Breeanna Lava
New York,NY
Summary
Executive Assistant and operations professional with 8 years of experience supporting senior leadership and managing administrative, financial, and operational functions across architecture, construction, and professional services. Recognized for discretion, adaptability, and the ability to manage competing priorities while keeping business operations running efficiently.
Overview
8
8
years of professional experience
Work History
Executive Assistant to Managing Partners
Hill West Architects
New York, New York
09.2025 - Current
- Provide executive and operational support to two founding partners and three associate partners at an architecture firm with approximately 100 employees.
- Manage executive calendars, coordinate leadership meetings, and follow up with internal teams to keep priorities and deadlines on track.
- Coordinate management, profitability, staffing, and billing meetings, including scheduling and follow-up.
- Support invoice processing, expense and credit card coordination, timesheet follow-ups, and billing documentation.
- Assist with project administration, including DOB NOW submissions, sign-and-seal coordination, internal communications, and office operations.
Office Manager
AB Plus Construction & Development
New York, New York
12.2024 - 09.2025
- Managed daily office operations and administrative workflows for a construction and development business.
- Coordinated scheduling, office activities, and administrative priorities to support leadership.
- Supported invoice processing, financial administration, and business documentation.
- Coordinated communications with internal teams, vendors, and external contacts.
- Maintained organized records and followed up on outstanding administrative tasks.
Executive Assistant to CEO
Niche Waterproofing
New York, New York
03.2024 - 12.2024
- Provided executive support to company leadership, managing the founder’s email correspondence and daily priorities.
- Prepared client proposals, drafted invoices, and coordinated business documentation.
- Liaised with subcontractors and external contacts to support project and client communications.
- Accompanied the founder to client meetings, supporting communication and relationship management.
- Coordinated Lunch & Learn sessions to support client engagement and promote company services.
Executive Assistant to the CEO
1HB Construction Corporation
Manila , PH
10.2018 - 03.2024
- Supported the company owner with business priorities, meetings, and day-to-day operations.
- Managed payroll administration and supported employee hiring and recruitment.
- Coordinated administrative and workforce needs across construction and office teams.
- Participated in site visits, and supported project oversight and coordination.
- Attended high-level client meetings and helped coordinate communication and partnership deliverables, including work with an investment firm.
Education
MBA - Business Management Program
Manhattan Institute of Management
New York, NY04-2025
Psychology - Summer Program
University of Oxford
Oxford, England04-2019
Bachelor of Science - Psychology
University of Santo Tomas
Manila, PH04-2019
Skills
- Executive Support: Executive Calendar Management, Meeting Coordination, Leadership Support, Confidentiality
- Office & Operations: Office Management, Operations Coordination, Vendor Management, Document Control
- Finance & Administration: Invoice Processing, Expense Management, Credit Card Administration, Payroll Coordination, Billing Documentation
- Technology: Microsoft Office Suite, Excel, Outlook, Ajera, Zoom, Microsoft Teams
Timeline
Executive Assistant to Managing Partners
Hill West Architects
09.2025 - Current
Office Manager
AB Plus Construction & Development
12.2024 - 09.2025
Executive Assistant to CEO
Niche Waterproofing
03.2024 - 12.2024
Executive Assistant to the CEO
1HB Construction Corporation
10.2018 - 03.2024
MBA - Business Management Program
Manhattan Institute of Management
Psychology - Summer Program
University of Oxford
Bachelor of Science - Psychology
University of Santo Tomas