CAITLIN BEYLO

• Provides ongoing administrative support to department directors and supervisors through management of daily operations and special projects

• Composes and proofreads letters and reports, providing accurate and concise communication for clientele

• Assists in department meetings and quarterly meetings by recording and distributing meeting minutes and materials

• Answers operator phone system and routes calls and messages to corresponding personnel

• Contributes to preparation of quarterly and yearly reports to track employee progress

• Approves invoices and expenses through Oracle to facilitate on time payment

• Helped build a strong team by assisting in recruitment, developing new hire onboarding, attendance, and conflict mitigation
• Scheduled meetings, appointments, conferences, and personal matters across various platforms
• Spearheaded office specific workflows to maximize international business while displaying data in organized spreadsheets
• Collaborated with senior management to address patient complains through timely corrective actions
• Executed biweekly staff meetings to communicate changes in office expectations and internal company policies
• Developed position relationships with outside vendors, including construction teams and interior designers, to ensure timely completion of office projects

• Greeted and proactively assisted visitors in a friendly and timely manner
• Streamlined workflows to transcribe paper charts into newly implemented EMR system to enhance proficiency
• Answered phone calls and directed inquires to appropriate parties
• Created weekly and monthly social media promotional materials to attract new clientele and develop new business

• Managed office supply levels by monitoring stock and overseeing purchasing orders
• Coordinated with billing department to create weekly reviews of product inventories to cross reference with sales
• Secured speakers and catering menus, organized presentations for office events and open houses in order to promote business development
• Participated in daily payment balancing and address discrepancies with billing representatives