Carly Wilbur
Waterford,MI
Summary
I am a highly organized and compassionate professional with exceptional time, calendar, and administrative management skills, ensuring a busy elementary school environment runs smoothly and efficiently. I build strong, positive relationships with staff and parents thought clear communication, professionalism, and genuine care. I am passionate about children and creating a welcoming school where students feel supported, valued, and connected.
Overview
16
16
years of professional experience
Work History
PTO Treasurer
Scotch Elementary
West Bloomfield, Michigan
08.2024 - Current
- Managed financial records in Quickbooks, PTO budget, tracked expenses, and reconciled bank statements on a monthly basis.
- Communicated effectively with parents, staff, and vendors to secure services and supplies for events.
- Collaborated with committees to plan successful fundraising, school events, field trips, assemblies, and activities for students and staff.
Kids Event Chair
Oakland County Boat Club
Sylvan Lake, MI
08.2017 - Current
- Coordinated children and family events to enhance member engagement.
- Managed budget and tracking of expenses and resources for kids club events and activities.
- Organized and managed logistics, details, activities/entertainment and maintained schedule of the day of the event(s).
- Managed registration and communications for all events.
Jewelry Sales Representative and Assistant
Ashley Gold Jewelry
West Bloomfield, Michigan
01.2017 - Current
- Processed sales and helped manage and update point-of-sale system with inventory.
- Updated and managed website with new content and inventory including leveraging Shopify.
- Developed procedures for scheduling, workflows, and organization for events.
- Guided customers in selecting jewelry pieces and customer service.
- Helped with creating a wholesale line sheet and traveled to shows to help sell the jewelry line to distributors.
PTO Treasurer
Gretchko Elementary PTO
West Bloomfield, Michigan
08.2022 - 08.2024
- Created annual budgets, managed funds, tracked expenses
- Managed PTO Quickbooks, Square, and banking accounts.
- Prepared financial reports, taxes, managed insurance, and state and federal compliance.
- Organized and planned multiple events for the school.
Event Director and Executive Assistant
Fuel Leadership
Detroit, MI
09.2014 - 09.2016
- Coordinated logistics for large-scale leadership conferences and workshops.
- Oversaw the entire event from conception to completion by providing direction and guidance.
- Developed and implemented strategies for successful event planning and management.
- Provided technical support during events including troubleshooting any potential issues.
- Organized logistics including venue selection, catering, speakers, transportation, and accommodations.
- Coordinated schedules, meetings, and travel for executive leadership team.
- Organized and maintained budgets, guest lists, and event timeline.
- Maintained relationships with event sponsors and speakers.
Executive Assistant
The Insitute for Applied Creativity
Bloomfield Hills, MI
12.2011 - 02.2016
- Scheduled and arranged travel and hotel reservations, car services, managing travel documents and being on-call in case of delays or changes.
- Organized and managed calendar of appointments, meetings, and travel arrangements for speakers.
- Managed bookkeeping duties such as invoicing, tracking all travel expenses and preparing reports for payment.
- Managed daily schedule and made necessary changes and needed throughout the day.
Executive Assistant
Social Proof Marketing
Detroit, MI
04.2013 - 09.2014
- Coordinated executive schedules, organized meetings, travel arrangements, and itineraries.
- Managed communication between departments and external stakeholders effectively.
- Developed efficient filing systems to enhance document retrieval processes.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Used and managed Quickbooks for processing invoices and payments along with entering with A/R and A/P and reporting.
- Process payroll for all employees using ADP Workforce Now system.
- Created and maintained employee records, including new hires, terminations, salary changes, and tax withholding forms.
Executive Assistant
Detroit Venture Partners
Detroit, Michigan
10.2010 - 01.2012
- Coordinated and managed executive schedules and organized meetings for leadership along with handling travel arrangements and itineraries and other personal matters.
- Maintained confidential records and files related to executive operations.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Customer Support Specialist
Helloworld
Ferndale, Michigan
05.2010 - 10.2010
- Assisted customers with inquiries and resolved issues efficiently.
- Collaborated with team members to enhance customer service strategies using customer feedback.
- Investigated and analyzed customer complaints and service trends to identify and correct systematic issues.
Education
High School Diploma -
West Bloomfield High School
West Bloomfield, MI05-2004
Some College (No Degree) - Family Studies And Child Development
Western Michigan University
Kalamazoo, MISkills
- Quickbooks accounting
- Vendor negotiation
- Payroll processing
- Expense tracking
- Event planning
- Relationship management
- Customer service
- Problem solving
- Process optimization
- Office administration
- Scheduling, calendar, and time management
Timeline
PTO Treasurer
Scotch Elementary
08.2024 - Current
PTO Treasurer
Gretchko Elementary PTO
08.2022 - 08.2024
Kids Event Chair
Oakland County Boat Club
08.2017 - Current
Jewelry Sales Representative and Assistant
Ashley Gold Jewelry
01.2017 - Current
Event Director and Executive Assistant
Fuel Leadership
09.2014 - 09.2016
Executive Assistant
Social Proof Marketing
04.2013 - 09.2014
Executive Assistant
The Insitute for Applied Creativity
12.2011 - 02.2016
Executive Assistant
Detroit Venture Partners
10.2010 - 01.2012
Customer Support Specialist
Helloworld
05.2010 - 10.2010
High School Diploma -
West Bloomfield High School
Some College (No Degree) - Family Studies And Child Development
Western Michigan University