Cindy C. Graham
Odessa,TX
Summary
Results-driven Executive Assistant with expertise in schedule management and project coordination. Enhanced operational efficiency and community engagement through strategic communication and event execution. Strong skills in Microsoft Office and networking, providing comprehensive support to senior executives while effectively managing complex schedules and organizing projects.
Overview
24
24
years of professional experience
Work History
Executive Assistant/Estate Manager
The Perryman Group
Odessa, Texas
04.2023 - Current
- Coordinated executive schedules and managed calendar appointments to optimize time management and availability.
- Managed travel arrangements, including itineraries and accommodations, to ensure seamless trips.
- Organized meetings, prepared agendas, and documented meeting notes to facilitate informed decision-making.
- Maintained filing systems to ensure quick access to documents and records for improved operational efficiency.
- Supported project management tasks by diligently tracking deadlines and deliverables.
- Developed office procedures that consistently improved workflow and productivity.
- Maintained confidentiality of sensitive records related to executive operations.
- Monitored incoming emails and responded promptly to urgent inquiries.
Assistant Director of Development
Odessa Arts
Odessa, Texas
09.2020 - 04.2023
- Managed donor communications, strengthening relationships and enhancing engagement with philanthropic community.
- Collaborated with team to develop and implement fundraising strategies and outreach initiatives, enhancing donor engagement.
- Cultivated strong relationships with board members, donors, and philanthropic community.
- Assisted in grant writing to secure funding for arts projects.
- Facilitated partnerships with local organizations to expand program offerings.
- Coordinated community events that promoted local arts and culture programs, increasing community participation.
- Organized volunteer recruitment and training for various events.
- Conducted research on best practices in nonprofit development strategies.
Executive Assistant/Estate Manager
The Perryman Group
Odessa, TX
11.2016 - 08.2020
- Coordinated executive schedules and managed calendar appointments to optimize time management and availability.
- Organized meetings, prepared agendas, and documented meeting notes effectively.
- Facilitated communication between departments and external partners to ensure seamless collaboration on projects.
- Managed travel arrangements, including itineraries and accommodations.
- Maintained organized filing systems for easy document access.
- Prepared accurate reports and presentations for executive review.
- Developed communication strategies to keep stakeholders informed on estate matters.
- Oversaw principal's home operations to ensure compliance with quality and safety standards.
Scholarships and Development Assistant Director
Odessa College
Odessa, USA
01.2008 - 11.2016
- Managed scholarship funds and awarded scholarships to enhance student access to education
- Collaborated with donors, administration, faculty, staff, and Foundation Board members to strengthen relationships and secure support
- Secure funds for multi-million dollar building campaign
- Planned major events and board meetings to foster communication and collaboration among stakeholders
- Assist students in the scholarship application process
- Worked one on one with students regarding admissions, registration, financial aid, cashiering, and information
- Experience with programs such as Raiser's Edge, Awardspring, QuickBooks
- Demonstrated expertise in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Realtor
WestMark, Realtors
Lubbock, USA
01.2006 - 01.2008
- Specialist in the sales and marketing of residential real estate
- Created and executed marketing plan to promote properties and personal brand
- Cultivated strong relationships with colleagues and clients to foster collaboration and trust
- Earned GRI 1 and GRI 2 designations to deepen real estate expertise and service quality
Realtor
Strategic Realtors
Nocona, USA
01.2003 - 01.2006
- Specialist in the sales and marketing of rural and residential properties
- Managed daily office operations, overseeing advertising initiatives to boost property visibility.
- Supported local community events to strengthen engagement and foster relationships with potential clients.
Education
Associates of Applied Science - Fashion Merchandising/Mid-Management
Odessa College
Odessa, TX01-1987
Skills
- Executive support
- Schedule management
- Travel coordination
- Project coordination
- Event execution
- Logistics coordination
- Document organization
- Microsoft Office proficiency
- Time management techniques
- Detail orientation
- Fundraising strategies
- Community engagement
- Networking skills
- Self-starter mentality
- Communication skills
- Information security
Volunteer Experience
- Served 4 years on the United Way Board of Directors
- Worked with the Odessa Council of Arts and Humanity - Books and the Basin and the grants allocations committee
- Assist with campus efforts for United Way, Keep Odessa Beautiful, Food to Kids
- Served as President of Chamber of Commerce 2 years, Nocona, TX
- Served on Hospital Auxiliary, Nocona, TX
- Served on Hospital Auxiliary, Hamilton, TX
Timeline
Executive Assistant/Estate Manager
The Perryman Group
04.2023 - Current
Assistant Director of Development
Odessa Arts
09.2020 - 04.2023
Executive Assistant/Estate Manager
The Perryman Group
11.2016 - 08.2020
Scholarships and Development Assistant Director
Odessa College
01.2008 - 11.2016
Realtor
WestMark, Realtors
01.2006 - 01.2008
Realtor
Strategic Realtors
01.2003 - 01.2006
Associates of Applied Science - Fashion Merchandising/Mid-Management
Odessa College