Summary
Overview
Work History
Education
Skills
Timeline
Generic

Brenda Ayala

Polk City,United States

Summary

Knowledgeable Accountant proficient in laws and procedures governing business operations, tax filings and regulatory compliance. Handles detail-oriented work in methodical and organized fashion. Leverages field expertise, resourcefulness and diligence to make positive impact on business operations. Detail-oriented Accountant with 30+ years effectively maintaining accurate accounting information for large-scale financial organizations. History working as part of financial team to manage diverse financial functions, tax management and reporting. Works closely with executive management on complex mergers and acquisitions and divestitures.

Overview

30
30
years of professional experience

Work History

Accountant Consultant

Kids Academy Learning Center
05.2023 - Current
  • Developed start-up and scaling cost estimates for business plans proposed to venture capital firms.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Completed daily cash functions like account tracking, payroll and wage allocations, budgeting and cash, and banking reconciliations.
  • Gathered financial information, prepared documents, and closed books.
  • Reconciled accounts and reviewed expense data, net worth, and assets.
  • Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
  • Used Quickbooks Online software to prepare documents, reports, and presentations.
  • Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
  • Evaluated and improved financial records to make important business decisions.
  • Reviewed business operations and obligations to help organization function at acceptable level.
  • Prepared and filed tax forms to meet needs of customers.
  • Maintained integrity of general ledger and chart of accounts.
  • Collected and reported monthly expense variances and explanations.
  • Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
  • Trained new employees on accounting principles and company procedures.

Cost Accountant-Accounting & HR Manager

USBO Cidrines
04.2022 - 05.2023
  • Gathered financial information, prepared documents, and closed books.
  • Documented cash, credit, fixed assets, accrued expenses and line of credit transactions.
  • Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating and cash and banking reconciliations.
  • Reconciled accounts and reviewed expense data, net worth and assets.
  • Evaluated and improved accuracy and completeness of financial records.
  • Supported monthly reporting analysis to achieve validation of internal reports and to reconcile production operations and general ledger.
  • Tracked financial progress by creating quarterly and yearly balance sheets.
  • Created budgets and forecasts for management group to meet regular accounting deadlines.
  • Reviewed accounting structures and procedures on regular basis to identify areas in need of improvement.
  • Gathered data on taxable income, deductibles and allowances for tax preparation.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Brought errors to near-zero in reporting, payroll administration and general bookkeeping.
  • Set up and improved accounting systems and processes to meet business needs and maximize operational success.
  • Partnered with auditors on annual audits and realized compliance with governmental tax guidelines.
  • Prepared and filed state and federal tax forms for commercial and individual clients.
  • Maintained up-to-date knowledge on permits, certificates and documents mandatory for government departments.
  • Monitored 30 employee team while handling day-to-day accounting processes and financial accuracy.
  • Followed up with customers to collect specific financial information and verify details for preparation of annual 1095 forms.
  • Payroll by ASURE & Paylocity

Controller

Bandalux USA
12.2015 - 04.2021
  • Maintain a documented system of accounting policies and procedures
  • Manage outsourced functions
  • Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives
  • Oversee the accounting operations, especially their control systems, transaction-processing operations,and policies and procedures.
  • Ensure that accounts payable are paid in a timely manner
  • Ensure that all reasonable discounts are taken on accounts payable
  • Ensure that accounts receivable are collected promptly
  • Process payroll in a timely manner
  • Ensure that periodic bank reconciliations are completed
  • Ensure that required debt payments are made on a timely basis
  • Maintain the chart of accounts
  • Maintain an orderly accounting filing system
  • Maintain a system of controls over accounting transactions
  • Issue timely and complete financial statements
  • Coordinate the preparation of the corporate annual report
  • Recommend benchmarks against which to measure the performance of company operations
  • Calculate variances from the budget and report significant issues to management
  • Journal entries and closing monthly
  • Coordinate the provision of information to external auditors for the annual audit
  • Prepare Budgets with manager
  • Monitor debt levels and compliance with debt covenants
  • Sales Tax monthly payment
  • Payroll by ADP System
  • ACCPAC Accounting System
  • Quickbooks


Assistant Controller

Eymaq
04.2013 - 12.2015
  • Vendor set-up: credit applications, best terms for payments
  • A/P journal entry including all Corporate Cards, Expense Reports, etc. Allocate the monthly AMEX & MC charges to the Accounting system
  • Responsible for compiling amounts owed by the company to vendors, suppliers, etc.• Reconciles vendor statements and invoices.• Resolves vendor invoice inquiries.• Create, Codes and processes vendor invoices for payment.• Performs standardized accounting routines to process accounts payable; obtains payment authorization, generates checks, ach payments, wire transfer and processes for payment.
  • Posts accounting information where the identification and location of postings are clearly indicated.
  • Matches invoices received to purchase, requisition, and receiving documentation; checks accuracy;applies or verify coding; posts; and schedules payment in keeping with standard procedures
  • Maintains Dun & Bradstreet account
  • Audit Invoices with cost-margin and expenses
  • Bank Reconciliations, Accruals, Prepaid expenses, Budgets for expenses
  • General A/R and Audit other areas for best performance
  • SAP Software

Financial Accounting Manager

Alexim Trading
01.2011 - 04.2013
  • Temporary Project
  • Used double-entry accounting methods and check backs to manage daily entries to general ledgers.
  • Mitigated impacts on financial accounting and business operations by working proactively to identify and resolve strategic concerns.
  • Delivered exceptional project management and addressed complex business strategy for senior leadership.
  • Complied with established internal controls and policies.
  • Performed routine closings, maintained clean, accurate and accessible records and kept close eye on transaction updates throughout each quarter.
  • Established and enforced internal controls, workflows and policies for tracking, reconciling and reporting on accounting activities.
  • Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
  • Performed banking, business administration and financial tasks to guarantee five-star service for clients.
  • Prepared internal and regulatory financial reports, balance sheets and income statements.
  • Developed strategic plans for day-to-day financial operations.
  • Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
  • Identified improvement changes regarding key processes for internal controls and accounting procedures.
  • Validated existing accounting management and reporting systems to assess quality and conformance, identify problems and implement corrective actions.
  • Established and checked coding procedures, monitored reports and updated internal files.
  • Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
  • Performed spending analysis and partnerships to refine policies and develop recommendations for improvement.
  • Generated sales tax reports for each operational jurisdictions, monitored bi-weekly payroll and prepared and paid out sales commissions.
  • Increased new bank relationships within local community through execution of quarterly promotions.
  • SAGE MAS 200 System

Payroll Manager

Municipio De Bayamon
03.1994 - 01.2011
  • Process time records for 3k employees to verify accuracy of information.
  • Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
  • Calculated deductions and processed payroll for employees.
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
  • Uploaded time records into ORACLE & People Soft and made adjustments to create accurate database for payroll processing functions.
  • Processed payroll garnishments such as tax liens and child support.
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
  • Produced payroll activities documentation and reports to meet corporate guidelines and promote transparency.
  • Applied knowledge of regulations, employment law and tax code to keep operations in compliance with applicable standards.
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
  • Prepared accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks.
  • Collaborated with human resources personnel to accurately and efficiently track leave time.
  • Submitted reports on payroll activities.
  • Reconciled health care benefits, tax contributions and retirement accounts to facilitate large-scale account reconciliations.
  • Orchestrated and deployed unprecedented online employee timekeeping program to improve measurements of overtime and employee work hours.
  • Complied with established internal controls and policies.
  • Performed routine closings, maintained clean, accurate and accessible records and kept close eye on transaction updates throughout each quarter.
  • Established and enforced internal controls, workflows and policies for tracking, reconciling and reporting on accounting activities.
  • Prepare quarterly and annual payroll taxes: IRS (941, Annex B, W2, W3, W2C forms, W4), Work Compensation Forms, Unemployment (940, PRSC8 forms), Child Support payments. 2800 employees complete process payroll.
  • Prepare payroll with BBX, Oracle and SOFTEK systems for 2800 employees
  • Auditing payments, payments to payroll suppliers
  • Prepare annual budget for payroll and expenses, month year ended reports
  • Bank Reconciliations
  • Human Resources Services
  • Web Cash Manager for ACH transactions
  • Oracle & People Soft System

Education

MBA - Accounting

Sistema Universitario Ana G Mendez - Universidad Metropolitana
Cupey, PR
05.2011

Master Human Resources (MHR) - Human Resources Management

Sistema Universitario Ana G Mendez - Universidad Metropolitana
Cupey, PR
05.2011

BBA - Accounting

University of Puerto Rico - Bayamon
Bayamon, PR
05.1991

Skills

  • ASURE and ADP Payroll Systems
  • Workers Compensation Insurances
  • GL and Property Insurances
  • Compensation and Benefits
  • Benefits and Compensation Management
  • Workforce Improvements
  • Human Resources Operations
  • File and Records Management
  • Employee Support
  • Equal Opportunities Facilitation
  • Contract Negotiation
  • Personnel Information Systems
  • Labor Negotiations
  • Payroll Coordination
  • Company Organization
  • Benefits Programs
  • Staff Compensation
  • Microsoft Office Proficiency
  • Accounts Payable and Accounts Receivable
  • Biweekly Payroll Processing
  • Company Leadership
  • Kronos Timekeeping
  • Budgeting Assistance
  • Payroll Auditing
  • Financial Transactions
  • Closing Procedures
  • MS Office Suite
  • Intuit QuickBooks
  • Financial Statements
  • Reporting
  • Payroll Liability and Deductions
  • Human Resources Department Processes
  • Tax Liabilities
  • Accounting System Design
  • Accounting and Bookkeeping
  • GAAP Compliance
  • Account Reconciliation Processes
  • A/P and A/R
  • General Ledger Accounting
  • GAAP Accounting Practices
  • Adobe Software Proficiency
  • Reports and Documentation
  • Payroll Administration
  • Journal Entries

Timeline

Accountant Consultant

Kids Academy Learning Center
05.2023 - Current

Cost Accountant-Accounting & HR Manager

USBO Cidrines
04.2022 - 05.2023

Controller

Bandalux USA
12.2015 - 04.2021

Assistant Controller

Eymaq
04.2013 - 12.2015

Financial Accounting Manager

Alexim Trading
01.2011 - 04.2013

Payroll Manager

Municipio De Bayamon
03.1994 - 01.2011

MBA - Accounting

Sistema Universitario Ana G Mendez - Universidad Metropolitana

Master Human Resources (MHR) - Human Resources Management

Sistema Universitario Ana G Mendez - Universidad Metropolitana

BBA - Accounting

University of Puerto Rico - Bayamon

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