Charlotte D. Okegawa
Anchorage,AK
Summary
Organized administrative professional with experience maintaining accurate records, handling confidential information, reconciling financial transactions, and supporting daily office operations. Strong background in data entry, document tracking, vendor coordination, schedule support, and maintaining organized files. Experienced using Excel, POS systems, and database tools to ensure accuracy and efficiency. Known for strong attention to detail, reliability, and professional communication while supporting team operations and compliance with workplace procedures.
Overview
20
20
years of professional experience
Work History
Gallery Coordinator
Ch’k’iqadi Gallery
- Coordinate daily operations, ensuring efficient workflows and excellent customer experience.
- Process and reconcile financial transactions using Square POS; balance cash drawers and prepare daily sales reports.
- Maintain accurate financial, inventory, and consignment records to support compliance and audit readiness.
- Assist with payroll support including timesheets, scheduling coordination, and attendance tracking.
- Support employee onboarding, training coordination, and performance documentation.
- Maintain vendor records, purchase orders, invoices, and agreements to ensure financial accuracy.
- Monitor inventory levels, coordinate ordering and shipping, and track merchandise and artwork records.
- Provide professional communication via phone and in person while maintaining confidentiality.
- Support recruitment coordination, administrative tasks, and operational projects.
Vault Teller
GREAT NORTHERN CANNABIS
- Managed secure cash handling and reconciliation processes with high accuracy and accountability
- Verified and balanced multiple daily till deposits and maintained detailed transaction records
- Maintained Excel spreadsheets to track vault balances and financial activity
- Processed vendor payments and maintained confidentiality of financial data
- Ensured compliance with company cash handling and security procedures
Member Assistance Representative – Collections
Credit Union 1
03.2015 - 05.2018
- Managed delinquent accounts and negotiated repayment plans in compliance with financial regulations
- Maintained accurate records, documentation, and account updates in internal systems
- Reviewed account discrepancies and processed payments to maintain accurate balances
- Communicated professionally with members, attorneys, and internal departments
- Prepared reports, legal documentation, and account recommendations for charge-off or repossession
- Completed loan applications, payment processing, and account research
- Maintained strict confidentiality of financial and personal information
Infant Teacher
Imagination Station Daycare & Preschool
12.2014 - 03.2015
- Maintained accurate records and documentation of daily activities and developmental progress
- Managed schedules, routines, and compliance with safety standards
- Communicated professionally with parents regarding progress and needs
- Demonstrated strong organization, multitasking, and attention to detail
Front Lead Manager / Lead Cashier
Dianne’s Restaurant & Catering
03.2004 - 06.2013
- Supervised front-end staff and coordinated daily operations in a fast-paced environment
- Managed cash handling, daily sales reporting, and accounts receivable transactions
- Processed billing and maintained financial documentation for catering orders
- Trained new employees and ensured adherence to company procedures
- Coordinated customer orders and maintained high service standards
Jewelry Counter Manager
K-Mart
01.1998 - 01.1999
- Managed inventory tracking, ordering, and merchandising displays
- Processed sales transactions and maintained accurate financial records
- Provided excellent customer service and maintained organized sales area
Education
HIGH SCHOOL -
Douglas High School
06-1999
Skills
- Artist relations
- Social media marketing
- Art handling
- Curatorial expertise
Timeline
Member Assistance Representative – Collections
Credit Union 1
03.2015 - 05.2018
Infant Teacher
Imagination Station Daycare & Preschool
12.2014 - 03.2015
Front Lead Manager / Lead Cashier
Dianne’s Restaurant & Catering
03.2004 - 06.2013
Jewelry Counter Manager
K-Mart
01.1998 - 01.1999
Gallery Coordinator
Ch’k’iqadi Gallery
Vault Teller
GREAT NORTHERN CANNABIS
HIGH SCHOOL -
Douglas High School