Carmen Peralta
Bonita,CA
Summary
Highly motivated and resourceful professional experienced in a fast-paced environment. Detail-oriented with over 30-years’ experience in the construction industry. Skilled at leading teams, ensuring compliance with legal standards, and reducing risk. Skilled at leading teams, optimize performance, and improve cost-saving measures.
Overview
32
32
years of professional experience
Work History
Senior Contract Specialist
San Diego Unified School District
San Diego, CA
07.2020 - Current
- Review and audit Notice to Proceed (NTP) proposals for professional services and construction for contractual alignment. Review and audit Work Authorization (WA) Staffing Proposals against base contract terms, labor rates, and staff classifications. Process, authorize, and issue high-value Notice to Proceed (NTP) and Work Authorization (WA) records through Unifier workflows for multi-million-dollar contracts; these authorizations serve as the mandatory contractual trigger for all project activity. This includes but is not limited to the mobilization of contracted Project Managers and Construction Managers, the commencement of architectural designs, the construction of Whole Site Modernizations, the development of Joint Use Fields, and the installation of critical school safety infrastructure such as fencing and security systems. Maintain high-accuracy tracking spreadsheets for Solar, Job Order Contracting (JOC), California Multiple Award Schedules (CMAS), Professional Services, Construction, and Design-Build contracts to prevent capacity overruns. Execute PeopleSoft Requisitions for Purchase Order (PO) creation for all NTIs, WAs, and other commitments. Synchronize Unifier records with PeopleSoft Requisition and PO numbers to ensure data integrity across ERP systems. Manage Contracted Staffing Agreements for 150+ personnel, including reviewing proposals, validating résumés for compliance with agreement requirements, verifying rates and titles, and updating the Unifier Staffing Repository with essential personnel information. Research subcontractor substitution protest requests, assessing equivalency and procurement regulation compliance. Manage subcontractor substitution Protest hearings, including scheduling, monitoring, and documentation. Analyze Pre-Award LLB Attachments 4 and 5 for mathematical accuracy and Exhibit C compliance. Serve as the post-award Subject Matter Expert (SME) for the review of draft contracts to ensure administrative processes are correctly embedded in the terms. Manage contract-related escrow agreements, ensuring documentation review and legal compliance. Oversee retention administration, ensuring proper withholding and release per state law and contract terms. Evaluate and process complex contractor claims and waivers, coordinating with project teams and Legal for final determinations. Audit payment requisitions for accuracy, funding source requirements, and agency policy compliance.
- Conducted thorough reviews of contract terms, ensuring accuracy and alignment with organizational objectives.
- Developed templates and standardized documents to enhance consistency across contract submissions.
- Managed vendor relationships, addressing concerns promptly to maintain positive partnerships and service quality.
- Analyzed contract performance metrics to identify opportunities for cost savings and process improvements.
- Implemented robust tracking systems for monitoring contract performance, milestones, and deliverables, resulting in increased accountability and transparency.
- Identified opportunities for process improvement within the Contracts department by consistently analyzing workflows and recommending solutions.
- Improved collaboration among departments by fostering strong working relationships with key stakeholders.
- Managed complex contracts from inception to completion, ensuring timely delivery and adherence to budget constraints.
- Ensured timely completion of all contract-related tasks, such as renewals and amendments, by prioritizing workload effectively and efficiently managing resources.
- Improved office efficiency by effectively managing internal communications and correspondence.
Contract Specialist
San Diego Unified School District
San Diego, CA
08.2019 - 06.2020
- Coordinate contract procurement process including contractor pre-qualifications, contract bid packages, design agreements, bid evaluations, and award recommendations. Develop and administer documents for bid process, design agreements, work authorizations, addendums, and other necessary documentation for contracting purposes; revise complex and difficult specifications; oversee distribution of plans, specifications, and prime contractor bid documents. Independently purchase school supplies, materials, computers and equipment, food products, and services. Coordinate and conduct bid openings and establish vendor selection lists, request for qualifications, and request for proposal materials. Work with district legal staff to resolve bid irregularities and bid protests. Develop and maintain computer database files for tracking contracts and budgets and other contract-related documents, monitor payment of invoices. Work with district staff to develop contracts for project-related services from initial inception to project completion; provide technical advice to department and school administrators and assist in solving procurement problems. Perform independent research and analysis and prepare periodic or special reports. May lead and direct the work of buyers and clerical staff.
- Developed and managed contract agreements ensuring compliance with district policies and regulations.
- Coordinated procurement processes, streamlining workflows to enhance operational efficiency.
- Reviewed and analyzed vendor proposals, ensuring alignment with educational objectives and budget constraints.
- Collaborated with cross-functional teams to align procurement strategies with district goals and initiatives.
- Ensured timely fulfillment of contractual requirements by closely monitoring progress and addressing potential issues proactively.
- Reviewed subcontractor agreements to ensure compliance with all relevant regulations, minimizing risk exposure.
- Reduced risk exposure through diligent monitoring and enforcement of contractual obligations.
- Reviewed contract plans and project specifics for thorough understanding.
- Managed high-value contracts portfolio, maintaining strong relationships with key stakeholders and ensuring compliance with regulatory requirements.
- Provided expert guidance on complex contracting issues to support informed decision-making across the organization.
- Provided exceptional customer service to diverse clientele even in high-stress environments.
- Examined records and business information for investment advisors to confirm adherence to government regulations.
- Assisted contract and legal professionals to address contract issues and developments.
- Collaborated closely with legal counsel during sensitive negotiations to protect organizational interests effectively.
- Stored and filed contract documents in orderly, organized systems.
- Addressed contract disputes and provided advice and guidance to resolve issues.
- Monitored incoming contracts and service agreements for correct pricing and information.
- Adhered to legal and contractual requirements for compliant contract processes.
- Developed training materials to unify contract management processes and procedures.
Labor Compliance Specialist (Public Works)
Self-Employed
San Diego, CA
07.2018 - 07.2019
- Provided labor compliance assessment for contractors. Reviewed and evaluated weekly-certified payroll records against applicable wage determinations for classifications and crafts and for proper use of apprentices; ensured accuracy of reports, resolved discrepancies with contractors and subcontractors, and ensured corrective actions were completed. Evaluated, monitored, and took appropriate action on labor compliance matters to ensure contractors/ subcontractors were paying the correct prevailing wages, benefits, and participated in applicable apprenticeship programs for state and locally-funded projects; monitored federally-funded projects to ensure compliance with the Davis Bacon Act, State Labor Codes, and California Public Contract applicable codes.
- Conducted thorough audits to identify compliance gaps and recommend corrective actions.
- Developed and implemented compliance policies to align with industry regulations.
- Provided expert guidance on regulatory changes impacting business operations.
- Trained staff on compliance protocols and best practices for risk management.
- Monitored compliance activities and ensured adherence to internal controls.
- Collaborated with stakeholders to streamline compliance processes and enhance efficiency.
- Prepared detailed reports summarizing compliance findings for executive review.
- Led initiatives to foster a culture of compliance across all levels of the organization.
- Reduced instances of non-compliance through meticulous monitoring of internal controls and periodic audits.
- Streamlined regulatory processes for improved efficiency and reduced errors, leading to better overall compliance.
- Evaluated existing policies regularly, identifying areas for improvement and recommending revisions as needed.
- Provided expert guidance to colleagues on matters related to regulatory compliance, solidifying company-wide understanding of requirements.
- Conducted thorough risk assessments to identify potential areas of non-compliance and recommended corrective actions.
- Served as subject matter expert by advising staff and customers and working directly with external agencies throughout audits or to remedy compliance issues.
- Performed quality reviews to uncover workflow and communication issues.
- Enhanced company compliance by developing and implementing comprehensive policies and procedures.
- Collaborated with other departments to integrate compliance considerations into daily business operations seamlessly.
- Stayed current on industry regulations by attending seminars, workshops, and other professional development opportunities.
- Supported and trained customers on compliance-related issues.
- Reviewed audit and monitoring reports related to consumer and client activities.
- Stayed current with latest changes to applicable regulatory standards and company procedures.
- Identified gaps in existing compliance processes and recommended updates.
- Maintained up-to-date knowledge of applicable laws and regulations.
- Collected detailed notes on investigations and other communication to adhere to legal requirements and enhance recordkeeping.
- Conducted periodic compliance audits and reviews to identify areas of improvement.
- Created and maintained compliant work environment.
- Kept informed regarding pending industry changes, trends or best practices.
- Assisted with development of compliance objectives and strategies.
- Completed field checks to verify licenses and permits for various business.
- Warned violators of infractions or penalties.
- Advised clients on compliance fraud and investigations, as well as potential remedies and required actions.
- Developed and implemented corrective action plans for non-compliance issues.
- Developed risk assessment models to identify potential compliance risks.
Labor Compliance Technician
AECOM
San Diego, CA
02.2016 - 04.2018
- Consultant assigned with the San Diego County Regional Airport Authority, Labor Compliance Department. Responsible for reviewing and evaluating weekly-certified payroll records against applicable wage determinations for classifications and crafts and for proper use of apprentices; ensures accuracy of reports, resolves discrepancies with contractors and subcontractors, and ensures corrective actions are completed. Evaluates, monitors, and takes appropriate action on labor compliance matters to ensure contractors/subcontractors are paying correct prevailing wages, benefits, and are participating in applicable apprenticeship programs for state and locally-funded projects; monitors federally-funded projects to ensure compliance with the Davis Bacon Act, State Labor Codes, and California Public Contract applicable codes; responds to prevailing wage questions/concerns from contractors and employees, and follows up on all reported wage issues to determine appropriate course of action. Conducts construction site visits to monitor work, interview workers and involved in training classes for contractors.
- Conducted compliance audits to ensure adherence to regulatory standards and internal policies.
- Developed and implemented training programs for staff on compliance procedures and best practices.
- Analyzed compliance data to identify trends, risks, and areas for improvement within operations.
- Collaborated with cross-functional teams to integrate compliance requirements into project workflows.
- Reviewed documentation for accuracy and completeness, ensuring alignment with regulatory guidelines.
- Monitored changes in legislation to update compliance strategies and maintain operational effectiveness.
- Led initiatives to enhance data management systems for improved tracking of compliance metrics.
- Assisted compliance team to meet requirements set forth in funding agreements.
- Participated in various industry conferences and workshops to stay current on emerging trends and developments affecting the field of compliance.
- Managed timely reporting of compliance-related incidents, ensuring proper documentation and follow-up actions were taken.
- Worked with compliance team to identify and resolve events of non-compliance.
- Assisted in the successful completion of external audits, providing comprehensive documentation and support as needed.
- Evaluated existing vendor relationships for adherence to company compliance standards, recommending changes as necessary.
- Facilitated effective communication between departments to ensure a consistent approach to compliance management.
- Worked closely with legal counsel to interpret complex regulatory requirements and develop appropriate compliance strategies.
- Enhanced compliance processes by implementing streamlined procedures and documentation methods.
- Improved employee understanding of critical compliance topics through targeted training sessions tailored for different roles within the organization.
- Collaborated with cross-functional teams to develop company-wide training programs on compliance standards and best practices.
- Increased efficiency in compliance monitoring through the development of automated tracking systems.
- Contributed to a positive corporate culture by promoting ethical behavior and adherence to internal policies and procedures.
- Maintained strong working relationships with regulators, fostering a collaborative environment conducive to addressing any concerns promptly.
- Reduced regulatory risks by conducting thorough audits and identifying areas for improvement.
- Provided guidance on compliance-related matters during new product development initiatives, ensuring potential risks were mitigated from the outset.
- Reviewed and verified accuracy of certification files.
- Supported ongoing compliance efforts by maintaining up-to-date knowledge of relevant laws, regulations, and industry guidelines.
- Conducted comprehensive risk analyses for proposed business initiatives, ensuring potential compliance concerns were thoroughly evaluated and addressed.
Senior Labor Compliance Analyst
Harris & Associates
San Diego, CA
03.2011 - 09.2015
- Consultant assigned with San Diego Unified School District, Labor Compliance Department. Responsible for monitoring, reviewing, and reporting on the labor practices of contractors and subcontractors engaged in construction work for the District to determine compliance with State and Federal prevailing wage laws and regulations. To include review of certified payroll reports and other construction records, logs, reports for indications of non-compliance, to include, Request for Approval of Forfeiture, Notice of Withholding of Contract Payments. Participate in Settlement Meetings with contractors and attorneys.
- Conducted thorough compliance audits to ensure adherence to regulatory standards.
- Analyzed regulatory changes and assessed impacts on business operations and policies.
- Collaborated with cross-functional teams to enhance compliance processes and procedures.
- Monitored compliance metrics, identifying trends and areas for improvement.
- Prepared documentation and records for upcoming audits and inspections.
- Monitored adherence to industry regulations, ensuring timely reporting of any discrepancies or violations.
- Served as a subject matter expert on compliance matters, providing guidance and support to colleagues across various departments.
- Stayed current with latest changes to applicable regulatory standards and company procedures.
- Provided expert guidance to senior management on navigating complex regulatory landscapes.
- Played key role in successful audit defense, preparing detailed documentation and evidence of compliance.
- Conducted comprehensive contract reviews to ensure compliance with applicable laws and regulations.
- Maintained up-to-date knowledge of applicable laws and regulations.
- Kept informed regarding pending industry changes, trends or best practices.
- Investigated locations to confirm license data, conducted background checked and assessed premises for compliance with licensing requirements.
- Maintained composure in stressful situations, confrontations, interviews and records searches.
- Warned violators of infractions or penalties.
Project Coordinator
Jaynes Corporation of California
San Diego, CA
03.2006 - 03.2011
- Responsible for reviewing and processing all payroll reports for State Prevailing Wage and Davis Bacon. Review wage rates and predetermined increases for each classification. Ascertain that all required documentation is also submitted (i.e., DAS 140, DAS 142, Fringe Benefit Statement, CAC 2 reports or other). Instruct and assist subcontractors on prevailing wage requirements. Managed and reviewed insurance certificates for all subcontractors. Preparation & distribution of contracts, change orders and other related documentation to subcontractors.
Project Engineer
The Augustine Company
San Diego, CA
03.2005 - 02.2006
- Temporary assignment - Organization, administration and coordination of all elements involved in construction - labor, temporary and permanent materials, equipment, supplies and utilities, technology and methods, and time - in order to complete construction project on schedule, within the budget. Responsibilities included reviewing all certified payroll reports, as-builts, manage submittals, draft & submit RFI's manage and review insurance certificates.
- Developed detailed project plans, ensuring alignment with stakeholder expectations and compliance standards.
- Implemented process improvements that enhanced operational efficiency and reduced project delivery times.
- Managed resource allocation and scheduling to optimize team performance and project outcomes.
- Conducted risk assessments, identifying potential issues and developing mitigation strategies for successful project execution.
- Maintained records for each project discipline.
- Oversaw resolution of project issues, maintaining project momentum and stakeholder confidence.
Office Manager
Hasson, Inc
San Diego, CA
01.1994 - 01.2005
- Responsible for administrative management of the office. Assisted and supported President of the company in performing multiple functions, to ensure efficient, cost effective and professional office operations. These responsibilities included: contracts, payroll, certified payroll, payment applications, releases, and other matters related to human resources. Managed 401k and health insurance plans for employees. Hiring and firing of employees. Handled employee grievances. Managed all OSHA related matters, to include Workers' Compensation claims; and assisted during the bidding process.
- Managed office operations, ensuring seamless daily workflow and adherence to company policies.
- Streamlined scheduling processes, enhancing staff productivity and resource allocation.
- Developed and implemented office procedures, improving overall efficiency and compliance.
- Supervised administrative staff, providing mentorship and training to optimize performance.
- Coordinated internal communications, fostering collaboration across departments for project success.
- Oversaw inventory management, maintaining accurate records of supplies and equipment usage.
- Implemented cost-saving initiatives in office resources, contributing to budgetary goals.
- Analyzed operational challenges, proposing strategic solutions to enhance service delivery efficiency.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
- Facilitated smooth office relocations by meticulously planning and coordinating all aspects of move.
- Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Enhanced office operational efficiency by streamlining filing systems, resulting in easier access to critical documents.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Enhanced communication within office by implementing centralized digital messaging platform.
- Facilitated positive work environment, addressing employee concerns promptly and fostering culture of mutual respect.
- Improved team morale and cohesion with regular team-building activities and open communication channels.
- Resolved office disputes swiftly and equitably, maintaining harmonious workplace.
- Developed and enforced office policies that aligned with company values and regulatory requirements, maintaining compliance.
- Streamlined document handling and processing, reducing turnaround time for client inquiries and requests.
- Implemented comprehensive training program for new hires, improving their integration into team and productivity.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Monitored front areas so that questions could be promptly addressed.
- Completed bi-weekly payroll for150 employees.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Interceded between employees during arguments and diffused tense situations.
Education
Associate of Science -
Southwestern College
Chula Vista, CA05.1982
Skills
- Legal compliance
- Contract administration
- Contract auditing
- Willingness to learn
- Teamwork and collaboration
- Problem-solving
- Time management
- Attention to detail
- Professionalism
- Diversity and inclusion
- Conflict resolution
- Self motivation
- Training and mentoring
- Report preparation
Affiliations
Toastmasters May 2017 to February 2018
Additional Information
- VOLUNTEER Labor Compliance Training with Procurement Technical Assistance Center (PTAC)
- SYSTEMS EXPERIENCE Unifier, PeopleSoft, Oracle, PMWeb, SAN Track, LCP Tracker, Prolog, ADP Payroll, Paychex Payroll, MS Office, Windows, Excel
- SKILLS Fully Bilingual/Bicultural (Spanish)
Languages
Spanish
Native or Bilingual
Timeline
Senior Contract Specialist
San Diego Unified School District
07.2020 - Current
Contract Specialist
San Diego Unified School District
08.2019 - 06.2020
Labor Compliance Specialist (Public Works)
Self-Employed
07.2018 - 07.2019
Labor Compliance Technician
AECOM
02.2016 - 04.2018
Senior Labor Compliance Analyst
Harris & Associates
03.2011 - 09.2015
Project Coordinator
Jaynes Corporation of California
03.2006 - 03.2011
Project Engineer
The Augustine Company
03.2005 - 02.2006
Office Manager
Hasson, Inc
01.1994 - 01.2005
Associate of Science -
Southwestern College