Chalene DeGarmo
Richeyville,PA
Summary
Dedicated professional with a multifaceted of experience, highly driven with a strong understanding of business, extensive knowledge of maintaining organized financial records with a strong ability to problem solve, excellent communication skills.
Overview
21
21
years of professional experience
Work History
Accounts Payable Administrator
Alumicore LLC
Monessen, Pennsylvania
10.2025 - Current
- Processed vendor invoices for timely payment and accurate record-keeping.
- Assisted in reconciling vendor statements to resolve discrepancies promptly.
- Communicated with vendors regarding invoice inquiries and payment status updates.
- Utilized accounting software to enter transactions and track expenditures accurately.
- Collaborated with internal teams to streamline approval processes for payments.
- Supported month-end closing process by ensuring all AP activities are completed accurately within deadlines.
- Researched invoice discrepancies and resolved billing issues with suppliers and vendors.
- Maintained accurate records of all accounts payable activities in the accounting system.
- Coded invoices with correct general ledger codes in accordance with standard procedures.
- Processed employee expense reports for reimbursement in compliance with corporate policies.
- Prepared vendor payments via check, wire transfer or ACH payment methods.
- Provided administrative support such as filing, scanning and photocopying documents related to Accounts Payable Department operations.
- Performed other duties as assigned by management or senior accounting staff.
- Entered purchasing data into company systems, including packing lists, and purchase orders.
- Generated weekly aged accounts payable report to analyze open balances due from vendors and suppliers.
Owner/Operator
Cleaning 101
Richeyville, Pennsylvania
03.2021 - Current
- Managed daily cleaning operations for various residential clients.
- Developed cleaning schedules tailored to client needs and preferences.
- Maintained inventory of cleaning supplies and equipment for efficient operations.
- Communicated effectively with clients to address concerns and feedback promptly.
- Established long-term relationships with customers by promoting great service and engagement skills and quickly resolving issues.
- Negotiated contracts with clients for products or services rendered by the company.
- Monitored financial performance of the business on a weekly basis to ensure fiscal responsibility.
- Set pricing structures according to market analytics and emerging trends.
Distribution Center Business Manager Assistant
Abarta Coca-Cola Beverages
Houston, Pennsylvania
07.2018 - 01.2021
- Processed timesheets and reconciled for payroll
- Addressed customer questions and concerns regarding products and services.
- Created comprehensive onboarding processes and activities to acclimate new hires.
- Collaborated and built trust within organization and with customers, meeting or exceeding expectations.
- Handled invoices/credits
- Put together coupon orders for the sales team.
- Handled donations from receiving request, getting approval and processing.
- Ran all necessary and required reports on a daily, weekly, monthly and yearly basis.
- Covered the front office answering multi line phone, handling mail and greeting people in a professional manner.
- Organized 2 fundraising events a year; Breast Cancer Awareness and Toys for Tots which included fill a truck.
Tax Preparer
Liberty Tax Service
Washington, PA
01.2018 - 06.2018
- Prepared individual and business tax returns using tax preparation software.
- Reviewed client financial documents for accuracy and completeness.
- Maintained confidentiality of sensitive client information throughout all interactions.
- Filed electronically through approved software programs.
- Maintained accurate records of all client transactions and filings.
- Assisted customers with any questions they had about their taxes or filing status.
- Prepared and reviewed tax returns for individuals and business'.
Administrative Assistant
Nicolella Roofing
Washington, Pennsylvania
04.2011 - 03.2012
- Managed office communications and correspondence for roofing project inquiries.
- Organized scheduling and appointments for project meetings and site visits.
- Coordinated with contractors to ensure timely delivery of materials and services.
- Developed filing systems to enhance document retrieval and organization efficiency.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
Office Manager
Camden Supply Co
Washington, Pennsylvania
10.2004 - 11.2011
- Coordinated schedules and meetings for team members and management.
- Oversaw inventory management and ordered supplies as needed.
- Developed and implemented office procedures to enhance efficiency.
- Maintained accurate records of office expenses and budgets.
- Maintained filing system for records, correspondence and other documents.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed office inventory and placed new supply orders.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Coded and entered daily invoices with in-house accounting software.
- Organized company events including holiday parties, team building activities .
- Coordinated meetings, conferences, travel arrangements and department activities.
Education
High School Diploma -
McGuffey High School
Claysville, PA06-1991
Some College (No Degree) - Business Administration
Penn Commercial Business School
Washington, PASkills
- Invoice processing
- Vendor communication
- Expense reporting
- Financial record-keeping
- Invoice reconciliation
- Accounting software
- Attention to detail
- Effective communication
- QuickBooks proficiency
- Invoice coding
- Time management
- Bank reconciliation
- Microsoft office proficiency
- Check preparation
- Purchase order management
- Quickbooks
- 1099 preparation
- Data entry
- Payroll administration
- Google sheets
- Attention to detail
- Personal assistant experience
- Expense reports
References
References available upon request.
Timeline
Accounts Payable Administrator
Alumicore LLC
10.2025 - Current
Owner/Operator
Cleaning 101
03.2021 - Current
Distribution Center Business Manager Assistant
Abarta Coca-Cola Beverages
07.2018 - 01.2021
Tax Preparer
Liberty Tax Service
01.2018 - 06.2018
Administrative Assistant
Nicolella Roofing
04.2011 - 03.2012
Office Manager
Camden Supply Co
10.2004 - 11.2011
High School Diploma -
McGuffey High School
Some College (No Degree) - Business Administration
Penn Commercial Business School