Administrative Services Manager
Omnia Healthcare Group
09.2023 - Current
Hi, I’m
Christine Aragon
Executive Assistant
Niles,IL
Timeline
Executive Assistant to CEO
Omnia Healthcare Group
01.2023 - 09.2023
Executive Assistant to CEO and Chairman
Ignite Medical Resorts
02.2020 - 12.2022
Office Manager//Administrative Assistant
Diagnostic Psychiatry
07.2013 - 02.2021
Legal Secretary
Gardner, Carton & Douglas (now Drinker Biddle)
02.1990 - 01.2000
DePaul University
Bachelor of Arts from Psychology
09.1988 - 05.2005
Work History
Omnia Healthcare GroupLincolnwood, IL
Administrative Services Manager
09.2023 - Current
Job overview
- Managed administrative assistants and receptionist
- Managed the office, including ordering equipment and supplies, and scheduling repairs
- Continued to support CFO, General Counsel, SVP of Operations and President of 12 Omnia facilities as their executive assistant
Omnia Healthcare GroupLincolnwood, IL
Executive Assistant to CEO
01.2023 - 09.2023
Job overview
- Worked closely with executive team including CEO, CFO, in-house General Counsel, and SVP of HR on a wide range of projects
- Managed Outlook appointment calendars and Excel tracking spreadsheets; scheduled and prepared for meetings
- Registered for conferences and coordinate travel; tracked CLE hours
- Organized and planned company functions and activities with a strong focus on employee engagement/company culture
- Provided new hire onboarding, orientations and support
- Supported the development, improvement and implementation of office policies and procedures
- Managed fleet of vehicles
- Drafted and proofed Word documents and Outlook emails, created and maintained master lists; prepared expense reports
- Handled matters with utmost discretion and confidentiality; acted as liaison between executives and staff members
Ignite Medical ResortsPark Ridge, IL
Executive Assistant to CEO and Chairman
02.2020 - 12.2022
Job overview
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduled meetings and appointments and coordinated travel arrangements; traveled out-of-state as needed
- Organized and coordinated company retreat
- Tracked expenses, provided receipts and coded for billing
- Prepared documents, reports, and presentations
- Updated spreadsheets and databases to track, analyze, and report on various areas of the business
- Facilitated training and onboarding for incoming office staff
- Supported business and hospitality needs during meetings and company events
- Attended meetings and transcribed minutes
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Handled logistics, catering, agendas and travel arrangements for out-of-state executive retreat
Diagnostic PsychiatrySkokie, IL
Office Manager//Administrative Assistant
07.2013 - 02.2021
Job overview
- Transcribed, formatted, proofread and edited lengthy neuropsychological evaluations; conducted internet research; reconciled billing; prepared invoices and tracked payments
- Organized office and maintained equipment and supplies
- Scheduled appointments; greeted patients; administered pre-employment psychological assessments
- Maintained up-to-date files and ensured HIPAA confidentiality
- Participated in projects such as website design, marketing, IT purchases and hiring.
Gardner, Carton & Douglas (now Drinker Biddle)Chicago, IL
Legal Secretary
02.1990 - 01.2000
Job overview
- Supported one Partner and one Associate in Intellectual Property Dept for two years; supported the Litigation Dept Managing Partner for 8 years
- Transcribed, created, revised, formatted, and proofread lengthy legal documents, correspondence, spreadsheets and presentations; redlined documents; processed billing and expense reports.
- Entered attorney timesheets; answered phones, made travel arrangements, scheduled meetings; kept business and personal calendars; organized and maintained client files; trained new employees; planned major events
Overview
34
years of professional experience
17
years of post-secondary education
Education
DePaul UniversityChicago, IL
Bachelor of Arts from Psychology
09.1988 - 05.2005
Skills
Proficient in Word, Excel, and Power Point; User of Divvy Expense Tracking and Fleetio for fleet management
Summary
Office Manager and Executive Assistant focused on teamwork, professionalism, creativity, and efficiency. Highly dependable, ethical, detail-oriented and reliable.
Work Preference
Work Type
Full TimeWork Location
On-SiteHybridRemoteImportant To Me
Company CultureHealthcare benefits401k matchPaid time offStock Options / Equity / Profit SharingPersonal development programsSimilar Profiles
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