CAROLE CARLINO
Parker,Colorado
Summary
Detail-oriented Executive Assistant with expertise in calendar management, travel coordination, and office administration. Skilled in Microsoft Office and SharePoint for effective information management and document handling. Delivers compliance and reporting support through efficient workflows and clear communication. Excels in prioritizing tasks and managing complex schedules in fast-paced environments.
Overview
38
38
years of professional experience
Work History
Assistant to Regional Vice President of Regulatory, Pricing and Policy
XCEL ENERGY
Denver, CO
04.2022 - Current
- Managed scheduling for Regional Vice President's calendar, prioritized meetings and appointments, arranged travel, supervised office administration, managed supply inventory and office maintenance, and oversaw regional accounting activities, including corporate credit cards and invoice payments. Coordinated training and supported team on new systems, created and distributed weekly reports on legal proceedings and developments in Colorado, organized on-site hearings and team meetings, ensuring all arrangements were set prior to events, and supported Regional Vice President by creating correspondence and gathering information.
- Ensured compliance with regulations in gas, electric, wind, and solar utility sectors.
- Supported Xcel Energy managers with calendar coordination and meeting scheduling.
- Prepared correspondence, reports, and internal communications using Microsoft Office.
- Organized confidential files and records in SharePoint and shared drives.
Executive Assistant to Regional Vice President
WELLS FARGO HOME MORTGAGE / SBA LENDING
Greenwood Village, CO
07.1995 - 12.2020
- Managed Regional Vice President's calendar, travel, and expenses. Monitored and screened incoming calls. Oversaw accounting activities including invoice payments and check requests. Delivered professional events such as management meetings and trade shows. Supervised office management including supply ordering and maintenance. Created print media including PowerPoint presentations and training manuals. Compiled daily and monthly reports on branch operations and sales activity. Managed HR for 75 branches across Colorado and Utah. Prepared correspondence for Regional Vice President and Area Managers.
- Addressed customer needs related to home mortgage and small business loans, enhancing operational support for national bank.
- (Displaced due to Divisional re-organization and downsizing)
Senior Executive Assistant to Vice President of Drilling & Exploration
HAMILTON BROTHERS OIL COMPANY
Denver, Colorado
01.1989 - 06.1995
- Coordinated domestic and international travel, prepared presentation materials with text and graphics, and drafted general and confidential correspondence.
- Handled confidential documents and sensitive information across corporate offices.
- Supported contract work by drafting and tracking assignments and addenda for drilling and well closures while maintaining legal compliance.
- Compiled statistical and economic analyses to support decision-making.
- Prepared detailed reports on well productivity and spending status, providing engineering staff timely updates on current and future well activities.
Education
Some College (No Degree) - Radiation Therapy
Community College of Aurora
Aurora, COSkills
- Regulatory compliance
- Policy analysis
- Stakeholder engagement
- Office management
- Event coordination
- Information support
- Database management
- Microsoft Office Suite proficiency
- Document preparation
- Form development
- Time management
- Team development
- Time management
- Time management and mentoring
- Team development
- Document preparation
Personal Information
Title: EXECUTIVE ASSISTANT
PROFESSIONAL DEVELOPMENT
- Notary Public Certification for State of Colorado
- Advanced Power Point Training (Rockhurst University)
- Excel Tips, Techniques, and Shortcuts (Rockhurst University)
- PowerPoint Levels 1 & 2 (New Horizons)
- Speedwriting (New Horizons)
- Paralegal Coursework (Arapahoe Community College)
- Radiation Therapy Coursework (Community College of Denver)
Timeline
Assistant to Regional Vice President of Regulatory, Pricing and Policy
XCEL ENERGY
04.2022 - Current
Executive Assistant to Regional Vice President
WELLS FARGO HOME MORTGAGE / SBA LENDING
07.1995 - 12.2020
Senior Executive Assistant to Vice President of Drilling & Exploration
HAMILTON BROTHERS OIL COMPANY
01.1989 - 06.1995
Some College (No Degree) - Radiation Therapy
Community College of Aurora