Casey Campbell
American Dream TV
Castle Rock,CO
Work Preference
Work Type
Full Time
Location Preference
RemoteHybrid
Location:
Castle Rock, CODenver, COCentennial, CO
Open to relocation:
No
Minimum Desired Compensation
$75000/yr
Important To Me
Work-life balanceCompany Culture
7
years of professional experience
Executive operations and coordination professional with 6+ years supporting leadership across complex scheduling, event coordination, and high-volume workflow management. Expertise includes executive calendar management, travel and event logistics, vendor relations, and cross-functional communication. Track record of anticipating scheduling risks and improving process efficiency to keep projects and daily operations on track.
Work History
Production Coordinator
2 Years 2 Months- Orchestrated scheduling and logistics for 100 field productions monthly across multiple markets using Podio and shared Google Calendars, ensuring seamless operations and on-time shoots.
- Managed over 500 production requests monthly via Podio (CRM System), balancing competing priorities and strict deadlines to ensure all projects were delivered on time.
- Maintained multiple project timelines while ensuring consistent communication and on-time delivery across all departments.
- Optimized scheduling processes to improve operational efficiency within a high-volume production environment.
- Directed communication with nationwide network of 800 videographers, ensuring adherence to project timelines and quality standards.
- Acted as the primary liaison between internal departments, clients, and production teams to coordinate requirements and resolve scheduling conflicts, thereby reducing conflicts through streamlined communication.
- Generated operational reports and performance dashboards to monitor production metrics and improve workflow efficiency.
Executive Assistant to the Chief Executive Officer
3 Years 4 Months- Managed executive calendars and aligned meetings, presentations, and event schedules across stakeholders, reducing scheduling conflicts and supporting punctual start times.
- Coordinated domestic travel arrangements, including flights, hotels, ground transportation, and detailed itineraries for executives and attendees, ensuring seamless travel experiences and on-time arrivals.
- Arranged venues, lodging, catering, audiovisual services, and vendor contracts for meetings and events, securing dependable providers and keeping events on track.
- Negotiated vendor agreements and service contracts to improve value while maintaining quality standards.
- Prepared proposals, RFPs, and event documents for executive review, speeding approval steps and clarifying project scope.
- Partnered with executive leadership, vendors, and cross-functional teams to deliver events from initial planning through post-event follow-up.
- Supported CEO sales meetings to help attract new customers, contributing to successful event delivery and positive attendee feedback.
Tradeshow Coordinator
1 Year- Facilitated logistics for large-scale trade shows involving up to 200 exhibitors, ensuring punctual setup and smooth exhibitor flow.
- Managed exhibitor scheduling, contracts, and invoicing through a centralized scheduling system and coordinated venue arrangements, reducing errors and enhancing communication.
- Managed multiple priorities with scheduling software and risk-management checklists, ensuring logistical accuracy and meeting all event deadlines for smooth trade show execution.
- Collaborated with vendors, venues, and internal teams through Zoom and regular status meetings to align requirements, ensuring successful event execution with minimal issues.
- Directed inbound and outbound shipping of exhibit materials utilizing freight-management tools, guaranteeing timely arrival of all items and preventing delays.
- Resolved vendor issues and scheduling conflicts through risk-management procedures, maintaining high customer service standards and preventing disruptions.
- Supported trade-show floor operations, exhibitor assistance, and booth setup, ensuring all booths were prepared on schedule and received positive exhibitor feedback.
Education
Bachelor of Science - Marketing
Skills
Production scheduling
Production logistics coordination
Production timeline oversight
Production reporting
Workflow coordination
Vendor coordination
Contract negotiation
Budget tracking
Client relationship management
Client communication
Teamwork and collaboration
Timeline
Production Coordinator
American Dream TV
03.2024 - 05.2026Read More
Executive Assistant to the Chief Executive Officer
American Dream TV
11.2020 - 03.2024Read More
Tradeshow Coordinator
Denver GES
03.2019 - 03.2020Read More
St. John Fisher University
Bachelor of Science from Marketing
Read More