Celine Mazloum
Irvine,CA
Summary
I am a highly experienced and detail-oriented Executive Administrative Assistant with 7 years of providing top-tier support to senior executives in fast-paced environments. I specialize in organizing complex calendars, coordinating travel, managing high-demand office tasks, handling confidential documentation, and preparing presentations. My ability to streamline smooth operations, improve team goal coordination, and ensure the smooth execution of daily tasks has been key to my success while prioritizing a healthy worklife balance. I thrive in dynamic settings and am eager to advance my career in new endeavors that foster growth and allow my skills to truly shine.
Overview
11
11
years of professional experience
Work History
Executive Administrative Assistant
CA Kitchens Floors & Baths
Anaheim, CA
07.2023 - 01.2025
- Executive and administrative support and point of contact for CEO and COO
- Assist with heavy scheduling, calendar coordination, and preparation of internal and international meetings with consideration of multiple time zones
- Set up conference rooms for meetings or video conference calls utilizing various systems
- Attend and take notes of key information and priorities during meetings
- Arrange travel for for company CEO and clientele (includes flights, hotels, conferences, organized and detailed itinerary, and priority meetings for travel days)
- Prepare, proofread, and organize appropriate documentation and presentations for meetings
- Organize company booths at domestic and global conventions and expositions (including company cards, badges, material delivery, booth set up, and powerpoint presentation)
- Coordinate daily schedules for ongoing projects for all contractors, engineers, plumbing, and clientele
- Directly communicate and organize inspections for ongoing job sites with local city offices
- Organize daily reports for clients regarding ongoing projects (job progress, upcoming scheduling for inspections, and installations)
- Manage expense reports for company expenses, domestic travel, and International travel
Research Coordinator I & Data Manager
USC Norris Comprehensive Cancer Center
Los Angeles, CA
06.2021 - 07.2023
- Involved in clinical research that focuses on centralized units that oversee the clinical research infrastructure and assist investigators in their conduct of clinical trials and translational research projects
- Ensure the quality and accuracy of data captured during Phase I oncology clinical trials
- Ensure all patient data is reported in a timely fashion while adhering to heavy study data cut deadlines
- Review patient and clientele hospital and pharmaceutical study pertaining consent forms
- Collect and thoroughly document patient adverse events to serious adverse events
- Adheres and compliant to NCI, FDA, and pharmaceutical protocols
- Reviews all Clinical Investigations Support Oce (CISO) in-house protocols
- Work collaboratively with physicians, patients, peers, data managers, and other hospital personnel
Internship
Children's Hospital of Orange County.
Orange, CA
10.2020 - 09.2021
- Pediatric Surgery Student Intern for Dr
- David Gibbs, Division Chief of Pediatric Surgery and Director of Trauma Services at CHOC Hospital
- Assist in the completion of CHOC's annual trauma report
- Assist in pediatric surgery research which include surgery journal entries, organization and review of article medical terminology, and case study research articles for PubMed submissions
Administrative Assistant
CA Kitchens Floors & Baths Inc.
Anaheim, CA
06.2014 - 03.2020
- Executive and administrative support and point of contact for CEO and COO
- Assist with heavy scheduling, calendar coordination, and preparation of internal and international meetings with consideration of multiple time zones
- Set up conference rooms for meetings or video conference calls utilizing various systems
- Attend and take notes of key information and priorities during meetings
- Arrange travel for for company CEO and clientele (includes flights, hotels, conferences, organized and detailed itinerary, and priority meetings for travel days)
- Prepare, proofread, and organize appropriate documentation and presentations for meetings
- Organize company booths at domestic and global conventions and expositions (including company cards, badges, material delivery, booth set up, and powerpoint presentation)
- Coordinate daily schedules for ongoing projects for all contractors, engineers, plumbing, and clientele
- Directly communicate and organize inspections for ongoing job sites with local city offices
- Organize daily reports for clients regarding ongoing projects (job progress, upcoming scheduling for inspections, and installations)
- Manage expense reports for company expenses, domestic travel, and International travel
Education
Bachelor of Science - Applied Human Physiology
Chapman University
Orange, CA06-2021
Minor - Business Administration and Economics
Chapman University
Orange, CA06-2021
Skills
- High-level executive and administrative support
- Organized and proactive calendar management, and scheduling
- Enhance daily operations and office management
- Skilled planner, coordinator, and communicator
- Strategic system implementation
- Workflow enhancement with a work-life balance priority
- Information confidentiality
- Travel coordination
- Event coordination
- Documentation and reporting
- Root-cause analysis
- Team collaboration
- Logical reasoning
- Time management
Timeline
Executive Administrative Assistant
CA Kitchens Floors & Baths
07.2023 - 01.2025
Research Coordinator I & Data Manager
USC Norris Comprehensive Cancer Center
06.2021 - 07.2023
Internship
Children's Hospital of Orange County.
10.2020 - 09.2021
Administrative Assistant
CA Kitchens Floors & Baths Inc.
06.2014 - 03.2020
Bachelor of Science - Applied Human Physiology
Chapman University
Minor - Business Administration and Economics
Chapman University
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