CHRISTINE M. MIDDLETON
Bristol,NH
Summary
Experienced Executive Assistant with concentrations in Enterprise IQ, Sales/Marketing Research, Transaction Metrics, Website Management, Payroll, Purchasing, Accounting, Travel Arranging, Expense Reporting. Motivated and personable professional with an Associate Degree in Marketing. Poised and competent with demonstrated ability to easily transcend cultural differences. Tactful with professionals and non-professionals at all levels. Masters’ new technology and software programs with ease.
Overview
10
10
years of professional experience
Work History
Accounting Coordinator
Innovative Medical Products, Inc
03.2023 - Current
- Compile, analyze, and report financial data
- Making journal and ledger entries
- Act as a point of contact between internal departments and accounting
- Including clients, suppliers, banking institutions
- Use bookkeeping software for tracking and collection via calls/emails
- Use scanner to enter clients checks into banking institutions
- Tracking payroll and vacation time off for Office Manager.
Receptionist
Ward Leonard/Fairbanks Morse Defense
09.2022 - 02.2023
- Check receptionist voicemail daily and route messages, open right fax and route requests
- Outlook – review emails and respond/forward accordingly
- Maintain Outlook Calendar with catering requests, handle all calls and screen/ transfer, greet visitors/guests have them sign in and provide badges
- Special projects – Safety data sheets compile into binders, ISO/ SEQ updates from Vendors enter into Visual, HR assistance as needed.
Administrative Assistant/ Receptionist
Polymer Resources, Ltd
01.2021 - 09.2022
- Handle all aspects of the front office, answer and screen calls, receive and direct visitors, process mail, ship packages, maintain and troubleshoot all office equipment, maintain postal meter, handle requests for data (MSDS, data sheets, UL, ROHS, etc.), order office supplies, schedule and coordinate monthly luncheons for 70+ employees
- Prepares, modifies documents, reports, memos, enters freight bills and daily invoices into IQMS, creates and processes Purchase Orders
- Maintain and update all information bulletin boards for multiple locations
- Compile monthly Newsletter for distribution
- Member of company Wellness Committee
- Researched and implemented cost-savings for many current vendors.
Office Assistant
University Health Professionals Local 3837
01.2019 - 02.2020
- Union Office
- As a Union of professionals, required to maintain a professional image, a personable demeanor and a positive attitude with high attention to detail
- Provided Administrative support to the office and Fifteen UHP Officers
- Greeting visitors, answering and referring a high volume of telephone calls, ordering supplies, handling mail, composing letters, scheduled appointments, maintained electronic filing system
- Spear-headed a significant months-long Archiving/Purging Project.
Transaction Coordinator
Hartford HealthCare
09.2018 - 12.2018
- Handled employee tuition reimbursement forms, loan forgiveness applications, high volume personnel files, Employment Verification requests
- Maintained software records and printing of weekly/monthly reports
- Contributed to quarterly Human Resources Staff Meetings by presenting Transaction Metrics.
Intellectual Property Administrator
United Technologies Research Center, UTRC
05.2017 - 07.2017
- Special data project which entailed updating and filling in data for patent filings as they pertain to inventor’s Compensation
- Handled thousands of records in a two-month period
- Ran reports to determine continued need for future data updating
- Daily use of Anaqua software to clean-up old data
- Excel spreadsheet manipulation of data to be extracted and then added into Anaqua as necessary
- Revised the inventor compensation process to include clean-up of current data and to document New Process Instructions
- Evariant through
Research Associate
01.2017 - 04.2017
- The Leading Healthcare CRM (Customer Relationship Management) Platform combines Digital Marketing solutions, Big Data, and
- Analytics to grow patient engagement
- Short-term Special Assignment for Sales/Marketing Team
- Heavy use of Excel spreadsheets to manipulate and record data utilizing Sales Force software
- Performed detailed Research and Data Entry to achieve the most up-to-date and accurate data for Sales/Marketing Team.
Executive Assistant, President, Executive Vice President
Manafort Brothers, Inc
08.2015 - 01.2016
- Two Vice Presidents)
- Maintained calendars for the five managing partners, reserving conference rooms
- Scheduled and coordinated monthly office meetings and luncheons
- Travel arranging as needed
- Assembled Marketing Material Packets upon request
- Tracked corporate credit card statements, reconciling and providing back up for processing of payment
- Mail Merge projects as needed
- Assisted Comptroller with various billing accounts when extra assistance was necessary utilizing Timberline Software
- Assisted Payroll Manager by collecting, reviewing, and entering time-cards - utilizing Excel spreadsheets/printing of reports in order to Process Payroll for 100+ employees (on a weekly basis)
- Maintained the Company’s Website, Phone System and Video and Photo storage for completed Construction Projects.
Administrative Assistant
Ultimate Wireworms, Inc
11.2014 - 05.2015
- Manufacturing and Sales/Marketing facility providing quality Orthodontic Products
- ISO 13485 compliant facility and FDA registered for production of high-quality medical devices
- Scheduled appointments via outlook calendar for three Executives
- Answer multi-line telephones
- Handled mail for Executives
- Compiled bi-monthly Meeting Minutes, utilizing OneNote
- Travel Arranging, with-in U.S
- As well as International
- Expense Reports for multiple employees and Executives
- Ordering of office supplies and Capitol Equipment utilizing PeopleSoft
- Updated Company events calendar, initiating Seminars/Webinars for employees
- Prepared Sales Reports, monthly and quarterly and yearly utilizing PowerPoint and Excel
- Prepared presentations utilizing PowerPoint
- Handled mass-mailings using Microsoft Access and Mail Merge
- CRM Data Management
- Assisted Human Resources with Employee Insurance Enrollment, Benefits Enrollment, Confidential Records filing, whenever necessary.
Assistant Legal Department and Sr. Legal Counsel
Barnes Group, Inc
08.2014 - 11.2014
- Short-term Special Project for the Legal Department
- Input Historical Data into new Thomson Reuters IP Manager System
- Assisted with side projects as needed utilizing Excel spreadsheets and PowerPoint presentations
- Updated/Edited Legal Department Employee Compliance Handbook
- Professionally trained to use Thomson Reuters software in order to enter, edit and track Patent and Trademark data for legal department personnel.
Executive Associate
Saint Francis Hospital and Medical Center
02.2014 - 06.2014
- Handled daily administrative tasks for the V.P
- And her staff of five direct reports including all of their direct reports (70+)
- Maintained and managed Outlook Calendar for three managers
- Reserved and set-up conference rooms campus-wide and departmental
- Handled incoming telephone calls for three lines
- Created Purchase Order Requisitions
- Ordered office supplies
- Travel Arranging
- Expense Reports
- Processed invoices for payment utilizing Epic Software
- Credentialing Specialist for Medical Staff as necessary, monitored upcoming renewals and advised them of required steps to maintain their credentials
- Certifications Earned for office supplies Procurement Software system upgrade
- Awarded Team Building Trophy for Corporate Outreach Initiative 2009
- Received PRESIDENT’S AWARD THREE CONSECUTIVE years running, for completing 1000 hours of Volunteer work both nationally and within local Community.
Education
Associate of Applied Science - Marketing/Fashion Merchandising
Briarwood College (aka Lincoln College of N. E
Southington, CT05.2001
Some College (No Degree) - Software Training
Naugatuck Valley Community College
Waterbury, CTSkills
- COMPUTER / TECHNICAL SKILLS
- Adobe Outlook email
- Accounting AR/AP Payroll Proc
- Anaqua Software PeopleSoft
- Avaya/Cisco Multi-line PowerPoint
- Constant Contacts Purchasing Experience
- Database Management SAP
- Dropbox Timberline
- EPIC Software Thompson Reuters Software
- ERP Visual Software
- Excel Great Plains Software
- FrontPage Website Creator Sales Pad
- Google Suite/Calendar/Docs Crystal Reports
- Iron Mountain Archiving
- Marketing Communications
- Microsoft Access/Office Suite/Visio
- NCS/Oracle
- Effective and Professional Communication
Timeline
Accounting Coordinator
Innovative Medical Products, Inc
03.2023 - Current
Receptionist
Ward Leonard/Fairbanks Morse Defense
09.2022 - 02.2023
Administrative Assistant/ Receptionist
Polymer Resources, Ltd
01.2021 - 09.2022
Office Assistant
University Health Professionals Local 3837
01.2019 - 02.2020
Transaction Coordinator
Hartford HealthCare
09.2018 - 12.2018
Intellectual Property Administrator
United Technologies Research Center, UTRC
05.2017 - 07.2017
Research Associate
01.2017 - 04.2017
Executive Assistant, President, Executive Vice President
Manafort Brothers, Inc
08.2015 - 01.2016
Administrative Assistant
Ultimate Wireworms, Inc
11.2014 - 05.2015
Assistant Legal Department and Sr. Legal Counsel
Barnes Group, Inc
08.2014 - 11.2014
Executive Associate
Saint Francis Hospital and Medical Center
02.2014 - 06.2014
Associate of Applied Science - Marketing/Fashion Merchandising
Briarwood College (aka Lincoln College of N. E
Some College (No Degree) - Software Training
Naugatuck Valley Community College
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