Caitlin O'Rourke
New York,NY
Summary
Self-directed and resourceful Chief of Staff with 7 years of experience successfully organizing, managing and delivering cross-functional projects in rapid growth environments.
Detail-oriented with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking a proactive approach to identifying and addressing issues, with a focus on optimizing processes and supporting team objectives.
Experienced leader with a strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals.
Overview
8
8
years of professional experience
Work History
Chief of Staff to Founder
Tekton AI
02.2022 - Current
- Collaborated closely with the CEO and executive team to develop and implement strategic initiatives, driving an increase in operational efficiency during rapid scaling
- Played a crucial role in recruiting and onboarding top talent and fostering a culture of high performance that reduced employee turnover
- Partnered with the executive team to prepare for investor meetings, articulating the operational plans and results, which contributed to successful funding rounds
- Led a cross functional team of 9 senior members across R & D, operations, and marketing departments, promoting collaboration
- Navigated the company through Series A to B, implementing protocols that ensured business continuity and minimized operational disruptions
- Managed business operations while overseeing contractors and consultants to verify on-time completion of key deliverables.
Senior Project Manager
5W Labs
04.2020 - 02.2022
- Acted as the primary liaison between the executive team and external stakeholders, enhancing relationships with investors and partners
- Spearheaded digital marketing campaigns aligned with GTM strategies and social media channels to drive brand awareness and generate leads
- Organized and led executive meetings, preparing detailed agendas and follow-up materials, ensuring that all action items were addressed and driving accountability across leadership
- Collaborated with diverse teams teams to create and execute integrated marketing campaigns
- Executive and Personal support, including heavy calendar management and concierge travel assistance
- Oversaw large portfolio of projects to support teams, report progress, and influence positive outcomes for key stakeholders.
Chief of Staff to Founder
Glaceau
03.2017 - 04.2020
- Gatekeeper and trusted advisor for CEO and Founder, attend events/meetings
- Partner with senior leadership to identify organization development needs and design strategies to maximize efficient workflows and employee engagement
- Conceptualized solutions, visualized strategy, and drove deliverables for multiple projects across the company
- Responsible for dense research projects and the development of complex forecasting and logistics
- Fostered opportunities for the company, leadership, and employees to give back in tangible and impactful ways through charitable opportunities in alignment with the company's ethos
- Managed business operations while overseeing contractors and consultants to verify on-time completion of key deliverables.
- Supervised staff and participated in hiring, training and performance evaluations to establish and enforce policies and procedures for business functions.
Education
Bachelor of Science - Sociology
Boston College
Chestnut Hill, MASkills
- Strategic Planning and Support
- Cross-Functional Collaboration
- Stakeholder Management
- High Performing Team Leadership
- Presentation Communications
- Risk Management & Mitigation
- Concierge Client Service
- 24/7 Executive Support
Timeline
Chief of Staff to Founder
Tekton AI
02.2022 - Current
Senior Project Manager
5W Labs
04.2020 - 02.2022
Chief of Staff to Founder
Glaceau
03.2017 - 04.2020
Bachelor of Science - Sociology
Boston College
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