Christine Pritchard
Vevay
Summary
Dynamic and detail-oriented professional with a strong work ethic and proven organizational leadership at Christ Episcopal Church. Expert in QuickBooks and effective communication, I successfully streamlined office operations, enhancing workflow efficiency and fostering community relations through impactful outreach initiatives. Committed to excellence in administrative support and financial management.
Overview
12
12
years of professional experience
Work History
Parish Administrator/Bookkeeper
Christ Episcopal Church - Madison
09.2021 - Current
- Managed scheduling and coordination of church events and activities for congregation engagement.
- Developed and maintained efficient record-keeping systems for membership and financial contributions.
- Oversaw daily operations, ensuring compliance with church policies and procedures.
- Liaised between clergy, staff, and volunteers to facilitate communication and collaboration.
- Implemented office management practices that improved workflow efficiency and service delivery.
- Provided administrative support for meetings, including agenda preparation and minute-taking.
- Assisted in budget preparation and monitored expenditures to align with financial goals.
- Coordinated volunteer recruitment, training, and scheduling to enhance community involvement initiatives.
- Streamlined office operations for increased efficiency by implementing an organized filing system and maintaining accurate parish records.
- Fostered strong community relations through outreach efforts like coordinating donation drives or partnering with local organizations for special events/initiatives benefiting both parties involved.
- Supported pastoral staff with administrative duties including calendar management, correspondence drafting, and appointment scheduling as needed.
- Evaluated current technology solutions utilized by the parish, researching alternative options where needed to improve overall efficiency and effectiveness of administrative operations.
- Maintained thorough documentation of sacramental records while respecting confidentiality guidelines, providing accurate information as needed for verification purposes.
- Managed vendor relationships efficiently by negotiating contracts for goods/services while adhering to budget constraints set forth by the parish finance council.
- Assisted with liturgical planning and coordination of special events such as weddings, funerals, or seasonal celebrations within the parish community.
- Enhanced parish communication by coordinating the production and distribution of weekly bulletins, monthly newsletters, and event announcements.
- Safeguarded confidential information relating to personnel records of employees/volunteers working within the parish setting according to established security protocols in place at both diocesan/parish levels.
- Contributed to a safe worship space by supervising maintenance staff and overseeing routine facility upkeep tasks such as cleaning, repairs, and inspections.
- Facilitated effective collaboration between ministry leaders through regular communication updates, meeting coordination, and sharing of pertinent information.
- Coordinated volunteer schedules and provided support for various parish events, ensuring successful execution and positive experiences for attendees.
- Cultivated a welcoming environment by greeting visitors warmly, addressing their inquiries professionally, and directing them to appropriate resources or personnel.
- Managed financial transactions with precision, ensuring timely payments for vendors and accurate recording of donations received.
- Developed training materials for newly hired administrative personnel, providing clear instructions on office procedures and parish-specific responsibilities.
- Assisted in the preparation of annual budgets, allowing the parish to effectively allocate resources to various ministries and programs.
- Assisted with fundraising activities.
- Supported religious leaders in performing various duties.
- Attended meetings with religious leaders.
- Assisted with organizing religious activities and services.
- Managed accounts payable and receivable processes to ensure timely payments and accurate record-keeping.
- Reconciled bank statements monthly to maintain financial accuracy and integrity.
- Prepared financial reports for church leadership, highlighting budgetary performance and forecasts.
- Implemented efficient bookkeeping systems that improved data retrieval and reporting speed.
- Assisted in annual budgeting process by providing historical financial data analysis.
- Collaborated with church staff to streamline expense tracking and reimbursement procedures.
- Maintained and processed invoices, deposits, and money logs.
- Maintained compliance with relevant regulations through diligent record management practices.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Reconciled and corrected issues with financial records.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
Intern
Belterra Casino Resort
04.2021 - 07.2021
- Reconciling revenue: Verifies and reconciles financial information, such as revenue, records, and control documents, to ensure accuracy.
- Ensuring compliance: Ensures that all casino operations are in compliance with state gaming regulations and internal control procedures.
- Auditing operations: Audits the financial information from various areas, including the cage, slots, hotel, and food and beverage.
- Reporting: Analyzes reports, helps prepare revenue reports, and identifies discrepancies and errors.
- Inventory: May assist with monthly inventory counts.
Administrative Assistant
Qohvacs Heating & Cooling
12.2019 - 09.2020
- Schedule service calls and installs for customers in Google Calendar.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Enter invoices and payments into QuickBooks for customers and vendors.
- Verify the pricing of equipment from vendors' invoices.
- Create quotes for customers on the replacement of HVAC systems and/or new installs.
Part-time Secretart
Community Mental Health
07.2018 - 12.2019
- Managed scheduling and appointment coordination for mental health professionals.
- Streamlined office operations through effective document management and filing systems.
- Maintained confidentiality of patient records in compliance with HIPAA regulations.
- Assisted in preparing reports and presentations for team meetings and workshops.
911 Emergency Dispatcher
Switzerland County Sheriffs Department
06.2013 - 07.2018
- Coordinated emergency response efforts with law enforcement, fire, and medical units to ensure prompt assistance.
- Managed high-stress situations by prioritizing and dispatching calls efficiently for optimal public safety.
- Trained new dispatchers on communication protocols and emergency response systems to enhance team performance.
- Monitored radio communications and digital dispatch systems to maintain situational awareness during emergencies.
Education
No Degree - Accounting, Bookkeeping Certificate
Ivy Tech Community College
Madison, IN06-2021
Skills
- Organizational leadership
- Office administration
- Collaborative Problem-solving
- Donor relations
- MS Excel
- Strong Work Ethic
- Problem Solving
- QuickBooks
- Strong Communication Skills
- Prioritization & Coordination
- Data Entry
- Effective Communication across multiple mediums
- Public Safety
- Time Management
- Team-Oriented
- Payments and Invoicing
- Office Management
- Strong Organization
- Patient Information and Confidentiality
- Crisis Intervention
Timeline
Parish Administrator/Bookkeeper
Christ Episcopal Church - Madison
09.2021 - Current
Intern
Belterra Casino Resort
04.2021 - 07.2021
Administrative Assistant
Qohvacs Heating & Cooling
12.2019 - 09.2020
Part-time Secretart
Community Mental Health
07.2018 - 12.2019
911 Emergency Dispatcher
Switzerland County Sheriffs Department
06.2013 - 07.2018
No Degree - Accounting, Bookkeeping Certificate
Ivy Tech Community College