BRIANA MADOLORA
Los Angeles,CA
Summary
Strategic Executive Assistant and operations-focused producer experienced supporting high-performing leaders in fast-paced environments where business and personal priorities intersect. Skilled in managing complex calendars, communications, travel, and operational systems with discretion, sound judgment, and anticipatory execution. Known for creating structure, driving cross-functional coordination, and serving as a trusted extension of leadership. Combines strong administrative precision with senior-level project and stakeholder management, enabling executives to stay focused on high-level priorities while maintaining seamless day-to-day operations.
Overview
2026
2026
years of professional experience
Work History
Executive Producer & Line Producer
Freelance
Los Ángeles, CA
2022 - Current
- Led end-to-end production of commercial, editorial, and music projects, overseeing budgets, timelines, contracts, and cross-functional teams from concept through delivery.
- Managed complex stakeholder environments including talent, record labels, agencies, brand teams, and vendors while balancing creative goals with operational and financial constraints.
- Built and implemented scalable systems for scheduling, budgeting, communication workflows, and project tracking to keep large teams aligned and accountable.
- Negotiated vendor agreements, usage rights, and production contracts, ensuring cost efficiency while maintaining high creative standards.
- Oversaw logistics for multi-location shoots, travel coordination, permit acquisition, crew hiring, and large-scale production operations under compressed timelines.
- Produced high-visibility campaigns and media content requiring rapid turnaround, including red carpet events and live-deadline deliverables.
- Served as primary operational lead during high-pressure situations, troubleshooting issues in real time and maintaining calm, solution-oriented leadership.
- Managed six-figure+ budgets and reconciliations, ensuring projects delivered on time and within scope.
- Acted as bridge between creative teams and executive stakeholders, translating vision into actionable plans and clear communication.
- Fostered positive, efficient team environments that supported productivity, morale, and strong client relationships.
Executive Assistant to the Chief Executive Officer
Falkon
Los Angeles, CA
2018 - 2022
- Managed complex executive calendars, inboxes, and scheduling across business, household, and family priorities to ensure seamless daily flow and strategic time management.
- Drafted professional correspondence and coordinated with attorneys, CPAs, vendors, and external partners on contracts, logistics, and follow-through.
- Organized files, invoices, agreements, and operational systems; implemented processes that increased efficiency and accountability.
- Coordinated domestic and international travel for both business and family, integrating schedules and logistics across multiple stakeholders.
- Planned, prepared, and managed daily meals and nutrition logistics aligned with executive and household preferences, ensuring consistency despite changing schedules.
- Supported family operations including child transportation, activity coordination, and schedule management.
- Provided high-trust household support including vendor management, deliveries, and home-office organization.
- Screened communications and prioritized executive responses with discretion and sound judgment.
- Maintained task trackers, spreadsheets, and systems to monitor deadlines and ongoing projects.
- Assisted with budget tracking, expense reporting, and vendor negotiations to reduce costs and improve operational clarity.
- Supported executive meetings and leadership operations through agenda preparation, materials, and documentation.
- Served as a cross-functional liaison across business, household, and family environments to maintain alignment and continuity.
- Stepped into expanded roles including Office Manager, Chief of Staff support, and Line Producer as needed.
Education
Bachelor of Arts - Public Relations
Brigham Young University - PROVO
Provo, Utah01.2017
Bachelor of Arts - Peace and Conflict Resolution
Brigham Young University - HAWAII
Laie, Hawaii01.2014
Sexual Assault Counselor Training -
Skills
- Executive calendar strategy & multi-time-zone scheduling
- Inbox management, executive communications & correspondence drafting
- C-suite partnership & anticipatory executive support
- Executive presence & emotional intelligence in high-trust environments
- High-confidentiality information management & discretion
- Stakeholder, vendor & household operations coordination
- Domestic and international travel planning (business & family)
- Meeting preparation, agenda development & operational follow-through
- Project coordination, systems implementation & workflow optimization
- Expense tracking, budgeting & administrative operations
- Lifestyle integration and household logistics management
- Prioritization, decision support & proactive problem solving
Community Service
LDS Missionary Service, Sacramento, California, 2015, Dedicated service with the Church of Jesus Christ of Latter-day Saints, engaging in community service and outreach, while experiencing honing in communication, empathy, and leadership skills while working with diverse communities. Although no longer a member, the volunteer work significantly shaped my work ethic and resilience.
Timeline
Bachelor of Arts - Peace and Conflict Resolution
Brigham Young University - HAWAII
Executive Producer & Line Producer
Freelance
2022 - Current
Executive Assistant to the Chief Executive Officer
Falkon
2018 - 2022
Bachelor of Arts - Public Relations
Brigham Young University - PROVO