CAREY POUNCIL
OVERLAND PARK,USA
Summary
Accomplished Administrative professional with 10+ years of administrative experience providing support to C-Suite, directors, and other top executives. Dedicated consummate for the benefit of company culture and success.
Overview
17
17
years of professional experience
Work History
Office Manager
Advanced Healthcare and Sports Injury
02.2021 - Current
- Ensures compliance with current healthcare regulations, medical laws and high ethical standards
- Manages different administrative tasks: Scheduling patient appointments, updating patient records, practice budget, billing, and payments (responsible for the financial performance of the revenue cycle) via Chiro-Touch and Trizetto
- Supports doctors and patients through a variety of tasks related to patient care management, organization and communication and office operations to maximize patient access, patient satisfaction, and collection of payments to include medical insurance verification
- Plans, directs and coordinates supportive services for the practice
- Ensures office space, supplies, equipment, and assistance are provided and maintained appropriately for doctor and patient care
- Submitting and processing medical claims and helping patients to understand their EOBs
- Inititating and taking in and out-going phone calls for the practice
- Manages marketing initiatives for the practice
- Ordering and maintaining medical and office supplies
Intake Specialist – Part time
KVC Behavioral Health
09.2021 - 09.2023
- Responsible for managing the initial contact with clients and patients
- Identify and help clients with safe, positive ways of coping and/or developing a safety plan
- Liason between the doctors, nurses, parents and client
- Room assignments
- Assisted with intake psychological evaluations
- Provide available resources or information needed
Staff Accountant/Title Specialist – Contract
Robert Half
02.2020 - 03.2021
- Answer and route incoming calls (multi-line phone)
- Work closely with the Senior Accountant and clients to understand and ensure accuracy of all financial reporting activity
- Process assigned client payroll according to client designated pay periods
- Perform reconciliations of designated balance sheet accounts: AR/AP/GL related functions
- Prepare supporting schedules according to monthly close schedule
- Assist in preparation and distribution of monthly financial statements and reporting package
Executive Assistant
Donnelly College
08.2019 - 02.2020
- Exercises a great deal of discretion as I am frequently provided with highly confidential information
- Initiate and maintain communication/meetings dates with different boards that the President is on
- Compliance and management of the college, President’s calendar, time, and resources
- Represents the President in carrying out the mission of the college
- Works with the advancement team in preparation of/for galas, event planning, and fundraisers
- Grant liason – Maintain filing system for receipts and invoices
- Preparing reports on these expenditures and providing them to the funding agency upon request
- Human resource tasks (post open positions, schedule interviews, background checks, employment paperwork, payroll duties)
- Assist with processing payroll, donations and deposits for college employees and adjuncts
- Liason between the President and staff/faculty
- Support of committees and sub-committees
- Taking meeting minutes and creating agendas
Executive Administrative Assistant – (Contract)
Dupont
09.2018 - 07.2019
- Scheduling, maintenance, organization, comparison, and calendar management (Microsoft Outlook)
- Set up, organize, and arrange conference calls, training, and meetings (Cisco Web-Ex, AT&T, and Skype)
- Arrange weekly international and domestic travel via SAP/Concur Travel
- Create and submit weekly expense reports (via Concur) for travel and office expenses
- Prepare drafts of correspondence, agendas, and meeting minutes
- Assists with team/employee goals, performance management, personnel files, and compliance
- Organize quarterly leadership training meetings/conference room scheduling via Outlook
- Analyze safety/injury management reports
Executive Administrative Assistant/Staff Accountant
Superior Automotive
01.2008 - 09.2018
- Calendar management for CEO/CIO – (Outlook/Google)
- Expense reports via Concur
- Payroll for eighteen employees (Paylocity/Kronos)
- Develop and maintain protocol and timeline for new hires
- Designed promotion material/flyers, brochures, pricing sheets, branded letterhead, estimates, and invoices
- Leverage and maintain company social media website and accounts to promote services and to gauge customer needs and preferences
- Accounting: Analyzed financial information and prepare financial reports to determine and maintain a record of assets, liabilities, profit, and loss, tax liability, or other financial activities within the organization (via Sage/QuickBooks)
- Created, reviewed, proofread, and formatted all business correspondence
- Email (organized, filtered, responded, and delegated for CEO/CIO)
- Accounts payable/receivables and GL related functions – General banking (QuickBooks & Sage)
- Prepared business meeting agendas
- Ordered office supplies, created and approved purchasing orders
- Maintain all accounting and HR records, invoices and files
Education
BA - Business/Management
Park University
Parkville, MO05.2006
Skills
- High Confidentiality
- Analysis and Proofreading
- Business Acumen
- Claim Processing/Handling
- Litigation Management
- Domestic and International Travel
- Develop and Administer Training
- Customer Service/Resolution
Softwareoperatingsystems
- QuickBooks
- Paylocity
- Kronos
- MS365 Word, Excel, PowerPoint
- Windows 7, 8, and 10
- Google Docs
- Microsoft Office Suite and Outlook (webmail)
- SAP Concur Travel/Expense
- Sage Enterprise Management
- Chiro-Touch
- Trizetto
- Dayforce
- ADP Workforce
Timeline
Intake Specialist – Part time
KVC Behavioral Health
09.2021 - 09.2023
Office Manager
Advanced Healthcare and Sports Injury
02.2021 - Current
Staff Accountant/Title Specialist – Contract
Robert Half
02.2020 - 03.2021
Executive Assistant
Donnelly College
08.2019 - 02.2020
Executive Administrative Assistant – (Contract)
Dupont
09.2018 - 07.2019
Executive Administrative Assistant/Staff Accountant
Superior Automotive
01.2008 - 09.2018
BA - Business/Management
Park University
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