Brenda Harris

Ø IGRC Medicare Supplement – research to verify clergy/spouse meet vesting rules, initial contact when Medicare eligible, complete enrollment process, liaison between member and UMR.

Ø HealthFlex – initial contact with new hire, complete enrollment process in benefits solver, liaison between member and Wespath as needed. When a person leaves IGRC employment, terminate health/vision/dental insurance, FSA/HSA/HRA, and Virgin Pulse in benefit solver. When clergy is reappointed from a Conference appointed position (such as Director at the conference office, District Superintendent, Assistant to the Bishop, etc.), terminate health/vision/dental insurance, FSA/HSA/HRA, and Virgin Pulse (or change to employer UMC ID number) in benefit solver.

Ø Annual Health Elections – facilitate annual election notice to members and field any questions as they arise. Confirm each member has completed annual election by the deadline. Provide updated elections and amounts for payroll deductions.

Ø All insurance (HealthFlex – Med Supp-Virgin Pulse) – bill monthly premiums, post and deposit monthly premium payments, reconcile HealthFlex billing each month. Process and pay all invoices for HealthFlex, UMR, Virgin Pulse, etc. Prepare monthly invoice for PASBF, post and deposit payment when received.

Ø Bank Account Reconciliation – reconcile Busey bank accounts to Shelby. Enter UMR claim amounts, refunds, AR deposits, service fees/interest amounts, etc. Ensure that bank balance remains above $100,000.00 at all times by transferring funds between accounts.

Ø Virgin Pulse – research to verify that individual is qualified to participate. If so, then enter required information into benefit solver and notify individual.

Ø UNUM – ensure that all eligible new hires are enrolled (and terminate any that need to be) in UNUM via Wespath. Coordinate any updates from payroll to Wespath so UNUM is updated.

Ø Workers Comp – send out the self-audit and renewal form. As the forms return, enter data into spreadsheet. Enter totals from spreadsheet to Shelby and bill for yearly premiums. Maintain spreadsheet throughout the year by updating addresses, treasurer, adding new churches, removing churches that submit written termination.

Ø Background Checks for conference staff

Ø Accounts Payable – after initial payout process is completed, enter all payouts into Shelby and print checks. After checks and payouts are reviewed for accuracy the Shelby process is completed and all necessary reports are printed.

§ Assisting Coordinator of Camping and Retreat Ministries

§ Registrar for three summer camp sites and travel camps

§ Relate to deans of various camp programs

§ Provide reports of campers attending all camps

§ Various correspondence with campers, parents of campers, deans, and all camp sites.

§ Maintain database for all camps

§ Payouts and money received for all camp sites

§ Assist with marketing

§ Assist with budgeting

§ Update camping website as needed

§ Registrar for Junior and Senior High Now Initiative (SR High Now – March; JR High Now – October)

§ Assist with promotional material

§ Registrar for Confirmation Retreats (when held)

§ Registrar for Bible Bowl in May

§ Update youth website as needed

Assist the Coordinator of Camping, Retreat and Youth Ministries as needed.

Assist the other Ministry Assistance when and as needed.