Brian Matthews
EL Monte,CA
Summary
My primary objective is to facilitate the completion of a project while ensuring that standards and specifications are met to generate maximum investment returns. I will do this by implementing management techniques, appropriate control, risk management strategies, and conflict intervention in collaboration with my superiors and the managerial team. One of my goals includes constant effective communication. My ten years of experience has broadened my knowledge of project administration and improved my abilities to adapt with changing circumstances which is inevitable in any project.
Overview
20
20
years of professional experience
Work History
Project Coordinator
Cockram Scenario
07.2022 - 01.2023
- Identify and satisfy client’s design requirements on current projects
- Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project
- Attending project meetings where appropriate and distributing minutes to all project team members
- Document and follow up on important actions and decisions from meetings
- Assist with development of design delivery schedule along with client, project management and project planners
- Assess project risks and issues and provide solutions where applicable
- Administer distribution and production of project workload within team
- Ensure the quality of design work is up to company and client standards
- Motivate designers toward continued growth and leading design solutions
- Implement the design management process set forth by the company
- Liaised between departments, vendors and clients to monitor project expenses.
- Ensure confidentiality and security of documentation
- Set an example to staff of the expected work ethic and create a good working environment
- Provide strong leadership and direction to the team in relation to design
- Provide administrative support as needed
Legal Assistant/ Contract attorney
Ricoh Business Services/Jeffer Mangles Butler Mitchell
05.2016 - 11.2021
- Communicate with Court System, Opposing Counsel, and Clients
- Setup and Coordinate Teleconferences, Meetings, Court hearings dates, and Depositions
- Open and Close Client’s files
- Enter Timesheets and Expense reports
- Responsible for shipping and receiving all company mail and packages
- Provide project management for project scheduling, tracking, issue management, risk management, change management, and status reporting
- Work under the direction of a Senior Manager.
Product Data Analyst/ Jr. Project Manager
Jafra Cosmetics
02.2016 - 03.2016
- Analyzed and adjust planning cycle requirements for all cosmetics categories for approximately 600 SKU’s
- Worked with internal teams to understand business needs and changing strategies.
- Assigned project staffing on all New Product Development projects
- Reviewed Project Portfolio Management SAP system for data and project timeline accuracy
- Created and maintained global market info-records and product categorization
- Delivered gate approval documents for director of product development
- Assist the Project Manager in site mobilization, resource planning, etc
- Working in an international environment with different cultures
- Ensure the document management is in place for the project
- Perform the preliminary planning of the project
- Incident management & reporting
- Prepare and issue Weekly & Monthly Reports including Dashboards.
Office Manager
MG Properties
08.2015 - 10.2015
- Collected application fees and deposits and kept accurate records of all financial transactions
- Conducted apartment tours, answered questions and highlighted selling features and benefits of the property
- Greeted pre-qualified clients and followed-up with prospective tenants
- Answered telephones regarding property inquires; executed sales tactics to bring in tenant prospects
- Executed general clerical, light typing and scheduling appointments.
- Held regular one-on-one meetings with employees to review performance and priorities and provide feedback.
- Analyzed business performance data and forecasted business results for upper management.
Technician/House Manager
Caribbean American Repertory Theatre West
06.2008 - 06.2015
- Excellent phone etiquette, customer service experience, ability to multi-task, strong computer skills
- Referred unresolved customer grievances, alerted management when needed for further investigation
- Lighting technician and soundboard operator
- House Manager responsible for all in house operations
- Provided specific administrative support and managed, scheduled, and coordinated tasks for a variety of clients
- On-stage maintenance coordinator and stage lighting.
Receptionist/ Office Manager
Toraawtid Production Inc.
04.2003 - 06.2013
- Define the project objectives and lay out a schedule for tasks to ensure that the project succeeds in achieving all of its objectives
- Strategically analyze skillset required to complete project and determine participants responsible for completion
- Perform supervisory and controlling functions to make sure the project is at par with the expected standards at all stages
- Establish meetings with the clients and financial advisors to determine the budget restrictions for the projects
- Provide support to the head manager in meeting crisis situations and finding solution to technical and non-technical problems
- Train the team members in meeting their individual goals and performing the responsibilities at par with the standards.
- Greeted and directed visitors to appropriate personnel, answered calls, and emails.
- Sorted incoming mail and directed to correct personnel each day.
- Maintained client accounts by obtaining, recording and updating personal and financial information.
- Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
- Investigated and analyzed client complaints to identify and resolve issues.
- Performed full range of administrative duties involving use of independent judgment and personal initiative
- Handled multi-line phone system and kept a calm and pleasant attitude at all times
- Filed and organized internal paperwork and production materials
- Data entry of production information
- Location scout
- Coordinated multiple priorities, maintained composure while working within fast-paced environment.
Education
Bachelor of Science - Psychology
University of Phoenix
Certificate - Project Management
University Of Phoenix
Associate of Science - Criminal Justice
Colorado State University
Fort Collins, COAssociate of Arts - General Studies
Allied American University
Laguna Hills, CASkills
- Critical Thinking
- Multiple Priorities Management
- Spreadsheet Tracking
- Team Leadership
- Flexible and Adaptable
- Compliance Enforcement
- Workload Management
- Resource Management
- Personnel Management
- Attention to Detail
- Customer Service
- Time Management
- Project Management
- P&L Management
- Problem-Solving
- Project Coordination
- Budget Coordination
- Relationship Building
- Detail Oriented
- Strategic Planning
- Decision-Making
- Negotiations
- Procurement
- Research
- Contract Development
- Adobe Applications
- Business Development
- Powerpoint Presentations
- Schedule Management
- Data Collection
- Risk Analysis and Management
- Public Speaking
- Remote Team Management
Timeline
Project Coordinator
Cockram Scenario
07.2022 - 01.2023
Legal Assistant/ Contract attorney
Ricoh Business Services/Jeffer Mangles Butler Mitchell
05.2016 - 11.2021
Product Data Analyst/ Jr. Project Manager
Jafra Cosmetics
02.2016 - 03.2016
Office Manager
MG Properties
08.2015 - 10.2015
Technician/House Manager
Caribbean American Repertory Theatre West
06.2008 - 06.2015
Receptionist/ Office Manager
Toraawtid Production Inc.
04.2003 - 06.2013
Bachelor of Science - Psychology
University of Phoenix
Certificate - Project Management
University Of Phoenix
Associate of Science - Criminal Justice
Colorado State University
Associate of Arts - General Studies
Allied American University
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