Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Maria Molina

Long Beach,CA

Summary

Experienced office administration professional with 30 years of experience in overseeing wide variety of essential functions in bustling business. Analytical in optimizing productivity, efficiency and service quality across various offices within diverse environments. Highly organized with strengths in prioritizing tasks and managing deadlines.

Overview

12
12
years of professional experience

Work History

Field Office Coordinator

BNBuilders
Los Angeles, CA
10.2022 - Current
  • Responsible for providing professional, general administrative office and project support, office coordination, and reception services to project sites.
  • Exercise general supervision of multiple job sites to monitor and manage projects during each phase of construction; including but not limited to pre-construction, construction, closeout, and post-construction.
  • Setup, assist, and maintain project commitment data in Sage 300.
  • Create project contract documents, such as Project Agreements, Service Agreements, Subcontract Change Orders, etc.in sage and issue via DocuSign. Follow up to assist with completion of documents as needed.
  • Assist in compiling customer billings, lien releases, and certified payrolls, as applicable.
  • Distribute and collect documents to/from subcontractors and maintain document logs.
  • Compile client required cost substantiation documentation and reconciliation.
  • Enter weekly field timecards and verify correct coding.
  • Maintain accurate, standardized filing system, including weekending and month-ending job files, insurance and bonding longs, commitment logs, safety records, and job files.
  • Assist in project set-up and close out process through the duration of the project.
  • General office support, including assisting leadership and administrative support teams.
  • The functionality of this job is performed onsite at a jobsite, it is required that you are comfortable with all facility set ups for a jobsite.
  • Other duties as assigned.

Production Assistant/Contract Administrator/HR Rep

Alcal Specialty Contracting
South Gate, CA
03.2015 - 10.2022
  • Greeted visitors or callers to handle questions or direct to appropriate staff.
  • Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
  • Resolved conflicts between team members in an effective manner.
  • Daily timecard entries to ensure installers were paid correct wages and hours.
  • Allocate material to correct projects.
  • Ensured compliance with production safety regulations.
  • Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
  • Maintained an organized filing system of paper documents and electronic files.
  • Collected and coded various documents to prepare for filing, storage and processing.
  • Maintained contract management systems to ensure accuracy of all contractual data.
  • Ensured that all changes to existing contracts were documented properly in accordance with legal requirements.
  • Monitored contract performance to ensure that deadlines were met by both the client and contractor.
  • OnBoarding New Employee's, drug test and Union Training.
  • Order Owens Corning Insulations by the trucks monthly, maintain warehouse stocked.

Field Office Manager / Chevron Refinery

Lovco Construction
El Segundo, CA
05.2012 - 03.2015
  • Hands-On Day to Day interaction with team and Company Representative.
  • Perform field walks in all areas of the Refinery to complete sequence and priority of work.
  • Accountable for scheduling turnarounds using Primavera P6 software following CVX scheduling standards.
  • Develop integrated schedules including Pre-TurnAround and project work.
  • Hire new staff, train and monitored until ready to work alone.
  • Ensured compliance with safety regulations and company policies.
  • Input daily timecards and invoices in Primavera.
  • Conduct daily morning safety meetings with heavy equipment demonstrations.
  • Order concrete and asphalt trucks as required per project.
  • Maintain daily log of equipment used to bill each month.
  • Negotiate Purchase Orders with Chevron Personnel per project.
  • Handled employee discipline and termination to address policy infractions.

Education

Associate of Science - Paralegal

Phillips Jr. College
Carson, CA
10-1996

Skills

  • Contract coordination
  • Office Administration
  • Project Coordination
  • Inventory Auditing
  • Office Equipment Maintenance
  • Document Management
  • Expense Reporting
  • Project Management
  • Administrative Support
  • Vendor Management
  • Construction Site Management
  • Staff training and mentoring
  • Safety audits

Languages

English
Native/ Bilingual
Spanish
Native/ Bilingual

Timeline

Field Office Coordinator

BNBuilders
10.2022 - Current

Production Assistant/Contract Administrator/HR Rep

Alcal Specialty Contracting
03.2015 - 10.2022

Field Office Manager / Chevron Refinery

Lovco Construction
05.2012 - 03.2015

Associate of Science - Paralegal

Phillips Jr. College

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Maria Molina