Carmein L. Coleman
James River High School/CCPS
Richmond,VA
15
years of professional experience
Detailed-oriented Accounting Specialist with 10+ years of experience managing AP/AR, expense reports, and bank reconciliations. Trusted partner in vendor relations with a proven track record of communication excellence, meticulous accuracy and process optimization.
Work History
Fiscal Technician III
2 Years 1 Month- Provide bookkeeping services for the school
- Balance and maintain the accounts for both county appropriated funds and activity funds
- Prepare invoices to submit to accounts payable for payment and tracks status and provide status reports to the principal regarding availability of funds
- Receives collected activity fees; records and reconcile all monies received
- Writes checks, prepares reports of monthly transactions for the finance department
- Monthly Reconciliation for bank and credit card statements monthly and follows standard accounting procedures
- Attends training to stay informed of current and revised policies and procedures
- Assists the administration in training school personnel on proper procedures for receipting funds and requesting disbursements
- Interact with all levels of office and field staff and executives
- Daily deposit and bookkeeping of receipts
Accounts Payable Specialist
1 Year 10 Months- Responsible for reviewing and analyzing invoice requests and expense reports.
- Review submitted invoice request and expense reports for accuracy and completeness
- Research and analyze invoices and expense reports to ensure compliance with firm policies
- Work closely with vendors/employees to resolve discrepancies and provide excellent customer service
- Train new employees
- Monitor AP Helpline to assist internal/external customers with discrepancies, payment inquiries, CR
- Mail out checks – stuff envelops (internal/external)
Fiscal Technician HIV Care & Prevention
1 Year 6 Months- Provide fiscal support to the HIV Care & Prevention Supervisor
- Maintain government funded budget, monthly/annual financial reports and reports on Ryan White approved activities
- Create and manage working budget spreadsheets for expenses throughout grant year
- Interact with all levels of office and field staff and executives
- Daily deposit and bookkeeping of receipts and enter clinical deposits into WebVision
- Retain updates and submits assigned tracking logs; formulate correspondence relating to reimbursements and payment actions; identify and resolve processing issues
- Utilizes VDH Financial and Administrative system and databases to research and follow-up on payments
- Track and record lab statistics regarding communicable diseases using Excel spreadsheets
- Enter lab results/data into medical database (STD IMS), record retention and filing
- Manage wage employee timesheets and report to Payroll (bi-weekly)
- (22nd Century Technologies, Inc.) – Part-Time
Accounts Payable Specialist Non-PO, PRN - Part-Time
1 Year 3 Months- Review and process all non-purchase order invoices for payment according to department policies and procedures
- Compile and review accounts payable documents and prepare document batches for processing
- Accurately and timely processing of non-purchase order invoices
- Record appropriate vendor, expense account number, and tax information when processing payments
- Maintain manual check log of all manual checks issued by the facilities accurately and efficiently
- Respond to employee and vendor inquiries in a professional, courteous and timely manner
- Research invoices verifying payment/non-payment, short-pays and or credit memos (non-po and/or po)
Electronic Laboratory Validator
9 Months- Performs fiscal and related database functions within the Office of Epidemiology’s (OEpi) business unit to ensure all accounting transactions are appropriately in compliance with the state and agency Prompt Pay Act, records retention and other applicable policies, procedures and guidelines.
- Functional knowledge of accounting and bookkeeping standards; Microsoft applications (Excel, Access and Word); Preserve confidential information in accordance with HIPPA
- Ensure charges related to purchase orders, contracts do not exceed budget allocations
- Maximizes use of Small Purchase Charge Card as appropriate
Security Officer
4 Months- Provide customer service by carrying out safety and security procedures and site-specific policies
- Conduct regular and random patrols by foot and vehicle around the business and perimeter
- Monitor, log and verify ID of vendors and guests entering property
- Provide customer service by carrying out safety and security procedures
Executive Administrative Assistant
1 Year 1 Month- Provide administrative support to the Chief Medical Officer and other Executive Staff
- Maintain calendars, meetings/luncheons and coordinate travel arrangements, expense reimbursements
- Welcome meeting attendees, set up and break down conference rooms for meetings
- Initiate HR processes: request to fill, exit clearances and evaluations (SharePoint/K2 Workflows)
- Interact with all levels of office and field staff and executives
- (Cor-Tech)
Fiscal Department, Accounting Assistant
5 Months- Provide financial and administrative services in the Finance and Support Services Department
- Process vendor payment vouchers and employee expense reimbursements
- Examine financial transactions and preparation of general ledger journal entries
- Provide administrative support to the Fiscal Office staff, filing, special projects
- Assist with Fleet Management schedules and relieve front desk receptionist
- Supported with weekly check run; make daily bank deposits; investigate billing discrepancies
- (Accountemps)
OMEGA Support Specialist
1 Year 2 Months- Investigate, analyze, evaluate, resolve and respond to inquiries from schools and DOE staff regarding processing grant applications, budget transfers and reimbursement requests and other uses of DOE’s online grant system, OMEGA
- Support the upgrade to OMEGA, by verifying the amounts of the schools’ budgets after being moved from the old project codes to new project codes
- Receive, interpret and resolve issues from emails or calls from internal and external customers regarding financial processes and OMEGA
- Maintain OMEGA users (grantees and DOE personnel), permission by adding new, change or remove users’ permissions according to submitted OP1 Form; Daily OMEGA journal imports
- Approve budget transfers and reimbursement requests from OMEGA’s To-Do List
- Preserve OMEGA tables (OMEGA Administration); awards, payees’ tables
Claims Reviewer III
4 Years 9 Months- Evaluate claims in a paperless environment, supporting the following specialty teams for the BP Oil Spill, US ASR Hip Replacement and YAZ Class Action suits: ERBL, IRS and Quality Assurance.
- Complete IRS verifications for over 4600 claims, for April 2015, meaning the team completed over 52% of the claims that were proposed for verification: second highest performer personally working 197.2 within the month
- Review medical records, financial and pharmaceutical documents, in accordance with program settlement guidelines, to apply complex methodology and value claims
- Perform required quality control of client database through secondary review of claims information
- Enter data to generate correspondence, reports and/or notices, related to status of claim submissions
Timeline
Fiscal Technician III
James River High School/CCPS
07.2024 - CurrentRead More
Accounts Payable Specialist
McGuire Woods
05.2022 - 03.2024Read More
Accounts Payable Specialist Non-PO, PRN - Part-Time
Health Trust
02.2021 - 05.2022Read More
Fiscal Technician HIV Care & Prevention
VA Department of Health/RCHCHD
11.2020 - 05.2022Read More
Security Officer
Allied Universal
10.2020 - 02.2021Read More
Executive Administrative Assistant
VA Department of Medical Assistance Services
07.2019 - 08.2020Read More
Fiscal Department, Accounting Assistant
VA Economic and Development Partnership
09.2018 - 02.2019Read More
OMEGA Support Specialist
VA Department of Education
12.2016 - 02.2018Read More
Claims Reviewer III
BrownGreer, PLC
03.2012 - 12.2016Read More
Electronic Laboratory Validator
Caliper, Inc.
06.2011 - 03.2012Read More