Clara Hernandez-Gonzalez
Las Vegas,NV
Summary
Detail-oriented Analyst proficient in monitoring costs, investigating variances and processing data files. Excellent multitasking, problem-solving and interpersonal abilities. Prepared to bring over a decade of related experience and take on a new professional challenge.
Overview
6
6
years of professional experience
Work History
Management Analyst II
City of Las Vegas – Department of Neighborhood Services
07.2023 - Current
- Conduct monthly reconciliations for multiple special revenue accounts to include federal grants: CDBG, ESG, HOPWA, HOME and ARPA; non-federal grants such as CAFFE, Mayor’s Fund For Life and SHIFT in addition to General Fund 18101, 18311, 18351, and Other Special Revenue funds such as RDA and Environmental Surcharge.
- Prepare month-end accounting reports.
- Identify ineligible expenditures and create journal entries.
- Monitor and administer budgets for the Mayors Fund, RDA, SHIFT, and CAFFE grants to track revenues and expenditures.
- Provide Managers and Grant Administrators monthly budget to actuals spreadsheets.
- Provide information to the Director, Managers, and Administrators on expenditure trends and remaining budget available.
- Generate the department's position request program and budget justifications.
- Responsible for Department’s Human Resources (Recruitment and onboarding); Submit requisitions in NeoGov to recruit and vacancy fill department’s positions.
- Created a database on our SharePoint to track and maintain a list of current and past contracts related to our department.
- Facilitate cross-department communication to ensure consistent understanding of budgetary goals and constraints.
- Assisted in the preparation of annual budgets, working closely with department heads to gather necessary information.
- Monitor and report budgetary discrepancies to the Financial Grants Administrator.
- Collaborate with management teams to establish realistic budgets that support organizational growth objectives.
- Ensure compliance with regulatory requirements, maintaining meticulous records of all financial transactions and documentation.
- Generate monthly budget forecasting information for departments heads at month-end.
- Monitor expenditure trends, proactively addressing issues before they escalated into significant problems.
Management Analyst I
City of Las Vegas – Department of Neighborhood Services
08.2022 - 07.2023
- Prepared monthly budget to actuals reports for general fund expenditures for review by the Deputy Director.
- Routinely ran the Encumbrance Detail Report in Oracle to manage department’s P.O.’s; worked with Purchasing to reduce overencumbered P.O.s to release funds for other program expenditures and resolve budget failures.
- Trained new Administrative Support Assistants on the correct P.O.s to create for goods and services as well as P-Card Reconciliations.
- Provided charge codes when requested.
- Tracked supplies inventory of cell phones, Ipads, and Printers; updated the inventory log; contacted IT to remove electronics that no longer were in possession by the department.
- Reviewed General Ledger financial transactions to compare electronics charges to inventory log.
- Responsible for Department’s Human Resources (Recruitment and onboarding) – Submit requisitions in NeoGov to recruit and vacancy fill department’s positions.
- Responsible for Contracts Management for the department.
- Created a database on our SharePoint to track and maintain a list of current and past contracts related to our department.
- Updated Policies and Procedures such as the Archiving Policy and the Agreement and Contract Administration Tracking Policy and Procedure.
Administrative Secretary
City of Las Vegas – Office of Community Services
08.2018 - 08.2022
- Developed spreadsheets for tracking payments and purchase order encumbrances.
- Revised financial policies and procedures for a federal grant audit.
- Processed Environmental Reviews for the Lead Based Paint and Hazard Control Program according to Federal Grant regulations.
- Processed payment requests for general funded projects.
- Approved purchase requests and Oracle processes submitted by the Administrative Support Assistants.
- Calculated payoff requests for federally funded rental properties; processed Deeds of Reconveyance and Subordinate Agreements; responsible for recording real property documents with the Clark County Recorder's Office.
- Made travel arrangements and reconciled iExpense travel reports for department heads.
- Reconciled transactions for P-Card in PNC website.
- Reviewed operating budgets periodically to analyze trends affecting budget needs.
- Performed month-end account analysis, headcount and salary reports and related journal entries.
- Prepared project budgets, forecasting and inventory and material pricing points.
- Trained new staff members on Oracle systems and financial processes.
- Reduced budget discrepancies by conducting regular audits and reconciliations of financial data.
- Ensured accurate financial reporting with timely preparation of budgetary documents and reports.
- Managed resource allocation for optimal results by closely monitoring expenses and revenues.
- Evaluated grant proposals for alignment with organizational priorities before approving funding allocations accordingly.
Education
B.A. - English and Spanish
University of San Diego
05.2005
Skills
- Business Analysis
- Microsoft Excel proficiency
- Preparing budgets
- Data Interpretation
- Cost monitoring
- Variance reporting
- Analyzing performance
- Expense Monitoring
- Accounting Principles
- QuickBooks
- ORACLE
- Business process improvement
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Management Analyst II
City of Las Vegas – Department of Neighborhood Services
07.2023 - Current
Management Analyst I
City of Las Vegas – Department of Neighborhood Services
08.2022 - 07.2023
Administrative Secretary
City of Las Vegas – Office of Community Services
08.2018 - 08.2022
B.A. - English and Spanish
University of San Diego
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