Brenda Solorzano

Provide high level executive support to the Division President, Vice President of Finance, and Global Senior Vice President of Sales.

• Manage complex travel arrangements, ensuring seamless itineraries, accommodations, and logistics.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Manage executive calendars, coordinated meetings and appointments, and arranged travel to optimize executive time management.
• Manage purchase requisitions and purchase orders while monitoring and tracking departmental budgets.
• Streamline executive communications by managing emails, phone calls, and scheduling priorities.
• Edit, update, and maintain executive presentations, ensuring accuracy, consistency, and professional quality for internal and external audiences.
• Manage and support special projects while ensuring timely completion and effective coordination across teams.
• Provided administrative and travel support to the sales team, including customer check-ins and coordinating client lunches.
• Planned and executed office events and team building activities to support employee engagement and company culture.

Provide high-level executive support to C-suite and senior leadership, including the Chief Technology Officer, Vice President of Government Programs, Senior Vice President of Regulatory & Clinical, Vice President of Product Management, and the PMO team.

• Expertly manage complex domestic and international calendars, coordinating with key stakeholders.
• Oversee department budget tracking, invoice monitoring, discrepancy resolution, and payment processing.
• Prepare and submit detailed expense reports.
• Coordinate domestic and international travel arrangements, ensuring seamless logistics for accommodations and transportation.
• Capture meeting notes and communicate action items to ensure follow up.
• Schedule conference rooms for meetings, all hands sessions, and town halls.
• Plan and execute onsite and offsite events, including Kaizen sessions, Summits, workshops, and team building activities.
• Manage purchase orders, ensuring accurate documentation, submission, tracking, and approval.
• Collaborate with Accounts Payable to ensure timely processing of purchase orders and invoices.
• Work with the Legal department for Confidentiality Agreements (CDAs), Non-Disclosure Agreements (NDAs), and Statements of Work (SOWs).
• Coordinate with Facilities for new hire onboarding and office relocations.
• Provide additional administrative support to scientists and distinguished fellows.
• Led the successful renovation project of the Innovation Lab, overseeing all aspects from inception to completion.
• Serve as the primary contact for internal and external tours of the Innovation Lab.
• Manage team swag orders, including organization, distribution.
• Collaborate with fellow Executive Assistants to support the executive leadership team's success.

Supported the Vice President of Operations, General Manager, Human Resource Director, and a team of 70 office employees.

• Processed expense reports and managed domestic and international travel arrangements, including hotel bookings
• Managed the office by organizing and maintaining conference and break rooms
• Scheduled conference rooms using Outlook and handled ordering of office and food supplies
• Supported the Human Resource Director in overseeing corporate and charity events and preparing training materials
• Planned events for both the office and the manufacturing floor
• Served as the primary point of contact for the badge process, including creating new badges and deactivating badges for former employees
• Assisted the purchasing department by updating purchase requisition dates in Max, generating backup gap notes via Rapid Response, and creating purchase orders
• Also maintained updated sales order information for project managers

Supported the Facilities Building and Grounds Manager and team by handling all facilities calls and directing them to the appropriate department. (Contractor)

• Managed the facilities WPR helpdesk by routing company calls to the appropriate departments
• Generated work orders for building and grounds, operations and maintenance, HVAC, audio, conference room setup, space planning, and janitorial services, ensuring accurate dispatch of all calls
• Delivered excellent customer service by prioritizing and promptly handling urgent work orders
• Supported the space planning department with new hire furniture requests by creating work orders for post-move setups, closing completed tasks, performing data entry, and preparing weekly metrics reports for project moves.

Supported the Vice President of Operations and managed office functions

• Utilized independent judgment to plan, prioritize, and organize a diverse workload
• Created and updated presentations for managers
• Managed complex travel arrangements, both domestic and international, and maintained organized calendars, expense reports, and conference room schedules
• Coordinated special occasion bulletins, all-hands meetings, and catering inquiries for events or meetings
• Oversaw office supplies, fax machines, and copiers

Production Buyer

Transitioned into a Production Buyer

• Created purchase orders and purchase requisitions
• Expedited urgent orders
• Interacted with vendors regarding any expedited orders or pushing out orders,
• Exported and created reports and communicated status product updates, data entry using Oracle and Agile.
• Cleared any outstanding invoices with accounts payable

Provided executive support to the Director of Operations, Facilities Managers, and their team

• Tasks included preparing department meeting minutes, maintaining files, scheduling meetings, events and conference rooms scheduling using Lotus Notes
• Office management by purchasing office supplies, managed office equipment, security badges, and in charge of building keys
• Maintained company phone list and organizational charts
• Assisted corporate Human Resource office with new hires and employee benefit related forms, coordinated Interview
• Processed new hire application forms

Provided administrative and operational support to the Facilities Department and building owners, ensuring smooth coordination of daily activities and project requirements.

• Facilities building approver to grant access to a high secured facility
• Coordinated class training and check training records to provide building access
• Weekly provided invoice reports with the supporting purchase order documents, updated change orders
• Close out project binders and archive, reconcile facilities project budgets, routed purchase requisitions
• depending on the dollar amount for approval.