Carolyn Woods
Ignacio,CO
Summary
Results-driven Assistant Project Manager skilled in overseeing project documentation and enhancing stakeholder relationships. Demonstrates proactive accountability in managing project costs and mitigating risks, ensuring projects are delivered on time and within budget while aligning with company standards.
Overview
2027
2027
years of professional experience
Work History
ASSISTANT PROJECT MANAGER
Retail Contracting Group
Durango, CO
02.2024 - 07.2026
- Facilitated project meetings to ensure focused discussions and effective decision-making.: Led recurring project calls and set strict agendas to keep discussions focused, participants from wandering off-track; coordinated all logistics, action items, and follow-ups.
- Managed comprehensive project plans to ensure timely completion and adherence to schedules.: Owned and maintained end-to-end project plans, schedules, and status documentation; tracked every plan modification, audited past-due dates, and aggressively requested updates.
- Proactive Accountability: Monitored deliverables and held both customers and internal stakeholders strictly accountable to their commitments.
- Risk Escalation: Identified and flagged account changes, risks, to the project manager early to protect the customer relationship and prevent timeline surprises.
- Financial Oversight: Monitored project costs and reviewed invoices to ensure accurate financial tracking and supported senior managers in resolving issues swiftly.
- Stakeholder Collaboration: Cultivated strong relationships with project teams to enhance communication and collaboration.
- Project Documentation: managed comprehensive project documentation, records, and compliance standards using Procore and internal tracking systems.
ASSISTANT PROJECT MANAGER
Retail Construction Services
Durango, CO
08.2022 - 11.2023
ESTIMATOR /DOCUMENT CONTROL MANAGER
Survey Systems
Evergreen, CO
07.2013 - 07.2023
- Analyzed plan documents, geotechnical reports, and historical data to prepare comprehensive time, cost, materials, and labor estimates for multi-million dollar projects.
- Reviewed project plans and specifications to thoroughly understand complex underground utility and excavation requirements, accurately estimating cost and resources needed while preemptively identifying structural challenges.
- Developed quick and accurate estimates using advanced software, creating transparent bid packages that enhanced client conversion rates.
- Consulted extensively with vendors, cross-functional internal departments, and field construction superintendents to formulate precise estimates and resolve logistical issues before breaking ground.
- Prepared comprehensive estimate packages to support management in strategic planning, workforce organization, and project scheduling.
- Negotiated and executed changes to cost estimates through regular consultations with engineers, architects, owners, and subcontractors during the pre-construction phase.
- Qualified and selected subcontractors by preparing specialized estimates to evaluate and compare external vendor bids objectively.
- Surpassed yearly earnings goals by over 150%, contributing significantly to overall revenue growth.
PROJECT COORDINATOR
Multiple Firms
Los Angeles, CA
- Solid Design and Construction/Contract Administration experience with Architectural firms. Specialization in Healthcare and Laboratory projects and experience with numerous small and large scale, new construction, remodels and tenant improvements including system upgrades and replacements.
- Kept projects on schedule by managing deadlines and adjusting workflows, ensuring timely delivery of milestones.
- Supervised multiple projects from start to delivery, prioritizing needs and delegating assignments to meet project goals.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules, and conflicts.
- Managed competing demands and adapted to frequent changes, delays, and unexpected events while maintaining project momentum.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Prepared meeting agendas and minutes for distribution and record keeping.
Education
Bachelor of Architecture - Architecture
Woodbury University
Burbank, CASkills
- Programs: Microsoft Office Suite, Bluebeam Revu, AutoCAD, Procore, PowerPoint, Autodesk Construction Cloud
- Time management
- Cross-functional Collaboration
- Client relations management
- Detailed and Organized
- Construction documentation
- Attention to detail
- Cost Control
- Meeting facilitation
- Reporting
- Stakeholder relations
- Quality assurance
Timeline
ASSISTANT PROJECT MANAGER
Retail Contracting Group
02.2024 - 07.2026
ASSISTANT PROJECT MANAGER
Retail Construction Services
08.2022 - 11.2023
ESTIMATOR /DOCUMENT CONTROL MANAGER
Survey Systems
07.2013 - 07.2023
PROJECT COORDINATOR
Multiple Firms
Bachelor of Architecture - Architecture
Woodbury University