Clarissa Sanchez
San Bernardino,CA
Summary
The Document Control/Maintenance Clerk performs various duties, tasks, and responsibilities to ensure maintenance and sanitation records are accurate. Assist Maintenance and Sanitation Supervisor placing and receiving orders on a timely manner to ensure daily repairs and preventive maintenance are completed. Conducting weekly and monthly inventories to ensure the departments have the part and supplies necessary for the daily activities.
Overview
7
7
years of professional experience
Work History
Document Control/Maintenance Clerk
MAGNOLIA
San Bernardino, CA
06.2020 - Current
- The Document Control/Maintenance Clerk performs various duties, tasks, and responsibilities to ensure maintenance and sanitation records are accurate.
- Assist Maintenance and Sanitation Supervisor placing and receiving orders on a timely manner to ensure daily repairs and preventive maintenance are completed.
- Conducting weekly and monthly inventories to ensure the departments have the part and supplies necessary for the daily activities.
- Generates collects, and scans preventive maintenance orders.
- Update and close maintenance and sanitation reports.
- Place and receive purchase orders for Sanitation and Maintenance.
- Conduct inventory for bearings, belts, fasteners, and Sanitation supplies.
- Prepares meeting presentations.
- Gathering documents from all departments that are due for filing.
- Inspect fire extinguishers monthly.
- Log, close, and file work orders.
- Downtime report data base: Collect downtime forms and fill in a daily basis de data into de Downtime report.
- Print Downtime charts in a weekly basis.
- Maintain Policies and Procedures up to date.
- Ability to efficiently work in a team and coordinate work with other departments.
- Excellent interpersonal and communication skills.
- Ability to meet deadlines.
- Ability to multitask and complete various assignments without making errors.
- Ability to solve problems timely and accurately.
- Ability to work as team-member.
- Ability to develop and train other members of staff in proper record keeping.
- Excellent organization skills.
- Responded promptly to emergency calls from tenants or customers when needed.
- Maintained a clean work environment by disposing of waste properly according to safety regulations.
- Scheduled regular inspections of building structures, grounds, utilities, and mechanical systems.
- Coordinated with vendors to ensure timely delivery of necessary materials.
- Ordered parts and supplies for maintenance jobs.
- Reported any hazardous conditions found within the facility immediately upon discovery.
- Worked closely with contractors who provided services for the facility's upkeep.
- Operated various types of heavy machinery including forklifts, cranes, lifts.
- Provided technical support to mechanics while they were performing repairs on machines and equipment.
- Ensured that all safety protocols were followed during repair operations.
- Inspected equipment to identify any potential problems or safety hazards.
- Prepared detailed reports outlining completed projects or services rendered.
- Trained other staff members on proper use of tools and equipment used in maintenance work.
- Adhered to all applicable laws regarding health and safety standards while performing maintenance duties.
- Assisted in maintaining the facility's inventory levels by ordering new items as needed.
- Updated records related to daily service requests, preventative maintenance activities, and repairs performed.
- Assisted in setting up special events such as conferences or conventions held at the facility.
- Repaired minor issues with electrical systems, plumbing fixtures, HVAC systems.
- Conducted routine checks of machinery to detect malfunctions before they occurred.
- Created and maintained maintenance logs to track repairs and preventive maintenance schedules.
- Performed administrative tasks such as filing, data entry and answering phones.
- Pulled files for staff, management and third-party requests.
- Retrieved requested files and delivered to appropriate personnel.
- Reviewed files to check for complete and accurate information.
- Scanned and filed forms, reports, correspondence and receipts.
- Destroyed outdated and protected information in digital and physical formats.
- Updated and revised file categorization and storage protocols as needed.
- Trained new staff on file management systems and best practices.
- Monitored and ordered office supplies necessary for filing and record-keeping activities.
- Managed and organized physical and digital filing systems for easy access and retrieval.
- Assisted in the transition from paper to digital filing systems, including scanning and categorizing documents.
- Implemented a color-coded filing system to enhance efficiency and reduce retrieval time.
- Conducted regular file purges to eliminate outdated or unnecessary documents.
- Facilitated easy access to frequently used documents through strategic placement and organization.
- Created detailed reports on file status, location, and accessibility improvements.
- Assisted in developing and implementing new filing systems to address evolving business needs.
- Ensured confidentiality and security of all files in compliance with privacy regulations.
- Collaborated with team members to update and maintain office filing procedures.
- Scanned, indexed, and archived documents, ensuring compliance with company policies.
- Performed routine audits of files and records to maintain accuracy and completeness.
- Handled sensitive documents with discretion, adhering to confidentiality agreements.
- Provided administrative support as needed, including data entry and document preparation.
- Scheduled and documented file destruction in accordance with company policy and legal requirements.
- Developed and maintained an up-to-date database of files for cross-departmental use.
- Responded to requests for file retrieval, ensuring timely and accurate access to documents.
- Coordinated with IT department to troubleshoot and resolve issues in the digital filing system.
- Collected, counted and disbursed money to complete basic bookkeeping and banking transactions.
- Prepared meeting agendas, attended meetings and recorded and transcribed minutes.
- Copied, sorted and filed records of office activities and business transactions.
- Troubleshot office equipment, computer hardware and software issues.
- Processed and prepared business or government forms and expense reports.
- Monitored office supply stock levels and placed timely orders for replenishment.
- Coordinated office activities to streamline operations and promote compliance with organizational policies.
- Typed, formatted and edited correspondence and other documents.
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
- Developed organizational filing systems for confidential customer records and reports.
- Coordinated travel arrangements and accommodations for staff members.
- Reviewed files, records and other documents to obtain information or respond to requests.
- Inventoried and ordered materials, supplies and services.
- Sorted and distributed incoming mail, dispersing to appropriate departments and personnel.
- Opened, sorted and routed incoming mail and prepared outgoing mail.
- Trained staff members to perform work activities and use computer applications.
- Completed and mailed contracts, invoices or checks.
- Scheduled meetings and coordinated materials to be distributed to attendees.
- Monitored and directed work of lower-level clerks.
- Communicated with customers, employees and vendors to answer questions and address complaints.
- Answered telephones, directed calls, and took messages.
- Delivered messages and ran errands.
- Identified issues and utilized emotional intelligence and diplomatic communication to defuse.
- Coordinated travel arrangements for office personnel.
- Maintained and updated filing, inventory and database systems, manually or using computer.
- Operated photocopiers and scanners, facsimile machines and personal computers.
- Computed, recorded and proofread data or reports.
Cook Shift Leader
McDonald's
Los Angeles , California
12.2018 - 01.2022
- Supervised all aspects of the kitchen operations including inventory control and ordering of supplies.
- Trained new cooks on proper food handling techniques.
- Developed strategies to reduce waste and increase efficiency within the kitchen.
- Ensured kitchen staff followed health and safety regulations.
- Organized the work area for efficient functioning during shifts.
- Performed regular inventory checks to ensure adequate stock levels were maintained.
- Resolved customer complaints in a timely manner.
- Enforced sanitation policies and procedures throughout the kitchen area.
- Inspected equipment and ensured it was properly maintained by kitchen staff.
- Reviewed food orders to verify accuracy before they were sent out.
Cashier Team Lead
McDonald’s
Los Angeles , California
12.2018 - 01.2020
- Assisted customers with locating items within the store when requested.
- Provided guidance to cashiers on how to accurately ring up customers' purchases.
- Resolved discrepancies between POS system and physical money amounts in drawers at end of shift.
- Processed refunds and exchanges according to company policy.
- Trained new cashiers on proper use of registers and store policies.
- Participated in weekly meetings to discuss upcoming promotions, initiatives, and strategies.
- Supported other teams when necessary, such as stocking shelves or bagging groceries.
- Assisted cashiers with resolving customer complaints and inquiries.
- Coordinated with other departments when additional support was needed during peak hours.
- Performed daily opening and closing procedures for the register area.
Education
High school degree, diploma, or a GED equivalent qualification -
Skills
- Teamwork
- Interpersonal skills
- Communication skills
- Deadline management
- Multitasking
- Problem-solving
- Training and development
- Organization skills
- Document control
- Inventory management
- Preventive maintenance
- Order processing
- Data entry
- Record keeping
- Equipment inspection
- Safety compliance
- Team collaboration
- Effective communication
- Problem solving
- Time management
- Training staff
- Customer service
- Project coordination
- Work order processing
- Spare parts ordering
- Maintenance scheduling
- File/records maintenance
- Exceptional verbal/written communication
- Analytical
- Team coordination
- Proofreading
- Data entry proficiency
- Data security
Summary Of Functions
- The Document Control/Maintenance Clerk performs various duties, tasks, and responsibilities to ensure maintenance and sanitation records are accurate.
- Assist Maintenance and Sanitation Supervisor placing and receiving orders on a timely manner to ensure daily repairs and preventive maintenance are completed.
- Conducting weekly and monthly inventories to ensure the departments have the part and supplies necessary for the daily activities.
Specific Skills And Abilities
- Ability to efficiently work in a team and coordinate work with other departments.
- Excellent interpersonal and communication skills.
- Ability to meet deadlines.
- Ability to multitask and complete various assignments without making errors.
- Ability to solve problems timely and accurately.
- Ability to work as a team member.
- Ability to develop and train other members of staff in proper record keeping.
- Excellent organization skills.
Education Experience
- High school degree, diploma, or a GED equivalent qualification from an accredited institution.
- 2-3 years of experience of working as a Maintenance clerk is a basic requirement.
- Possess customer service experience.
- Possess attention to detail.
- Bilingual (English/Spanish).
Physical Requirements
Climbing, Balancing, Stooping, Kneeling, Crouching, Crawling, Reaching, Standing, Walking, Pushing, Pulling, Lifting, Fingering, Grasping, Feeling, Talking, Hearing, Vision, Repetitive motions, Sedentary Work, Light Work, Medium Work, Heavy Work, Very Heavy Work, Inside environmental conditions, Outside environmental conditions, Both environmental conditions, Extreme cold, Extreme heat, Noise, Vibration, Hazard, Atmospheric conditions, Oils, Humidity, Respirator, None
Personal Information
Title: Document Control/Maintenance Clerk
Roles And Responsibilities
- Generates, collects, and scans preventive maintenance orders.
- Update and close maintenance and sanitation reports.
- Place and receive purchase orders for Sanitation and Maintenance.
- Conduct inventory for bearings, belts, fasteners, and Sanitation supplies.
- Prepares meeting presentations.
- Gathering documents from all departments that are due for filing.
- Inspect fire extinguishers monthly.
- Log, close, and file work orders.
- Downtime report database: Collect downtime forms and fill in a daily basis data into the Downtime report.
- Print Downtime charts on a weekly basis.
- Maintain Policies and Procedures up to date.
Timeline
Document Control/Maintenance Clerk
MAGNOLIA
06.2020 - Current
Cook Shift Leader
McDonald's
12.2018 - 01.2022
Cashier Team Lead
McDonald’s
12.2018 - 01.2020