Christine Guibord
Basking Ridge,NJ
Summary
Enthusiastic, hardworking, focused and passionate professional with strong organizational skills seeking a position that offers professional challenges utilizing interpersonal, analytical, and problem-solving skills. Expertise in identifying and resolving problems. Adept at providing administrative and logistical support for various projects, programs and initiatives. Motivated and resourceful with history of working effectively with teachers, administrators, students, parents, IT staff, developers, lawyers, and high level executives.. Knowledgeable about school system policies, educational principles, start-up companies, legal processes and administrative support needs. Success handling budgets, tracking expenses, drafting reports. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy. Ready to help a team achieve company goals.
Overview
20
20
years of professional experience
Work History
School Secretary
BERNARDS TOWNSHIP SCHOOL DISTRICT
01.2017 - Current
- Manages all aspects of daily operations of the main office at Oak Street Elementary School by supporting the Principal and Assistant Principal
- Oversees financial management of the main office including assisting with the school budget preparation
- Determines which items can be purchased from purchase order requests
- Provides budget status reports and detailed transaction reports to administration
- Collaborates with IT Director to determine school technology needs and budget
- Devises and implements new procedures and utilizes technology to improve consistency and efficiency of administrative processes
- Processes requests for use of school facilities with ML Schedules software
- Troubleshoots technology issues
- Manages and troubleshoots problems with student database, Genesis
- Trains staff to use student database and oversees information in database
- Trains and assists staff members with the use of Google Suite
- Prepares reports including school attendance and enrollment reports for the Board office
- Develops reports that project school enrollment for the following year utilizing spreadsheets
- Manages school communication including development and distribution of weekly parent newsletter, special notifications, and dissemination of policies and procedures utilizing a variety of platforms
- Works with new incoming families including families of incoming kindergarten students
- Responds to parents' questions regarding enrollment
- Prepares materials for new families entering the school throughout the year in collaboration with school counselor
- Maintains confidential student files and provides transcripts as requested
- Assists with compiling and organizing confidential documents for student 504 plan process and child study team referrals
- Provides security measures for the school by greeting visitors to the main office
- Updates school Crisis Manual annually.
Billing Specialist and Office Manager
LAWYER.COM
01.2013 - 01.2017
- Streamlined and implemented new systems and processes to ensure ideal allocation of capital within company
- Collaborated with CEO and Vice President directly to implement efficient, cost-reducing systems
- Devised and executed commission tracking systems; single-handedly calculated Sales Team commission for multiple years
- These systems enabled staff to build Sales Team and customize incentives
- Provided a roadmap for team members to motivate sales efforts
- Automated processes within Excel in partnership with tech team
- Managed and reworked design and functional issues to streamline processes
- Oversaw accounting for most company activity, including but not limited to commission, customer tracking, A/P, refunds, credit card and skipped payments, retroactive net sales A/R analysis, and intensive raw data analysis from payment platform, Stripe
- Processed QuickBooks entries and handled bank deposits
- Prepared and processed expense reports
- Supervised Financial Analyst and Data Analyst
- Interviewed staff members and conducted performance evaluation for a staff member
- Participated in interview process for all other staff members
- Collaborated cross functionally with Technology Team and CEO to develop processes to improve technical processes and procedures
- Liaised between staff to oversee/analyze processes and ensure completion
- Collaborated with sales team to improve overlapping processes for efficiency and accuracy
- Handled H1B initial application process, renewal, and PERM application processes for non-citizen employees by overseeing recruitment
- Worked directly with technology team to automate and improve collection process
- Created, implemented, and independently managed payment collections process resulting in collection of 80% of lost revenue due to credit card processing errors in 6 months; worked with sales team regarding strategies to bring customer accounts current; prepared daily report of collections status and cash balance
- Managed inventory of office supplies; purchased office supplies as needed
- Maintained all files including HR files
- Assisted with processing HR forms for new and terminated employees
- Worked with software including Excel, VLOOKUP on Google sheets, and RingCentral VoIP
- Prepared and maintained instruction manuals for parent company support email inboxes; trained staff on the process.
Paraprofessional
CELEBRATE THE CHILDREN SCHOOL
01.2010 - 01.2013
Volunteer/Assistant
INTENSIVE THERAPEUTICS
01.2009 - 01.2010
Legal Assistant
MANATT, PHELPS & PHILLIPS, LLP
01.2006 - 01.2009
Paralegal
WECHSLER & COHEN, LLP
01.2005 - 01.2006
Education
Bachelor of Science - Applied Psychology
Ithaca College
Ithaca, NYSkills
- Communication
- Attention to Detail
- Developing processes and procedures
- Teamwork
- Creative Problem Solving
- Analytical
- Critical Thinking
- Adaptability
- Writing
- Listening
- Budgeting
- Computer Skills
- Self-Motivation
- Organization
- Management
- Relationship Building between departments
Technologyskills
- MS Word
- MS Excel
- MS PowerPoint
- MS Publisher
- MS Access
- Google Docs
- Google Sheets
- Google Slides
- Google Forms
- Google Classroom
- Gmail
- Ability to effectively navigate database software
- Canva
Timeline
School Secretary
BERNARDS TOWNSHIP SCHOOL DISTRICT
01.2017 - Current
Billing Specialist and Office Manager
LAWYER.COM
01.2013 - 01.2017
Paraprofessional
CELEBRATE THE CHILDREN SCHOOL
01.2010 - 01.2013
Volunteer/Assistant
INTENSIVE THERAPEUTICS
01.2009 - 01.2010
Legal Assistant
MANATT, PHELPS & PHILLIPS, LLP
01.2006 - 01.2009
Paralegal
WECHSLER & COHEN, LLP
01.2005 - 01.2006
Bachelor of Science - Applied Psychology
Ithaca College
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