Chelsea Guillory

• Serves as program manager for contracts assigned by Executive Director.
• Establishes, implements, and revises (as necessary) the programs’ standards and guidelines.
• Ensures program compliance to Federal and State regulations.
• Conducts programmatic reviews of school system grant applications, for example High Cost Services grant and IDEA grant, for funding.
• Develop a communications strategy that encompasses initiatives across the division.
• Assists in all aspects of administrative program support functions, as well as federal and state program operations required for compliance within agency, state, and federal requirements.
• Establishes procedures, timelines, and processes for updating and managing contracts and grants across the office.
• Leads the fiscal management for the Division of Diverse Learners
• Prepares and tracks professional services contracts for the division such as supply orders, purchase of services and deliverables based on grants and/or contractual agreements
• Provide expert support to strategic initiatives across the agency that intersect with responsibilities.
• Processes all procurement and purchasing transactions for the division
• Timely enters contracts and purchase orders into Metastorm, LaGov, and ProAct, and tracks through completion
• Updates the Executive Director, Office Deputy (chief of staff), and program implementation administrators of any issues in a timely manner
• Coordinates the procurement processes including but not limited to Requests for Proposals, Requests for Applications, etc.
• Develops and leads an onboarding process for new employees.
• Attends division team meetings and leads administrative portion, providing necessary updates and guidance to team members.
• Reviews and tracks budgets and amendments submitted to Fiscal Operations.
• Maintains knowledge of agency and division policies, programs, federal and state regulations.
• Supports the division’s efforts to fully budget and effectively manage the $26M IDEA Part B state-level budget.

• Led the fiscal management of the Child Care Assistance Program and Edlink
• Coordinated with other Early Childhood Department Administrators in the submission of required Federal reports to regulatory agencies within timelines
• Drafted correspondence and reports to sub-recipients and contractors, Federal program agencies and auditors as related to all program administered by the CCAP
• Developed and implemented internal policies and procedures to ensure a smooth workflow
• Prepared approximately 75 responses daily, correspondence on complex and sensitive matters such as program administration, human resource issues, etc.
• Assisted in all aspects of division operations management and federal and state program operations required for compliance with Agency, State, and Federal requirements
• Maintained knowledge of Division policies, programs, and federal and state regulations
• Processed all procurement and purchasing transactions for the Division
• Prepared and tracked professional services contracts for the Division
• Hosted trainings, webinars, conference calls and other trainings

Clinic Completed: Mediation

• Honors Included: Dean’s List, President’s List, TOPS Performance Award Scholarship
• GPA: Overall GPA: 3.25/Major GPA: 3.75
• Member of Alpha Kappa Alpha Sorority, Inc.