Caitlin Kester
Clifton,NJ
Summary
Forward thinking, hard worker who likes to bring the best experience to a client all while providing high quality service that benefits and helps the company I work for. Honest, trustworthy, efficient and is flexible by altering between taking orders and delegating depending on the situation.
Overview
10
10
years of professional experience
Work History
Owner
Kester's Kreations
Clifton, NJ
2010 - Current
- Promoted business on social media platforms to maximize brand identity and generate revenue.
- Set pricing structures according to market analytics and emerging trends.
- Negotiated with vendors to gain optimal pricing on products resulting in substantial increase in profit margin.
Zoning and Planning Secretary
Township of Verona
Verona, NJ
10.2024 - 02.2025
- Provide administrative support to the Zoning Official and other staff members within the Construction Office.
- Prepare documents such as memos, letters, reports, spreadsheets to keep Zoning, Tree and Board Applications organized.
- Answer incoming phone calls, responded to inquiries and transfer calls as needed.
- Create agendas and take minutes during meetings; distributed notes for resolutions and minutes in a timely manner afterwards.
- Communicate between Attorney, Engineer, Board, Applicants, and Township Departments to guarantee all documents are disbursed and information updated to township website.
- Review invoices and Escrow Accounts for accuracy before submitting them for payment processing using Edmunds.
Administrative Assistant
Township of Wyckoff
Wyckoff, NJ
01.2024 - 09.2024
- Provide administrative support to the executive team, including scheduling meetings and managing calendars.
- Using Edmunds to prepare requisitions, purchase orders, bill lists, and pay fees of all municipal departments.
- Transcribe Town Council meetings, file Resolutions and notify applicants their motions passed.
- Communicate via phone and email with regards to scheduling and/or missed Vegetative Waste, Recycling, Garbage, Bulk pickups with both residents and our contracted vendors/DPW.
- Process annual animal licenses and help run the annual Rabies Clinic.
- Compile spreadsheets of rental properties, organize mailers, schedule Lead Inspections, send invoices for Lead Inspections and Certificates completed.
- Experience with Microsoft Word, Excel, CivicPlus, Edmonds, Mitchell Humphrey.
Secretary
Wayne Township
Wayne, NJ
07.2023 - 01.2024
- Maintains organized filing system of paper and electronic documents for record as well as OPRA requests.
- Set up requisitions for purchase orders, prepare, maintain and pay purchase orders while communicating with vendors.
- Take in and assign work orders for roads, parks, facilities between three different crews and multiple town owned facilities.
- Customer service via phone, email, township online submittals, front counter. All which includes answering tree permitting questions, pool, lake and all recreation program registrations along with also taking and responding to concerns and complaints on various town items.
- Enter and maintain tree permits, inspections, payments while communicating the process to the residents and contractors.
- Experience with Tyler, Edmonds, Excel, Word, Excel and CivicRec.
Senior Clerk/Typist
Wayne Township
Wayne, NJ
06.2022 - 07.2023
- Answer phones which includes scheduling inspections, answering construction and permitting questions, taking and responding to complaints.
- Assistant to the Construction Official duties include but not limited to: mailing out and keeping track of NOV (Notice Of Violations), typing memos, issuing Certificate of Approvals for jobs complete.
- Taking in construction permits, entering them in the system, issuing the permit once signed off on, collecting the fees and scheduling inspections, getting the proper paperwork to the inspectors so they can perform inspections needed for each permitted job.
- Work on residential jobs as well as commercial jobs which include Willowbrook Mall, New Constructions on Hamburg Turnpike, Route 23 that are overseen by the County and DCA while also working hand in hand with the Engineering, Planning and Zoning Departments to guarantee the jobs are in conformance and run smoothly.
- Ambitious and driven having obtained permission to take the Technical Assistant program and received that license in December 2022 (6 months after my hire date).
- Maintain updated knowledge through continuing education and advanced training.
- Serve large number of residents/contractors/engineers, the public during high volume shifts and remain friendly, composed and professional in stressful situations.
- Experience with Tyler, Edmonds, Excel and Word.
Construction Coordinator
Everclear Pools & Spas
Paterson, NJ
11.2021 - 04.2022
- Handle scheduling of subcontractors and staff to complete projects within required timeframes.
- Scheduling inspections, progress of job(s) and advising the next subcontractor of the timeline for job(s) to continue seamlessly moving forward.
- Reading site plans, layouts and working hand in hand with engineers to construct plans within the ordinances in place.
- Prepare documents, site plans, public notices for variance meetings.
- Keeping clients files up to date with documentation, permits, change orders, and material for their projects.
Personal Assistant
Barbara Cacoulidis Stasik
Clifton, NJ
01.2015 - 05.2021
- Organized personal and professional calendars, including reminders for upcoming meetings and events.
- Organized construction projects around client's house.
- Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
Payroll Specialist
Paychex
Woodcliff Lake, NJ
2008 - 04.2009
- Processed rehires, transfers, terminations, garnishments and withholdings.
- Corrected payroll transactions by voiding checks and issuing stop payment orders.
- Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
Bank Teller
Clifton Savings Bank
Clifton, NJ
06.2004 - 2008
- Cashed customer checks, verified identification and checked account balances in accordance with bank policy.
- Demonstrated expertise in identifying and mitigating potential fraud and transaction risks.
- Maintained confidentiality of bank records and client information.
Skills
- Clerical Support
- Record retention and organization
- Strategic planning
- Managing multiple projects/jobs
- Technical Assistant with continued UCC training
- Notary
Timeline
Zoning and Planning Secretary
Township of Verona
10.2024 - 02.2025
Administrative Assistant
Township of Wyckoff
01.2024 - 09.2024
Secretary
Wayne Township
07.2023 - 01.2024
Senior Clerk/Typist
Wayne Township
06.2022 - 07.2023
Construction Coordinator
Everclear Pools & Spas
11.2021 - 04.2022
Personal Assistant
Barbara Cacoulidis Stasik
01.2015 - 05.2021
Bank Teller
Clifton Savings Bank
06.2004 - 2008
Owner
Kester's Kreations
2010 - Current
Payroll Specialist
Paychex
2008 - 04.2009
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