.2023
- Delivered comprehensive administrative support to program directors through scheduling and data management.
- Compiled and processed academic data for reporting and compliance documentation.
- Maintained electronic filing systems to ensure accuracy of databases.
- Coordinated workshops, trainings, and committee meetings; prepared necessary communications and documentation.
Talent Acquisition Specialist
Allied Universal
11.2017 - 10.2018
- Maintained confidential reports, activity logs, and access records during onboarding and offboarding processes.
- Assisted with administrative recruitment tasks while meeting key performance indicator reporting deadlines.
- Responded to internal and external inquiries, ensuring compliance with organizational policies.
- Coordinated with supervisors and external agencies in high-pressure environments to streamline operations.
Victim Advocate (Internship)
District Attorney's Office, SCC
03.2017 - 10.2017
- Provided confidential administrative support in high-volume legal environment for case files and documents.
- Ensured compliance with privacy regulations while managing calendars and court scheduling.
Education
Designing for Belonging Certificate -
Agency By Design Oakland
08-2025
First Aid/CPR/AED/Epi Certified -
Ready SF
08-2025
Look, Listen, Interpret, Teach: A Reggio Emilia- Inspired Approach Certificate -
Project Zero, Online Harvard Graduate School of Education
01-2025
B.A. - Psychology
San José State University
12-2016
Skills
- Technical administrative support
- Data compilation and reporting
- Confidential records management
- Budget tracking and invoicing
- Database management systems
- Calendar and meeting coordination
- Policy research and procedures
- Stakeholder communication
- Microsoft Office Suite proficiency
- Google Workspace and project management tools
- Customer service and collaboration
- Office operations and inventory control
Timeline
Associate Teacher
Imagination Lab School
08.2024 - 09.2025
Studio Administrator
Charcoalblue
04.2022 - 08.2024
Practicum Program Coordinator
Palo Alto University
10.2018 - 12.2023
Talent Acquisition Specialist
Allied Universal
11.2017 - 10.2018
Victim Advocate (Internship)
District Attorney's Office, SCC
03.2017 - 10.2017
Designing for Belonging Certificate -
Agency By Design Oakland
First Aid/CPR/AED/Epi Certified -
Ready SF
Look, Listen, Interpret, Teach: A Reggio Emilia- Inspired Approach Certificate -
Project Zero, Online Harvard Graduate School of Education
B.A. - Psychology
San José State University