Catherine Simmons Rohrstaff

Provide daily support and communication between sales and operations team resulting in an average annual revenue of $16M for the Aspen, CO destination

• Responsible for work schedules, program staff, event bookings, financial tracking in accounting programs, vendor communication and partnerships
• Onsite management during program events and activities
• Scout and research new venues, experiences and talent
• Streamlined contract staffing procedures and training

• Planned and managed all details of corporate incentive and meeting trips in the following RMC destinations: Aspen, CO, Vail/Beaver Creek, CO, Austin, TX, and Tahoe, CA with an annual revenue of $1M.
• Managed all direct communication with clients to meet specific needs and requests as well as offer expertise knowledge of my destinations.
• Managed all assigned program budgets, vendors, contracts, venues, site and activity selections, entertainment, creative décor, program accounting reconciliation, payables and receivables for each client program.
• Managed all program scheduling and staff training
• Developed and maintained relationships with external vendors and suppliers.

• Successfully contributed to the organization’s annual business planning and budget by identifying funding opportunities, potential donors, partners, sponsors and maintaining productive relationships with each.
• Produced successful fundraising events, raising $800K
• Worked closely with marketing and PR team to provide creative direction to promote the organization annually as well as event-based marketing.
• Provided periodical reports to governing board.
• Provided direction for creation of new custom database.
• A trained guide for blind skiers. Trained assistant skier with mono and sit-skiers on the ski mountain.
• Marathon and trail team member for annual fundraiser races nationally and internationally.

• Subcontracted part-time exclusively with RMC
• Organized and detail-oriented with a strong work ethic.
• Demonstrated respect, friendliness, and willingness to help wherever needed.
• Demonstrated strong organizational and time management skills while managing multiple projects.
• Managed daily program and event details at time of events
• Managed vas many as 20 vendors per program or event as well as multiple venues

• Managed daily accounting and banking for all receivables and assisted with monthly payables
• Tracked all monetary, in-kind a charitable donations
• Main contributor to assessing database needs, reporting and applications to move the organization forward and better coordinate with the financial, marketing and PR departments.
• Assisted with Challenge Aspen marathon team travel arrangements to international destinations for group sizes from 25-75
• Provided extensive assistance to all fund-raising event productions and projects

• Served as Executive Assistant to the President, Vice President and corporate partners/owners.
• Managed business correspondence, schedules, coordinated travel arrangements
• Prepared of all meeting documents and presentations
• Expanded office management included processing all payable and receivables, creating and managing operation budget, vendor contracts, human resource needs, purchasing office equipment and supplies.
• Worked directly with land planners and the Town of Snowmass Village council for approval and development of the following real estate developments in Snowmass Village, CO: The Divide, Horse Ranch, Two Creeks, The Pines, The Crossings, Mountain View and Base Village
• Assisted with extremely successful marketing projects and campaigns for real estate sales exceeding well over $100M