Celina Ayala
Oxnard,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
18
18
years of professional experience
1
1
Language
Work History
Executive Assistant
Whitham Group Executive Search
Thousand Oaks, CA
06.2012 - 12.2023
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Improved office efficiency by implementing new filing systems and document management processes.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Executive Assistant
Ayala Consulting
San Francisco, CA
06.2006 - 06.2012
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
Education
Associate of Arts - Business Administration
Santa Barbara City College
Santa Barbara, CA06.1993
Skills
- Report Writing
- Scheduling
- Expense Reporting
- Office Management
- Invoice Processing
- Social Media Management
- Database Management
- Presentation Development
- Administrative Support
- Technical Support
- Quality Control
- Business Administration
- Staff Management
- Customer Service
Languages
Spanish
Full Professional
Timeline
Executive Assistant
Whitham Group Executive Search
06.2012 - 12.2023
Executive Assistant
Ayala Consulting
06.2006 - 06.2012
Associate of Arts - Business Administration
Santa Barbara City College