Jaime Gubbins
South Hamilton,MA
Summary
Two-decade career orchestrating high-stakes, highly visible, deadline-driven environments, ensuring seamless coordination of schedules, details, and priorities for numerous individuals.
Overview
20
20
years of professional experience
Work History
Executive Producer
George P. Johnson
Boston, MA
03.2026 - Current
- Manage multiple concurrent workstreams, ensuring timelines, priorities, budgets, and deliverables remain on track from initial planning through execution.
- Oversee large-scale projects involving multiple stakeholders and vendors, ensuring deliverables meet interdependent deadlines through exceptional organization and attention to detail.
- Act as the central point of contact for senior stakeholders and cross-functional teams, facilitating clear communication, coordinate priorities, and manage timely follow-up on critical tasks.
- Coordinate communications, content, logistics, and post-event follow-up, ensuring accuracy and consistency across all workstreams to support successful project outcomes.
- Provide high-level administrative and executive support to senior leaders, managing complex calendars, travel logistics, cross-functional scheduling, and confidential communications.
- Anticipate needs, proactively resolve issues, and manage last-minute changes in a fast-paced, deadline-driven environment.
- Develop, maintain, and strengthen relationships with key internal and external stakeholders across client organizations.
Senior Producer
George P. Johnson
Boston, MA
05.2011 - 02.2026
- Led agency efforts for high-profile IBM event marketing initiatives across North America, managing multiple concurrent programs and priorities for a global enterprise client.
- Managed event budgets of up to $3M, monitoring expenses, identifying cost-saving opportunities, and ensuring financial details remained aligned with project objectives.
- Functioned as primary client contact, delivering strategic guidance, addressing issues, coordinating decisions, and maintaining consistent follow-through from planning through completion.
- Coordinated timelines, meetings, deliverables, and communications among clients, senior stakeholders, internal teams, and external partners to ensure alignment and project success.
- Managed communication and logistics for third-party conferences and proprietary events, ensuring seamless coordination with show management, sponsors, vendors, and internal stakeholders.
- Prepared and facilitated meetings, tracked action items and deadlines, and maintained ongoing communication to ensure projects remained on schedule.
- Anticipated challenges and developed proactive solutions while balancing competing priorities, adapting to changing requirements, and meeting tight deadlines.
Senior Event Production Manager
George P. Johnson
Boston, MA
04.2006 - 04.2011
- Coordinated speakers, event technology, registration systems, social media integration, and PR resources for events.
- Coordinated cross-functional teams across strategy, marketing, design, finance, and external vendors to meet complex execution timelines and deadlines.
- Facilitated communication between clients and internal creative teams, translating goals and requirements into actionable plans and deliverables that align with client objectives.
- Led client-facing meetings, including agenda development, meeting facilitation, moderation, documentation, and follow-up.
- Managed operational budgets and project documentation, ensuring accuracy and organization for easy access and streamlined project execution.
- Acted as a central resource for clients and internal teams, managing multiple priorities and proactively resolving issues to maintain project momentum.
Education
Bachelor of Arts - Psychology
Lafayette College
Easton05-2002
Skills
- Project management
- Event strategy
- Budget management
- Vendor management
- Cross-functional collaboration
- Stakeholder communication
- Executive and administrative support
- Calendar management
- Travel and meeting coordination
- Meeting prep
- Prioritization and problem-solving
- Confidential correspondence
Timeline
Executive Producer
George P. Johnson
03.2026 - Current
Senior Producer
George P. Johnson
05.2011 - 02.2026
Senior Event Production Manager
George P. Johnson
04.2006 - 04.2011
Bachelor of Arts - Psychology
Lafayette College