Clarice Brown
Las Vegas
Summary
Professional administrative expert prepared for Project Office Coordinator roles with history of enhancing office productivity and supporting team success. Adept at managing schedules, coordinating meetings, and handling communications. Reliable team player who adapts to changing needs and focuses on achieving organizational objectives with strong organizational and interpersonal skills.
Overview
7
7
years of professional experience
Work History
Field Office Coordinator
Rudolph and Sletten
Los Angeles, CA
10.2023 - 06.2024
- Act as a Liason for ongoing projects
- Coordinated office operations to enhance efficiency and support daily activities.
- Managed scheduling and logistics for meetings and events, ensuring seamless execution.
- Assisted in maintaining accurate records and documentation for project tracking.
- Provided administrative support, including data entry and filing, to streamline workflow.
- Communicated with vendors and clients to facilitate smooth procurement processes.
- Reconciled account files and produced monthly reports.
- Efficiently supervised filing, sorting and handling incoming and outgoing mail.
- Oversaw accurate and efficient database management and digital file storage to support operational and recordkeeping requirements.
- Participated in workshops and in-service meetings to enhance personal growth and professional development.
- Managed budgeting process for office expenses, tracking expenditures to ensure compliance with financial guidelines.
- Tracked records, filed documents, and maintained communication between clients to manage office activities.
- Provided administrative support to staff members, assisting with daily tasks as needed to promote productivity across the organization.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Enhanced communication within the team through regular meetings and detailed reporting.
- Served as a point of contact for clients visiting the office, providing exceptional customer service that led to increased client retention rates.
- Maintained strict confidentiality of sensitive information, upholding the highest level of professionalism at all times.
- Managed office activities by maintaining communication between clients, tracking records, and filing all documents.
Project Accounting Assistant
Advantex/Kimco Staffing Services
Los Angeles, CA
03.2023 - 08.2023
- Processed invoices and expense reports, ensuring accuracy and timely payments.
- Assisted in reconciling bank statements and accounts, enhancing financial accuracy.
- Managed filing systems for financial documents, improving organization and accessibility.
- Supported monthly financial close processes by preparing necessary documentation and reports.
- Utilized accounting software to maintain ledgers and generate financial summaries efficiently.
- Collaborated with team members to streamline invoicing procedures, reducing processing time.
- Conducted data entry tasks with attention to detail, maintaining high levels of data integrity.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Responded to inquiries regarding billing issues, providing clear and effective resolutions.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Enhanced vendor relations by promptly resolving invoice discrepancies.
- Streamlined invoice processing, reducing payment turnaround time with efficient data entry.
- Reduced late payments by implementing more effective accounts payable system.
- Facilitated smoother audits by preparing necessary documentation and supporting materials.
Project Specialist
Robert Half
Los Angeles, CA
10.2021 - 11.2022
- Construction B2B collections
- Generate NOIs (Notice of Intent), preliminary notices, billings (AIA, Excel and QB (Quickbook)
- Payroll (QB & ADP)
- Coordinated project timelines and deliverables to ensure adherence to client expectations.
- Collaborated with cross-functional teams to streamline communication and enhance project efficiency.
- Assisted in budget tracking and resource allocation for multiple projects simultaneously.
- Developed detailed project documentation, including scopes of work and status reports.
- Managed multiple projects simultaneously, ensuring timely completion and high-quality output.
- Managed vendor relationships, ensuring timely delivery of materials and services for project success.
- Maintained detailed documentation of project progress, facilitating smooth handovers and seamless transitions between phases.
Project Coordinator
Morris, Inc.
Newport Beach, CA
10.2017 - 05.2020
- Act as a Liason for ongoing projects
- Draft and fully execute Owner's and Subcontractor's contracts
- Procure shop drawings, samples, and other submittals, per Specs
- Create and maintain the following logs: Owner and Sub change order logs, Buyout logs, Purchase Order (PO) logs, RFI logs, Submittal logs, Prelim logs and Misc logs
- Generate and track Change orders (CO) and RFIs
- Generate and track monthly owner payment applications, collecting all subcontractors and supplier's billings, lien releases and authorization letters for current and past payment requests, including joint check agreements
- Coordinated project schedules and resource allocation to ensure timely delivery of objectives.
- Implemented process improvements, enhancing team efficiency and communication across departments.
- Managed project documentation and reporting, ensuring accuracy and compliance with company standards.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Created job files for each project and maintained current data in each file.
- Maintained database and spreadsheets with accurate inventory and status.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Develop, generate and maintain bid packages, which includes providing dropbox links for drawings, specifications, addendums, bidding lists and a categorized bid book
- Obtain and submit all close-out requirements to the Owners, which includes As-Builts, O&M Guarantees/Warranty letters and cut sheets
Education
Certificate - Construction Project Management
CSU Dominguez Hills
Carson, CA12-2026
Associate of Science - Business Administration And Management
ITT Technical Institute
Torrance, CA08-2016
Skills
- Customer service
- Administrative support
- Scheduling
- Project coordination
- Inventory coordination
- Document management
- Records management
- Budgeting and finance
- Vendor relations
- Mail handling
- Cost control
- Bookkeeping
- Account reconciliation
- Data entry
- Project management
- Payroll processing
- Report preparation
- Billing
- Payroll and budgeting
- Credit and collections
Timeline
Field Office Coordinator
Rudolph and Sletten
10.2023 - 06.2024
Project Accounting Assistant
Advantex/Kimco Staffing Services
03.2023 - 08.2023
Project Specialist
Robert Half
10.2021 - 11.2022
Project Coordinator
Morris, Inc.
10.2017 - 05.2020
Certificate - Construction Project Management
CSU Dominguez Hills
Associate of Science - Business Administration And Management
ITT Technical Institute