Catina Cummings
Orlando
Summary
To provide and increase my knowledge and skills in the various avenues of Budget/Finance Management, Procurement and Facilities Construction and Contract Management, Probation & Parole Management, Inmate Employment Assistance, Contractual Business Development, Customer Relations Support, Administration and Career Development, etc. with your department. Along with my combined education and work experience which will support my qualifications, skills, and experience as a excellent candidate.
Procurement specialist with strong background in supply chain management and vendor negotiations. Adept at driving cost savings, managing supplier relationships, and ensuring timely delivery of high-quality materials. Strong focus on team collaboration, adaptability to changing needs, and achieving results. Skills include contract management, strategic sourcing, and data analysis. Reliable and results-oriented professional committed to delivering excellence.
Overview
33
33
years of professional experience
1
1
Certification
Work History
Procurement Agent II/Procurement Agent I
Orange County Public Schools
Orlando, FL
08.2018 - Current
- Daily duties include budget and contract management, manage the competitive solicitation process, purchase order process, etc. Analyze and evaluate solicitation’s award response, pricing data, the scope of services and contract terms, as well as, ensure Office of Business of Opportunities approve minority contract language and contract’s modification to add subconsultants, staff changes, etc. Monitor minority vendor participation in the bid process.
- Administers and enforces contract performance to ensure strict compliance with contract terms and conditions. Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up. Manages procurement responsibilities involving contractual professional services, construction, commodities, and general services. Review contractual documents such as design schedules, scope of work, bid/proposal forms, and contractual agreement terms and conditions. Perform cost analysis to research and develop maximum competition of funds spending expenditures when conducting and providing adequate fairness and integrity. Advise, assist, and provide approval in the development of standard construction and contractual methods.
- Review, compile and enforce set of standard construction management and professional continuing services agreements. Ensure and conduct responsibility of contractual procedures to apply sufficient and maximum efficient control of contracts to comply with the laws and regulations of Federal, State, and County. Monitor and analyze procurement and contractual policy and procedures for departmental agency and support staff. Familiar and participation in pre and post award conferences for contractual construction services. Review contractual agreements to ensure adequate Board approval. Familiar with review process of insurance requirement, bid payment and bond procedure for contractual agreement to maintain compliance. Coordinate and forward specified contractual documents to legal review and risk management based on specified Federal, State, and County policies. Assist and train administrative staff and end users on procurement and facilities construction contracting procedures Familiar with soliciting market research data for sole source goods and/or services to procure more standardized products.
- Attend monthly “Doing Business” workshop with Office of Business and Opportunities Department. Determine and recommend responsible bidders and guidelines for awards and post-award contracting. Monitor vendor’s performance pertaining to solicitation extension/rebid, etc. related to Continuing Contracts Contractual services for minority expenditures. Familiar with contingency agreements and pre- construction contracts associated with prime contractor’s workforce compliance by utilizing minority subcontractors to meet minority contractual requirements of Continuing and Standard contract agreements. Review and manage contracts, the scope of work, agreements, amendments, work authorizations, change orders (construction change directive, guaranteed maximum price, and design change directive) associated with contract management, planning, real estate, architectural engineering and design services. Assist Budget and Fiscal with various accounting applications. Ensure timely award processing of request for proposals, formal bids, and request for quotations, etc.
- Initiate and process change orders for various agreements and amendments such as work authorizations, notice to proceed (NTP), owner direct purchase orders (ODP), design change directive (DCD), guaranteed maximum price (GMP), construction change directive (DCD), etc. Attend bid openings, vendor meetings, and tradeshows. Track and monitor contractual projects associated with minority subconsultants along with Office of Business and Opportunities report analysis. Coordinate decisions and initiate resolutions relating to bid protests.
- Monitor, edit, and process requisitions daily into purchase orders in the IBUY application according to district policies and procedures. Monitor approvals by management and budget supervisors upon release of purchase orders. Monitor and process monthly accounting reconciliations and purchase order close-outs reports/analysis. Communicate and maintain working relationships with schools, departments, management, and the public. Evaluate and provide expenditure reports for district budget tracking. Maintain various financial expenditures within Excel spreadsheet along with journal entries of allowance and/or deduction allocation cost. Analyze business processes and operations for district Construction Facilities and Maintenance. Collect, compile, and analyze data on procurement actions to review documents in preparation for Advisory Board Committee. Review and prepare contract documents for facilities construction, environmental compliance and real estate departments associated with planning, and design projects in Civil Engineering, Environmental, Surveying, and Geotechnical, Environmental, and Construction Material Testing services. Prepare and send contractual documents through DocuSign for authorized executed signatures between agency and firm. Release purchase order and distribute construction management contract documents to firm, facilities construction and design, real estate, and environmental compliance management. Process Budget closeout notifications within SAP and change orders. Ensure all documents are filed, scanned, and distributed per procurement and construction management procedures. Respond and resolve internal and external customers’ issues in a timely, accurate and courteous manner. Develop leadership and working relationship with Administrators, Procurement services, and Facilities Construction management of awareness to critical issues and incidents within the department.
- Tonya Page Batson 407-317-3700 x-2025340 - Yes to contact
Contract Administrator
Orange County Government
Orlando, FL
01.2017 - 08.2018
- Prepare equipment contracts, contract amendments/renewals, and delivery and change orders. Formulate standard contract terms and conditions, the scope of work, and bid packages/forms. Prepare Requests for Proposal for Professionals services and Invitations for Bid to qualified, certified and non-certified minority businesses, and MBE contractors. Familiar with pre-bids and posting bid awards. Respond to citizen and contractor’s issues and complaints. Coordinate meetings with the contractor to discuss deficiencies, citizen complaints, etc. Familiar with title/property search, permitting, and Geographic Information System (GIS). Attend conferences and tradeshows. Coordinate internal resources such as budget expenditures for various contractual professional projects (commodities of term services and professional services). Perform daily duties such as budget management, contract administration and approval of invoices. Maintain financial records on various contracts’ expenditures, insurance, and bid bonds, etc.
- Monitor contractor’s scheduled projects for completion, issues, etc. (Duke Energy, OUC, Davey Tree, etc.). Generate open delivery order report and input contract information into IOM concerning the total of the delivery order, location of service, delivery order, and invoice number. Track budget allocations and analyze project status. Research payment information(invoice) and delivery order balance in Advantage. Review, approve and process invoices to Fiscal. Evaluate proposals and scope of the project to select qualified subcontractors. Initiate and coordinate solicitation, award of government contracts. Evaluate proposals for contract compliance and price reasonableness. Generate and release delivery orders along with weekly progress reports on workload and performance. Create and maintain project documentation for project schedules, meetings, inspections, and project closeouts. Oversee work order requests to ensure projects are completed as scheduled. Maintain equipment purchases and multi-million-dollar contracts such as Construction, Electrical, HVAC equipment and supplies, Heavy Equipment, Plumbing, Right Of Way Mowing, Landscaping, Tree Trimming, Barricades Rentals, Pressure Cleaning and Painting, and Screenwall repairs. Attend meetings to discuss project allocation approvals, resolve issues/complaints, and review new developments, requirements, and policies for scheduled projects. Analyze and negotiate current contracts to determine terms and conditions as well as MBE participation of subcontractors. Develop and maintain a database of small business, certified and non-certified minority contractors. Coordinate and track contract notifications to ensure receipt of documents for MBE firms. Perform market research for contract renewals, issue Unsatisfactory Vendor Service Report, and administers all Procurement documents associated with rebids. Review, approve and process invoices to Fiscal. Operation of the following programs: Kronos, Web Focus, Advantage, ArcGIS (ArcMap) and Orange County Vendor Service Center.
- Dale Mudrak 321-201-8749 - Yes to contact
Employment Probation & Parole Specialist
Florida Department of Corrections
Orlando, FL
12.2015 - 01.2017
- Active role as representative liaison for the department involves understanding professional community development of educational practices and theories. Interact and coordinate one-on-one and group sessions with offenders, who are on community supervision seeking employment and adult education skills training. Provide resources such as free resume writing, job techniques and websites, job fairs and teach career and technical skills class for adult education. Knowledge and ability for planning and decision-making strategies towards developing job partnership with many local agencies, educational/vocational schools and career centers to hire individuals with criminal backgrounds. Utilize Correctional database to reference offender’s visits and employment status. Maintain a vendor job listing that will hire individuals with criminal backgrounds. Ability to work and communicate efficiently to establish and build partnerships with various agencies (Public, Non- profit, Private, etc.) to share resources for individuals with intensive needs (literacy, homeless, free tuition trade careers, etc.). Coordinate job fairs and attend County’s committee meetings concerning Re-entry and Employment programs associated with County’s Jails and State Correctional Facilities. Implement policies and procedures of The Florida Criminal Justice System. Coordinate and teach Re-entry Orientation classes at the County’s Jails and State Correctional Facilities. Attend local job fairs to network with various companies concerning hiring policy related to criminal background procedures.
- Coleen Brady 407-697-7975 - Yes to contact
Purchasing Specialist
Florida Department of Corrections
Orlando, FL
01.2008 - 12.2015
- Familiar with Florida Statutes 287.057 and Administrative Code 60-A. Implement rules, regulations, policies, and procedures relating to the procurement process on a daily basis. Acquire commodities and contractual services through request for proposal, single source, and exempt methods of procurement. Coordinate various equipment lease agreements (Construction, heavy equipment, MOT, copier, etc.) and purchase of IT equipment/software. Create and manage requisitions, change orders, and renewal of various blanket purchase orders. Provide support and guidance to end-users on procurement’s policy and procedure, etc. Reconcile procurement card transactions through Flair (Florida Accounting System). Coordinate monthly procurement card audits.
- Oversee budget expenditures for maintenance and construction projects. Process Fixed Capital Outlay Cost requisitions. Compile monthly minority expenditure reports and spreadsheets/ledgers. Log and track cost allocations for various projects. Assist with major maintenance and construction projects. Determine the best practice of procurement cost analysis.
- Assist with bid openings and posting awards on the vendor bid system. Maintain the MBE vendor bid list. Supervise/monitor and schedule workload of 2-3 employees. Review and submit employee’s performance evaluation. Coordinate daily assignments utilizing a software program similar to Maximo. Act as Regional Liaison for assisting vendors with certification and My-Florida State registration. Coordinate in-house training (My-Florida - Ariba- State of Florida Procurement system). Correspond with Budget on invoicing and pricing discrepancies and audits. Organize and maintain procurement records/surplus, archives, and bid lists.
- Provide effective communication and working relationship with staff and vendors. Supervise employee’s work performance, attendance, and provide training. Assist and back-up management as well as other supervisory duties. Participate and assist with the interviewing process. Assist with supervisory strategic planning and major decisions. Evaluate and recommend awards of statewide term contracts for a variety of commodities and services. Analyze and initiate input on the administration of procurement and contractual services. Perform other related supervisory duties, as backup to Purchasing Analyst and Purchasing Manager.
- Brian Ferrier 407-246-3632/Arelis Arendt 407-325-0681 - Yes to contact
Purchasing Agent III
Florida Department of Corrections
Orlando, FL
03.2004 - 01.2008
- Meet with sales representatives about product/service performance. Coordinate employee's moves. Interact and provide support services to field staff.
- Review requisitions for appropriate budgetary funding codes, etc. Process requisitions via procurement card or purchase orders. Reconcile procurement card transactions through Flair (Florida Accounting System). Purchase adequate commodities and services required for daily operation for a correctional facility. Obtain quotes and compile monthly requisition reports. Perform monthly procurement card audits against reconciliation reports. Process travel expenditures.
- Back-up and assist Purchasing Specialist with various Construction projects. Act as a liaison for various departmental offices as well as other supervisory duties.
- Arelis Arendt 407-325-0681 - Yes to contact
Purchasing Agent I
Florida Department of Corrections
Orlando, FL
07.1999 - 03.2004
- Process invoices to the Budget department. Process grant-funded requisitions. Prepare and process orders as well as change orders. Maintain the supply room. Analyze and generate monthly procurement and expenditure reports. Communicate effectively with vendors regarding delivery issues and defective items as well as inadequate service. Maintain vendor profile. Coordinate equipment repairs.
- Arelis Arendt 407-325-0681 - Yes to contact
Fiscal Assistant I
Florida Department of Corrections
Orlando, FL
03.1998 - 07.1999
- Process court-ordered payment (cops) checks. Verify and reconcile bank deposits and payment logs. Maintain pending and completed files of deposits. Input report codes into corrections data system for daily disbursement. Void out dated vouchers and checks. Reprint disbursement checks through the check printer. Familiar with processing travel reimbursement vouchers.
- Joe Kielbasa 407-245-0701/Shirley Crawford 407-325-9368 - Yes to contact
Purchasing Technician
Florida Department of Corrections
Orlando, FL
07.1995 - 03.1998
- Copy and distribute contract changes. Distribute incoming mail. Assist with bid openings. Assist Purchasing Director with requisitions. Maintain vendor mailing list. Other administrative duties.
- Arelis Arendt 407-325-0681 - Yes to contact
Data Processing Operator
Florida Department of Corrections
Orlando, FL
12.1994 - 07.1995
- Transcribe legal documents. Maintain and insure the confidentiality of offender's records. Research, file and complete investigations of inmate’s records on a daily basis. Post cost of supervision and defenders' restitution payments.
- Marsha Watson 407-325-3510 - Yes to contact
Customer service Manager/Cashier
Winn Dixie
Orlando, FL
08.1993 - 12.1994
- Supervise 6-10 employees, cashiers and baggers, on work performance and customer service. Respond and assist in solving customer's complaints. Assist customer with location of items and prices. Process checks, money orders, and cash transactions.
- Steve Vickers 407-275-5282 - Yes to contact
Education
BA - Business Administration
Valencia College
Orlando, FL12-2020
AA - Business Administration
South Florida Community College
Avon Park, FL06-1994
Skills
- Problem solving
- Teamwork
- Experience with Contract and Finance/Budget reporting - 1999 to current Office Administration - 1999 to current
- Detail Oriented - 1999 to current
- 20 plus years of experience and capability of scanning, copying, typing, emailing, filing, record data management and retention, detail oriented
- SAP - 2018 to current
- I-buy - 2018 to current
- DocuSign - 2018 to current
- Microsoft Teams - 2018 to current
- VPN - 2018 to current
- WebEx - 2018 to current
- Google Drive - 2018 to current Advantage - 2016 to 2018
- Florida Accounting System - 1998 to 2015 Geographic Information System (GIS) - 2016 to 2018
- Experience with Microsoft Office 365 - 2000 to current
- Advanced knowledge of Microsoft Office Suite - Word, Internet, Excel, PowerPoint, Outlook, etc - 1999 to current
Certification
- Customer Service Manager/Winn-Dixie/August 1993 – December 1994 Supervise 6- 8 employees on work performance and customer service; Respond and assist in solving customer’s complaints; Process various financial expenditure transactions (cash handling, checks, money orders, etc.)
- Purchasing Specialist/State of Florida Corrections/ December 2011-2015; Purchasing Agent III/State of Florida Corrections/January 2007-2008
- Supervise 3-5 employees on work performance and team building; assist with difficult assignments and workload
- Specialization Certificate in Construction Procurement/ May 2023/NIGP
- Business Specialist Certificate/ April 2019/ Valencia State College
- Operations Support and Services Certificate/ December 2019/ Valencia State College
- Foundations of Strategy and Policy/December 2024/NIGP
- Public Purchasing Certificate/May 2006/NIGP
Timeline
Procurement Agent II/Procurement Agent I
Orange County Public Schools
08.2018 - Current
Contract Administrator
Orange County Government
01.2017 - 08.2018
Employment Probation & Parole Specialist
Florida Department of Corrections
12.2015 - 01.2017
Purchasing Specialist
Florida Department of Corrections
01.2008 - 12.2015
Purchasing Agent III
Florida Department of Corrections
03.2004 - 01.2008
Purchasing Agent I
Florida Department of Corrections
07.1999 - 03.2004
Fiscal Assistant I
Florida Department of Corrections
03.1998 - 07.1999
Purchasing Technician
Florida Department of Corrections
07.1995 - 03.1998
Data Processing Operator
Florida Department of Corrections
12.1994 - 07.1995
Customer service Manager/Cashier
Winn Dixie
08.1993 - 12.1994
AA - Business Administration
South Florida Community College
BA - Business Administration
Valencia College