Cassandra L. Eleby
Spring,TX
Summary
Experienced finance professional prepared for role with strong background in managing accounts payable processes. Proficient in invoice processing, vendor management, and financial reporting tasks. Known for collaborating effectively with teams and adapting to changing priorities while consistently delivering results. Recognized for integrity, reliability, and keen eye for accuracy in financial operations. Pursuing a new professional challenge with room for advancement.
Overview
16
16
years of professional experience
Work History
Senior Accounts Payable Specialist
DynaEnergetics US, Inc
Houston, TX
06.2016 - 02.2026
- Managed full-cycle accounts payable process, ensuring timely and accurate invoice processing.
- Managed a high volume of invoices, ensuring accurate coding and prompt approval from relevant departments.
- Trained and mentored junior staff members on accounts payable best practices, fostering a cohesive and knowledgeable team environment.
- Reviewed vendor statements, resolved discrepancies, and maintained strong supplier relationships.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Prepared month-end accruals schedules for finance department review, ensuring proper recognition of expenses within reporting periods.
- Collaborated with procurement team to ensure accuracy in purchase orders, contracts, and pricing agreements with vendors.
- 3 - Way matched purchase orders with invoices and recorded necessary information.
- Reduced late payment fees by consistently meeting payment deadlines through efficient prioritization of invoices.
- Maintained accurate vendor records by regularly updating contact information, banking details, and tax identification numbers as required.
- Provided support during audits, reconciling financial statements and supplying necessary documentation for review.
- Contributed to company-wide cost reduction efforts by identifying opportunities for early payment discounts or more favorable terms with vendors.
- Managed Accounts Payable inbox and responded to correspondence and inquiries from customers and vendors.
- Enhanced vendor relationships through timely communication and effective resolution of discrepancies in billing statements.
- Initiated and posted ACH/Wire payments for domestic and international vendors.
- Processed bank transfers to move funds into major bank account through intercompany entities.
- Performed regular account reconciliations with bank statements to validate financial transactions'' accuracy in accounting records.
- Printed and processed checks for mailing and distribution.
- Maintained vendor master ensuring accounts were current and documented changes for audit purposes.
- Handled sensitive employee expense reimbursements in a discreet manner while adhering to established corporate policies regarding allowable expenditures.
- Worked on special projects as assigned.
Senior Accounts Payable Specialist
DistributionNow
Houston, TX
06.2015 - 03.2016
- Remediated problematic purchase orders with Procurement Department.
- Reviewed vendor statements, resolved discrepancies, and maintained strong supplier relationships.
- Processed 600 PO invoices weekly through DOLPHIN workflow in SAP.
- Reconcile GR/IR reports and post entries for management to balance payables/procurement ledgers.
- Managed a high volume of invoices, ensuring accurate coding and prompt approval from relevant departments.
- Reduced late payment fees by consistently meeting payment deadlines through efficient prioritization of invoices.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Handled day-to-day accounting processes to drive financial accuracy.
Accounts Payable Clerk
Pacific Drilling Services, Inc
Houston, TX
01.2012 - 06.2015
- Complied with Pacific Drilling Code of Conduct and supporting policies, standards and applicable process documentation.
- Performed all work according to agreed expectations of both internal and external customers.
- Processed high volumes of Non-Purchase Order/Purchase Order invoices and expense reports in the new SAP AP Automation system.
- Streamlined vendor payments, ensuring timely financial operations by accurately scheduling and executing payments.
- Aided audit preparation efforts by maintaining organized records and promptly addressing auditor inquiries.
- Worked closely with Procurement Department to resolve purchase order discrepancies and streamline invoice approval processes.
- Implemented electronic filing system, enhancing document retrieval efficiency.
- Fostered positive vendor relations, served as primary contact for vendor inquiries and concerns.
- Maintained parked report spreadsheet on daily basis of Non-PO invoices for approval routing and goods receipt requests for PO invoices.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Increased accuracy in expense reporting by thoroughly reviewing submitted claims and verifying supporting documentation.
Accounts Payable Coordinator
Haldor Topsoe, Inc
Houston, TX
08.2010 - 01.2012
- Processed high volumes of expense reports, intercompany and freight invoices in SAP accounting system.
- Coded and processed courier, utilities, rental and building invoices for payment.
- 3-way matched and processed invoices with purchase orders.
- Sent maintenance invoices over $50,000 for approval.
- Provided customer service to internal and external customers
- Reconciled and researched vendor statements.
- Created folders and filed processed invoices and ACH/Wire payments in AP storage room.
- Processed and posted ACH/Wire payments for domestic and international vendors.
- Maintained vendor master ensuring accounts were current and documented changes for audit purposes.
- Reconciled accounts payable transactions, identifying discrepancies and resolving issues promptly.
- Worked closely with Purchasing Department to verify goods receipt and allocated funds for PO invoices.
- Printed and processed checks for mailing and distribution.
- Created, verified and distributed 1099s for mailing by deadline.
- Assisted with month-end closing tasks, ensuring timely completion of journal entries and reconciling accounts.
Skills
- ERP system expertise - SAP S4Hana
- Esker
- Microsoft Office Products
- Invoice / Payment processing
- Foreign currency transactions
- Audit support
- Vendor relationship management
- AP operational expertise
- Reliability
- Problem-solving abilities
- Proactive and Self-motivated
- Critical thinking
- Effective communication
- Adaptability and flexibility
- Attention to detail
- Teamwork and collaboration
Timeline
Senior Accounts Payable Specialist
DynaEnergetics US, Inc
06.2016 - 02.2026
Senior Accounts Payable Specialist
DistributionNow
06.2015 - 03.2016
Accounts Payable Clerk
Pacific Drilling Services, Inc
01.2012 - 06.2015
Accounts Payable Coordinator
Haldor Topsoe, Inc
08.2010 - 01.2012