Briana De La Fuente
Wink,TX
Summary
Office support specialist with extensive experience in administrative functions and working with management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement. Known for effective communication and multitasking skills.
Overview
11
11
years of professional experience
Work History
Administrative Assistant III
Plains All American Pipeline
08.2022 - Current
- Coding invoices to proper GL accounts
- Routing invoices to correct teams
- Track operations expense diary's for multiple cost systems
- Track Capital and Expense projects through excel
- Submit Capital and Expense projects through Oracle
- Support field teams and supervisors while prioritizing daily duties
- Coordinate Pre-budget meetings
- Assist in monthly variance explanations for current district
- Pull district cost actual reports
- Set up employee PPE FR accounts
- Coordinate caterings for team meetings
- Update H2S device serial numbers for each employee
- Input employee's into to Terminal gate system Brivo
- Track fleet information, device numbers through excel
- Submit vehicle transfer notifications in timely manner
- Coordinate vehicle disposal notifications
- Organizing documents for filing system/vehicle key lock box
- Restock office supplies and snacks
- Receive and sort incoming mail and packages to distribute to recipient
- Tracking work permits in current District
- Updating excel spreadsheet with employee mobile numbers
- Assist with new hire questions/equipment requests
- Executed record filing system to improve document organization and management
- Train other district admins
Operation Specialist II
Western Midstream
09.2021 - 08.2022
- Fleet administrator for 465 Units
- Code invoices to proper GL accounts, Cost Centers
- Approve invoices at current authorized level in Open Invoice and SAP
- Manually enter invoice, credit memos into SAP
- Manage mobile device bill for all of field including ordering phones, accessories, and hot spots
- Create journal entries, coding corrections
- Pull detail transaction reports through SAP for cost centers, work orders and AFEs
- Conduct orientation to onboard new employees with HR, submit all new hire paperwork to HR
- Create requisitions for materials and services
- Involved with volunteer opportunities
- Reconcile and code employee and facility P-cards
- Create, update settlements, and close work orders
Administrative Assistant
Air Swift Contractor For Western Midstream
08.2021 - 09.2021
- Code multiple operation teams invoices to proper GL accounts
- Fleet administrator in ARI
- Order business cards for employees
- Reconcile employee purchase cards
- Assist with company mobile device bill
- Create journal entries
- Update work orders to correct charge to
- Input manual entries in SAP
Administrative Assistant
Spartan Companies Contractor For Anadarko/Oxy
12.2018 - 08.2021
- Code multiple operation teams invoices to proper GL accounts
- Fleet administrator in ARI
- Order business cards for employees
- Reconcile employee purchase cards
- Assist with company mobile device bill
- Create journal entries
- Update work orders to correct charge to
- Order lease signs for locations
- Input manual entries in SAP
Tax Deputy
Winkler County Courthouse
01.2014 - 03.2018
- Answer telephones and give information to callers, take messages or transfer calls to appropriate individual
- Process Tax payer monies to the correct property tax location, address
- Process mailed in taxes to correct properties, including Oil and Gas companies
- Process Tax payer monies to the correct property tax location, address.
- Process vehicle registrations, replacement plates and tags
- Process title transfers, lost titles, bonded title, and other title services
- Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals
- Create, maintain, and enter information into databases
- Operate office equipment such as fax machines, copiers, or phone systems
- Greet visitors and handle their inquiries or direct them to the appropriate persons according to their inquires
- Complete forms accordance with company procedures
- Make copies of correspondence or other printed material
- Open, read, route and distribute incoming mail or other material
- Respond to mail
- Review work done by coworkers to check for correct that company format policies are followed and recommend revisions
- Prepare and mail checks
- Learn new office technologies, databases as they are implemented
- Provide training and orientation to new staff
Education
High School Diploma -
Wink Loving ISD
05.2011
Skills
- Fleet Management and Process
- Administrative Support
- Multitasking Abilities
- Attention to details
- Data Entry and Process
- Project Tracking and Submitting
- Customer service
Timeline
Administrative Assistant III
Plains All American Pipeline
08.2022 - Current
Operation Specialist II
Western Midstream
09.2021 - 08.2022
Administrative Assistant
Air Swift Contractor For Western Midstream
08.2021 - 09.2021
Administrative Assistant
Spartan Companies Contractor For Anadarko/Oxy
12.2018 - 08.2021
Tax Deputy
Winkler County Courthouse
01.2014 - 03.2018
High School Diploma -
Wink Loving ISD
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