Carole Abar
Oakland,CA
Summary
Resourceful professional in Executive support. Equipped with exceptional ability to facilitate all internal and external communications. Bringing forth an impressive background working collaboratively with Executive Management Leaders. Goal-oriented thriving to meet new long-term goals and challenges. Proven talent for aligning objectives with comprehensive administrative knowledge to achieve maximum operations impact. Continuing to strive in fast-paced under pressure environments and contributing to a company’s success.
Overview
14
14
years of professional experience
Work History
Executive Assistant III
Aon Risk Solutions Services
05.2015 - Current
- Offering critical support to high C-level Managing Directors, Senior Executives and Producers
- Maintaining a wide variety of day-to-day tasks
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Exceptional skills at filing expense reports, arranging travel logistics, managing meeting calendars and schedules, time tracking submission, and many numerous administrative operational functions
- Assisting executives with various project support such as producing spreadsheets for data tracking, creating word documentations and correspondence, proofreading and PowerPoints.
- Managed all aspects of catering needs for special events hosted by the organization, client and internal sponsorship events submissions.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Facilitated communication between different departments within organization.
- Provided Operational support in preparing contracts, invoices, purchase/supply orders, and other documentation required for daily business activities.
Legal Administrative Assistant
Manatt, Phelps & Phillips
06.2011 - 05.2015
- Providing administrative support to managing partners, paralegals and attorneys in office and enhancing overall office effectiveness
- Typing up and filing routines correspondence and legal documents
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Monitoring critical calendars and schedules, travel arrangements and general expenses.
- Remaining cognizant of upcoming deadlines.
- Routed contracts, agreements and invoices through proper signature process.
- Performed data entry tasks related to case-specific information into a variety of software programs such as Excel, Word, Access.
Education
High School Diploma -
Leadership Preparatory High School
Oakland, CASkills
- Critical thinking
- Strong work ethic
- Adaptability
- Efficiency
- Calendar management
- Travel arrangements
- Office administration
- Event coordination
- Expense reporting
- Organizational skills
- File maintenance
- Expert in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
- Acrobat Adobe
- DocuSign
- Workday
- Google Suite
- Written and verbal communication
- 75 wpm
References
References upon request
Timeline
Executive Assistant III
Aon Risk Solutions Services
05.2015 - Current
Legal Administrative Assistant
Manatt, Phelps & Phillips
06.2011 - 05.2015
High School Diploma -
Leadership Preparatory High School