Brenda Long
Piedmont,AL
Summary
Well-organized City Clerk proficient in overseeing research of agenda issues, records maintenance and general and special election administration. Thorough knowledge of municipal rules and regulations with familiarity in budgeting and report preparation.
Overview
19
19
years of professional experience
1
1
Certification
Work History
CITY CLERK
CITY OF JACKSONVILLE
11.2019 - Current
- Maintaining and keeping all city records.
- Maintains rules, Ordinances, and Resolutions of Council.
- Custodian of the City Seal; Attests Mayor and City Council signatures.
- Election Manager administering elections bi-annually for City Council, Mayor, and Board of Education.
- Prepared and conducted training for newly elected City Officials.
- Make travel arrangements and register for conferences and training.
- Attending Council Meetings, take notes, and draft minutes of meetings for public record.
- Oversee Bids.
- Ensure Statement of Economic Interests are completed each year.
- Review property, liability, and vehicle insurance yearly.
- Handle insurance claims.
- Maintain Vehicle files, add to insurance policy, purchase tags, hold titles.
- Prepare Budget for City Clerk's Office
- Oversees City of Jacksonville's Code Books, codifying all Ordinances.
- Oversees receptionist duties and activities.
- Oversees purchasing.
- Oversees Garbage pickup, exemptions, and back door pickup.
- Attend and maintain Industrial Development Board and Commercial Development Board.
- Keep board books updated.
- Member of AAMCA – Alabama Clerks Association.
- Member of IIMC – International Clerks Association.
- Member of AMROA – Alabama Municipal Revenue Officer Association.
- Interpret local, state, and federal regulations.
- Multi-task and meet deadlines.
- Oversees record destruction per RDS rules.
- Maintains public notices.
- Maintain Municipal Assessments.
- Adhered to Code of Alabama, Bid Law, Public Works Law, and Alabama Record Destruction Law.
- Liaison for the MIS (Municipal Intercept Service) program collecting past due ambulance and court fees.
- Assisted Finance Department with business licenses, code questions, ordinances, resolutions, accounts receivable, etc.
- Assisted Planning and Building Department.
- Worked with the Public Educational Building Authority – JSU assisting in their building ventures.
- Drafted Ordinances and Resolutions.
- Processed Records Request per Alabama State Code.
REVENUE SPECIALIST
CITY OF JACKSONVILLE
06.2011 - 11.2019
- Business Licenses: Issued Business licenses, retained records of applications and schedules, prepared reports for City & State Officials, adhered to Code of Alabama, City Code, and Taxpayer Bill of Rights.
- Revenue and Receivables: Receipt revenue sources to include verifying deposits from other departments, assist Finance Accountant in reconciliation of bank statements, maintain monthly reports for Finance Accountant, court and Senior Center, prepare cemetery deeds, maintain all revenue records and receipts, reconciled accounts receivable, postage and motor fuel accounts, and monthly reports for Finance Accountant, Court, and Senior Center, and prepared monthly statements for cemetery, landfill, and Water Works accounts.
- Permitting: Liaison between citizens, Building Inspector, Code Enforcement Officer, City Planner and state board offices, prepared permit records including plans, inspection records, and certificates of occupancies, sub-contractor lists, and monthly permit logs.
- Accounts Payable: Requisition purchases; verify purchase orders against invoices, prepare weekly A/P reports, print, and disburse checks, reconcile statements, contacting supervisors on accounts if necessary, enter new vendors, verifying W-9 and BL requirements, and distribute invoices for processing.
- Ambulance Billing: Maintained ambulance records adhering to Ethic and HIPPA regulations, formerly billed insurance companies for services, became liaison between citizens, the City and third-party biller, responsible for preparation of write-off reports to submit to Finance Accountant for council approval, verify accounts sent to collection company, administered the Municipal Intercept Services program to recover uncollectable ambulance revenue.
DISPATCHER
ANNISTON EMS
06.2010 - 06.2011
- Answered multi-line phone, talked with public to ensure safety of all involved.
- Dispatch emergency calls over radio.
- Recorded and transcribed call information related to each emergency.
ASSISTANT MANAGER
01.2007 - 01.2010
- Hired and trained new employees.
- Supervised employees doing daily business duties.
- Maintained inventory records.
- Planned and conducted weekly meetings.
- Reviewed and approved payroll.
- Made daily deposits.
- Prepared weekly/biweekly schedules.
Education
Associates of Science Degree - Accounting Specialist
Virginia College
08-2011
Skills
- 28 ½ years' experience general office administration, including MS Office
- 15 years supervisory experience
- 24 ½ years professional experience working with the public
- Excellent communication skills with all cultures and economic levels
- Versatile in performing multiple tasks in a timely manner with little to no supervision
- Team player going above and beyond to help anyone, excellent public relations
Certification
- January 2026-Certified Municipal Clerk, International Institute of Municipal Clerks
- July 2012—Certified Ambulance Coder.
- November 2012—Certified Government Accounting Technician, University of Alabama.
- April 2017—Certified Revenue Officer, University of Alabama.
- April 2018—Municipal Internet Training.
- May 2023—Certified Municipal Clerk, University of Alabama.
- Additional course work in Legal Aspects of Coding Administration and Microsoft Excel 2016 and member of AMROA, AAMCA, and IIMC.
Timeline
CITY CLERK
CITY OF JACKSONVILLE
11.2019 - Current
REVENUE SPECIALIST
CITY OF JACKSONVILLE
06.2011 - 11.2019
DISPATCHER
ANNISTON EMS
06.2010 - 06.2011
ASSISTANT MANAGER
01.2007 - 01.2010
Associates of Science Degree - Accounting Specialist
Virginia College