Carolina Sotomayor
Jupiter,FL
Summary
Resourceful professional in executive support, known for high productivity and efficient task completion. Specialize in advanced scheduling, document management, and confidential correspondence handling. Excel in time management, problem-solving, and communication, ensuring seamless operations in fast-paced environments.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Bilingual Legal Assistant and Paralegal
The Law Offices of Jeffrey M Friedman
Stuart, FL
07.2024 - Current
- Compiled, organized, and reviewed evidence such as witness statements, medical reports, police reports, etc. into a cohesive document package for trial use.
- Prepared compliance and regulatory forms for legal cases and suits.
- Advised clients on procedural matters related to their cases.
- Scheduled and coordinated depositions, mediations, hearings, trials, and meetings, while simultaneously maintaining calendars for upcoming court dates and deadlines related to cases.
- Proofread documents prior to filing them with courts or submitting them to opposing counsels.
- Entered data into and managed litigation databases and Excel spreadsheets.
- Facilitated communication between attorneys, clients, witnesses, and court personnel.
- Assisted in settlement negotiations and mediation preparations. Including translating and notarizing.
Hostess & Backserver
Evo Italian
Jupiter, FL
12.2022 - 08.2023
- Welcomed and assisted customers, providing personalized recommendations, and ensuring exceptional guest satisfaction.
- Managed POS systems for order processing, bill splitting, and take-out transactions
- Organized seating arrangements to optimize service efficiency and accommodate guest needs.
- Addressed customer inquiries and promptly resolved concerns, liaising effectively with kitchen staff.
- Trained and supervised new team members to maintain operational excellence.
Clinical Research Assistant & Recruiter Intern
Metabolic Research Institute
West Palm Beach, FL
05.2022 - 08.2022
- Conducted meticulous data entry for over 30 ongoing research protocols, maintaining accuracy and compliance.
- Recruited and screened candidates for clinical trials, managing inquiries, and ensuring participant understanding.
- Administered telephone and in-person questionnaires to collect research data efficiently.
- Organized and maintained informed consent forms and participant records with strict confidentiality, adhering to HIPAA guidelines.
Executive Assistant & Office Manager
Plush House Inc.
Jupiter, FL
05.2020 - 09.2021
- Consulted extensively with clientele to assess installation and product quality concerns, ensuring swift resolutions, and client satisfaction.
- Collaborated closely with contractors, designers, and clients to facilitate successful project outcomes, adhering to timelines and budget constraints.
- Expertly sourced materials for window treatments and upholstery, aligning selections with client preferences, and financial parameters.
- Conducted site visits to evaluate project requirements, ensuring precise execution, and customer satisfaction.
- Prepared detailed project proposals, securing client approval, and payment prior to project commencement.
- Managed financial transactions and maintained accurate records using QuickBooks, ensuring comprehensive financial oversight.
- Oversaw employee timesheet submission and payroll processing, ensuring timely and accurate compensation for all staff and subcontractors.
- Implemented efficient inventory management practices, optimizing supply levels, and maintaining operational efficiency.
- Scheduled and coordinated appointments, meetings, and events for executive team members, enhancing organizational productivity.
- Implemented system enhancements to streamline office operations, improving documentation organization, and workflow efficiency.
- Strategically enhanced profitability by optimizing procurement strategies, reducing wholesale costs, and implementing effective pricing strategies to increase business markups, resulting in substantial sales growth.
Medical Secretary and Student Intern
Pediatric Endocrine and Metabolic Center of Florid
Port Saint Lucie, FL
02.2021 - 08.2021
- Shadowed physicians and managed patient intake processes, maintaining strict adherence to HIPAA regulations.
- Facilitated administrative tasks, and supported COVID-19 vaccination scheduling and coordination efforts.
Education
Bachelor of Science - Biomedical Sciences
University of Central Florida
Orlando, FL12-2023
High School Diploma -
South Fork High School
Stuart, FL05-2019
Skills
- File organization
- Bilingual (English/Spanish)
- Order Management
- Client engagement and scheduling
- Billing and invoicing
- Litigation support
- Contract review
- Notary public
- Proofreading documents
- Database Administration
- Insurance verification
- Recruiting
- HIPAA
- Medical Records
- B2C sales
- Customer service
- Office Management
- Social Media Management
- EMR systems
- Merus Case
- Microsoft Office Suites
Certification
- Notary Public
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
French
Limited
Timeline
Bilingual Legal Assistant and Paralegal
The Law Offices of Jeffrey M Friedman
07.2024 - Current
Hostess & Backserver
Evo Italian
12.2022 - 08.2023
Clinical Research Assistant & Recruiter Intern
Metabolic Research Institute
05.2022 - 08.2022
Medical Secretary and Student Intern
Pediatric Endocrine and Metabolic Center of Florid
02.2021 - 08.2021
Executive Assistant & Office Manager
Plush House Inc.
05.2020 - 09.2021
Bachelor of Science - Biomedical Sciences
University of Central Florida
High School Diploma -
South Fork High School